Item 7AAGENDA ITEM # 7A
APRIL 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-09-97 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2008 AND ENDING SEPTEMBER 30, 2009.
SUBMITTED BY: Nelson Van Liere, Finance Director ~`
DATE: April 17, 2009
BACKGROUND: This proposed ordinance reduces revenues and expenditures for the items
described in the attached March 13, 2009 City Manager Staff report and supplemental schedule
of recommended budget reductions.
This ordinance was proposed as a result of recently received revised revenue estimates from the
State of Florida.
The attached schedule reflects one minor change from that March report. The board member
reception was not eliminated, but was reduced from $4,000 to $1,000. The $1,000 not cut from
the reception will be cut from the Planning and Development professional services budget for a
total cut of $7,400 from that budget.
BUDGET: See Attached Ordinance
RECOMMENDATION: Adopt Ordinance 20-09-97
ATTACHMENT: Ordinance 20-09-97
March 30, 2009 Staff Report
REVIEWED BY CITY MANAGER
AGENDA ITEM # 7A
APRIL 27, 2009
ORDINANCE NO. 20-09-97
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such
budgetary systems require adjustments from time-to-time, and
WHEREAS, the State of Florida has reduced the estimate for the City of Atlantic Beach's
portion of revenue sharing for sales taxes and local discretionary sales taxes by a combined total of
$98,529, and
WHEREAS, the City has proposed this ordinance to reduce expenditures by that same
amount to keep the budget balanced.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2008/2009 Budget be amended as follows:
GENERAL FUND
Revenues:
State Revenue Sharing <$5,004>
Local Government % Cent Sales Tax <41,583>
Transfer from Gas Tax Fund 5,000
Total Revenues: <$41,587>
Expenses:
General Government
Other Current Charges <$3,000>
Planning and development
Professional Services <$7,400>
Public Works Streets
Contract Services <$10,000>
Improvements Other Than Buildings <$8,200>
Parks and Recreation
Improvements Other Than Buildings <$15,000>
Total Expenses: <$43,600>
Fund Balance $2,013
AGENDA ITEM # 7A
APRIL 27, 2009
HALF CENT SALES TAX FUND
Revenues:
Sales Taxes
Expenses:
Parks and Recreation
Improvements Other than Buildings
Fund Balance
GAS TAX FUND
Expenses:
Public Works
Improvements Other than Buildings
Transfer to General Fund
Total Expenses:
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
<$51,942>
<$50,000>
<$1,942>
<$5,000>
5,000
$0
$0
Passed by the City Commission on first reading this day of , 2009.
Passed by the City Commission on second and final reading this day of , 2009.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire
City Attorney
Donna L. Bartle, CMC
City Clerk
AGENDA ITEM # 7A
APRIL 27, 2009
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Recommended Budget Amendments
SUBMITTED BY: Jim Hanson, i Mana
DATE: Mazch 30, 2009
BACKGROUND: The newest State revenue estimate for funds to cities and counties was
released on March 20, 2009. It shows a reduction in funds to Atlantic
Beach in the current yeaz of $98,529. The reduction is from the following
sources;
- State Revenue Sharing (General Fund) $5,004
- Local Government Half Cent Sales Tax (General Fund) $41,583
- Better Jacksonville Half Cent Sales Tax (Sales Tax Fund) 51 942
Total: $98, 529
This is in addition to the last reduction in revenues totaling $370,000
which resulted in a budget amendment adopted by the Commission on
February 9, 2009.
This staffreport is to recommend expenditure budget reductions to offset
the reductions in revenues. These recommended budget amendments
reduce or eliminate several maintenance projects for city parks and
infrastructure and amount to slight reductions in the level of service
afforded to our citizens. The recommended reductions include some
savings from bids recently taken ($10,000 for lawn care services
citywide), the elimination of several pazk maintenance projects ($35,000
for replacement of a second bridge in Howell Park, $5,000 for repairs to
the Howell Park pond and $25,000 for drainage improvements at the
Russell Pazk concession stand), sidewalk budgets ($8,200 remaining in the
construction budget and $5,000 from the repair budget), professional
services in the Planning and Zoning Department ($6,400) and the
elimination of the Board Member Reception usually held in August of
each yeaz ($4,000).
City staff has begun working to prepaze the budget for FY-10. Early
indicators are that there will be very little money available for
discretionary projects and it may be difficult to fund maintenance of city
facilities or other service levels at the current levels.
BUDGET: The attached spreadsheet entitled Recommended Budget Amendment
March 31, 2009 includes reductions to various revenue sources received
AGENDA ITEM # 7A
APRIL 27, 2009
through the state as well as equal reductions to expenditures totaling
$98,600.
RECOMMENDATION: Authorize staff to prepare an ordinance to amend the budget either in
accordance with the attached list of proposed amendments or designate
what other amendments the Commission would prefer to see.
ATTAC~IlVIENTS: 1) Recommended Budget Amendment March 31, 2009
AGENDA ITEM # 1A
APRIL 27, 2009
Recommended Budget Amendments March 30,2009
Revenues
* State Revenue
Sharing
$5,004
* Local Govt. 1/2
cent sales tax
$41,583
Better Jacksonville
1/2 cent tax
$51,942
Total Revenues $98,529
Expenditures
Russell Park
Concession Stand
Drainage
$25,000
Repair of long-standing drainage problem in front of
concession stand
Howell Park Bridges
$35,000 Eliminates replacement of 1 of 2 bridges budgeted for
this year; prices in; leaves $15,000 for one bridge
replacement
Sidewalk Repairs
$5,000 Leaves approx. $5,000 of $50,000 budget for rest of
year
Sidewalk
Construction
$8,200
Eliminates remainder of budget for FY 09
Streets Maint.
$10,000 New bids for landscape maintenance bids came in
under budget
Howell Park pond $5,000 Repair budgeted; eliminates project
Prof. Services;
Planning
$6,400
Leaves $3,600 in budget for rest of year
Board Member
Reception
$4,000
Eliminates function for 2009
Total $98,600