Item 4AAGENDA ITEM # 4A
MAY 26, 2009
City of Atlantic Beach, FI.
Utility Sales Report
April 2009
Water Sales
Atlantic Beach
Buccaneer
Total Water Sales
Gallons Actual Revenue
Accounts 0000 Revenue Per ~,ooo yi
5,542 37,500 $122,496 $3.27
2,395 19,501 $73,079 $3.75
Water Plant Production
Atlantic Beach
Buccaneer
Total Production
Total Water Billed
Water Loss for month:
Percentage Loss
Total 12 mo. Avg. Loss
Sewer Sales
Atlantic Beach
Buccaneer
Total Sewer Sales
!Sewer Treatment
Atlantic Beach
Buccaneer
Total Sewer Treated
Gallons
0000
48,617
23, 589
72,206
57,001
15,205
21.06%
13.03%
Apri 12008
Gallons Actual Revenue
Accounts 0000 Revenue Per 1,000 gl
5,668 38,116 $104,430 $2.74
2,473 20,258 $65,568 $3.24
Gallons
0000
53,644
19, 521
73,165
58,374
14,791
20.22%
12.83%
Gallons Actual Revenue' Gallons Actual Revenue'
Accounts 0000 Revenue Per 1,000 gi Accounts 0000 Revenue Per 1,00o gt
5,069 30,851 $189,182 $6.13 5,156 31,387 $168,261 $5.36'
2,273 18,501 $144,088 $7.79 2,352 19,324 $129,551 $6.70
7,342 49,352 $333,270 $6.75 7,508 50,711 $297.812 35.87'
Gallons Actual Revenue
0000 Revenue Per 1,00o gi
Gallons Actual Revenue
0000 Revenue Per ~.ooo a'
49.370 $189,182 $3.83 39.319 $168,261 $4.28'
20.557 $144, 088 $7.01 20.690 $129, 551 $6.26
69.927 $333,270 $4.77 60.009 3297.812 $4.96
City of Atlantic Beach AG~Y26?o ~4A
FINANCIAL REPORT
APRIL 2009
Cash Balances
Fund(s)
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Cent Sales Tax
Police Training, Forfeit, etc.
Debt Service
Capital Projects
Utility
Sanitation
Building Code Enforcement
Storm Water
Pension -Police
Pension -General
Total
Total Restricted Cash
Total Unrestricted Cash
Prior Current
03/31/09 04/30/09
$6,362,898
15,518
216, 590
245,244
777,728
207,479
46,977
498,123
2,747,722
339,346
107,107
3,591,673
19,560
201,194
$15,377,159
$5,961,360
14,822
21,603
259,999
776,643
211,728
52,700
525,773
2,483,707
349,440
102,323
3,659,931
222
198,714
$14,618,965
$7,404,204
$7,214,761
Dollar
Change
($401,538)
(696)
(194,987)
14,755
(1,085)
4,249
5,723
27,650
(264,015)
10,094
(4,784)
68,258
(19,338)
(2,480)
($758,194)
Cash and Investments
Account
Prior Current Dollar Rate of
03/31/09 4/30/09 Change Return
Bank of America -Depository
Bank of America -Certificate of Deposit
5th 3rd Bank -Certificate of Deposit
SBA
Cash on Hand
Police Pension Investments
General Pension Investments
Subtotal
Subtotal
Tota I
$9,366,023
6,007,440
0
1,296
2,400
15,377,159
4,435,021
7,035,019
11,470,040
$26,847,199
$6,600,093 ($2,765,930) 0.30
6,013,640 6,200 1.24
2,001,546 2,001,546 1.66
1,286 (10) 0.82
2,400 0 N/A
14,618,965 (758,194)
4,750,540 315,519 (0.47) (1)
7,540,917 505,898 (0.67) (1)
12,291,457 821,417
$26,910,422 $63,223
(1) FYTD rate of return through 03/31/09
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2009
Revenues
AGENDA ITEM # 4A
MAY 26, 2009
Annual I YTD - 58% YTD Dollar Percent
Fund / (Footnote) Estimate of Estimate Actual Variance Variance
General (1) $10,433,455 $6,082,704 $7,395,023 $1,312,319 21.57%
Tree Replacement 0 0 4,914 4,914 100.00%
Convention Development Tax 85,000 49,555 35,351 (14,204) -28.66%
Local Option Gas Tax 496,872 289,676 261,485 (28,191) -9.73%
Better Jax 1/2 Ct Sales Tax 690,130 402,346 375,439 (26,907) -6.69%
Police Training, Forfeit, etc. 40,150 23,408 15,328 (8,080) -34.52%
Grants 214,284 124,928 30,125 (94,803) -75.89%
Debt Service 69,500 40,519 40,028 (491) -1.21
Capital Projects 335,000 195,305 192,835 (2,470) -1.26%
Utility (2) 9,398,075 5,479,077 4,164,777 (1,314,300) -23.99%
Sanitation 1,872,500 1,091,668 1,060,304 (31,364) -2.87%
Building Code Enforcement 207,500 120,973 123,891 2,918 2.41
Storm Water (3) 2,374,600 1,384,392 1,951,670 567,278 40.98%
Pension -Police (4) 812,280 473,559 (162,832) (636,391) -134.38%
Pension -General (4) 1,320,428 769,810 131,508 901,318 -117.08%
Total $28,349,774 $16,527,920 $15,356,830 ($1,171,090)
Analysis of Major Variances
(1) The $1,312,319 positive variance in the General Fund resulted from having received
90% of the budgeted amount of property taxes. Typically the majority of these taxes are
received from the City of Jacksonville in December & January.
