Item 4BAGENDA ITEM # 4B
APRIL 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Acknowledge clerical corrections as requested by the Department of Community
Affairs (DCA) to the Public Schools Facilities Element (PSFE)
SUBMITTED BY: Sonya Doerr, AICP ~~
Community Development Director
DATE: April 15, 2009
BACKGROUND: In January, the City adopted the mandated Public Schools Facilities Element as
part of the Comprehensive Plan. The document was then sent to DCA for compliance review, and we
have been verbally advised that the PSFE will be found to be In Compliance. DCA has asked that we
make several very minor, non-substantive clerical revisions to the PSFE, which are described below.
• Pages 7,8,9 -Goal I.3, Objective I.3.1, Policy I.1.3.1.2 (c) and (d), Objective I.3.3: revise
"Cities" (plural) to "City" (singular) in four text locations.
• Page 10 -Policy I.3.3.1: revise City of Jacksonville to City of Atlantic Beach as follows:
Policy I.3.3.1 The City of 3~asl~;e~i~lle Atlantic Beach in consultation with DCPS and the other
municipalities shall establish a uniform methodology for determining capacity.
• Page 12 -Policy I.3.4.4: correct Statutory reference numerical "typo" as follows:
Section 163.3180(s e), F.S., (Change c to e.)
The City Attorney advised that these changes should be made administratively and that staff should
report these to the City Commission.
BUDGET: No budget issue.
RECOMMENDATION: Acknowledge minor clerical revisions to the Public School Facilities
Element as requested by the Department of Community Affairs.
ATTACHMENTS: E-mail exchange by City Attorney and Community Development Director.
REVIEWED BY CITY MANAGER`-
Apri127, 2009 regular meeting
AGbNDA ITEM # 4B
APRIL 27, 2009
Derr, Sonya
From: Alan Jensen [alan@ajensenlaw.com]
Sent: Thursday, March 26, 2009 9:05 AM
To: Doerr, Sonya
Subject: RE: scrivener's correction
Yes, make them administratively since they are clerical in nature and do nothing to affect the
substance of the ordinance. Don't even need a new signature page. And I would then advise the
commissioners of these administrative changes. Alan
From: Doerr, Sonya [mailto:sdoerr@coab.us]
Sent: Thursday, March 26, 2009 8:29 AM
To: Alan Jensen
Subject: scrivener's correction
Alan-
DCA called me yesterday... They are reviewing the Comprehensive Plan Public Schools Facilities Element
that we adopted the end of January. Our DCA staff reviewer has now asked that we change the word "Cities"
to "City." If you recall all the Duval County local governments adopted the exact same document, and this was
how they instructed us to refer to the "collective" during the earlier drafting process for the element and the
Interlocal agreement.
There is also a F.S. cite in the ordinance that has an incorrect sub-paragraph number. Shannon Eller always
checks those meticulously, so I assume I probably re-typed it in error. No other changes were requested, but
we do need to make these in order to be found "In Compliance." Are these corrections we can make
administratively? It would seem like a complete waste of time to go through a formal ordinance change
process.
DCA advised that we should just make these changes, and have the City Clerk re-certify and send them
corrected copies, but Donna and I wanted to check with you.
Sonya
Sonya Doerr, AICP
Planning Director
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Phone 904.247.5826 Fax 904.247.5845
www.coab.us sdoerraC~.coab.us
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