(2) The $1,314,300 negative variance in the Utility Funds resulted from charges for services
$232,442 below projected year to date amounts and not having transferred the budgeted
amounts of $1,107,700 from the General Fund. These transfers will be executed when
the work begins on the well replacement & TMDL projects.
(3) The $567,278 positive variance in the Stormwater Fund resulted from having received
the Florida Department of Environmental Protection grant monies in this fiscal year.
These revenues were budgeted & recognized in the prior fiscal year.
(4) The $636,391 negative variance in the Police Employee Pension Fund & the $901,318
negative variance in the General Employee Pension Fund resulted from changes in
market values of the investments.
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2009
Expenses
AGENDA ITEM # 4A
MAY 26, 2009
Annual YTD - 58% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body $48,076 $28,028 $24,213 $3,815 13.61
City Administration 2,645,981 1,542,607 1,430,148 112,459 7.29%
General Government (1) 4,104,465 2,392,903 1,390,341 1,002,562 41.90%
Planning and Building 573,374 334,278 299,164 35,114 10.50%
Public Safety (2) 5,728,176 3,339,528 2,672,377 667,151 19.98%
Recreation and Special Events 455,619 265,626 252,449 13,177 4.96%
Public Works (3) 9,675,308 5,640,705 3,283,432 2,357,273 41.79%
Public Utilities (1) 9,349,931 5,451,010 4,919,065 531,945 9.76%
Pension -Police 451,236 263,071 292,505 (29,434) -11.19%
Pension -General 485,152 282,844 296,513 (13,669) -4.83%
Total $33,517,318 $19,540,600 $14,860,207 $4,680,393
Annual YTD - 58% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services $9,091,380 $5,300,275 $4,936,380 $363,895 6.87%
Operating Expenses (2) & (3) 10,297,518 6,003,456 5,238,332 765,124 12.74%
Capital Outlay (1), (2) & (3) 7,919,413 4,617,018 1,488,362 3,128,656 67.76%
Debt Service (4) 1,681,207 980,144 1,664,250 (684,106) -69.80%
Transfers (1) 4,527,800 2,639,707 1,532,883 1,106,824 41.93%
Total $33,517,318 $19,540,600 $14,860,207 $4,680,393
Analysis of Major Variances
(1) The positive variance in the General Government and Transfers resulted from not
having transferred the budgeted amounts from the General Fund to the Public Utilities
departments. These transfers will be executed when the work begins on the well
replacement & TMDL projects in the Public Utilities departments -see Project Activity
Schedule.
(2) The positive variance in the Public Safety departments is due to the lifeguards season
just beginning, the payment being due quarterly to the City of Jacksonville for fire &
rescue services (the payment for January to March was paid in April, 2009); and the
Police Building project has not begun -see Project Activity Schedule.
(3) The positive variance in the Public Works departments resulted from only 6 of 7 monthly
payments have been paid on the Advanced Disposal Services Jax LLC contract, only 2%
of the budget for Park repairs and maintenance has been spent in the General Fund, only
28% of the budget for paving has been spent in the Local Option Gas Tax Fund and the
projects for the renovation of the City Parks have not started. -see Project Activity
Schedule.
(4) The negative variance in the Debt Service accounts is due to the payment on interest
and principal on 10/01/08 and 12/01/08 and the payment of interest only on 04/01/09.
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2009
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
MAY 26, 2009
Project YTD YTD YTD
Project Name Number Budget Actual Balance
Status
Public Safety
Police Building Renovation/Design/Construction
Public Utilities:
Replace Well #2 at Water Plant #1
TMDL Engineering
SCADA Improvements
Collection System Inspection & Rehabilitation
Reclaimed Water Plant Construction
Collection System Rehabilitation
Check Valve -Water Plant #1
Concrete to GRIT Container
New Well
Design TDML
TMDL -Lift Station Transfer Flow
Subtotal
Public Works:
Buckman Trust Property
Statue -Turtle
Cabinets for Donner
Gate at Dutton Is-and
Park Playground
Tennis Courts/Improvements/DonnerPark
Howell Park Bridge
Dune Crossover - 3rd Street Extnsion
Hopkins Creek Retention
Mayport Road Medians
Pedestrian Path Extensions
Sidewalks -George & Edgar Streets
Ardella Road Drainage Project
Royal Palms Design
Sidewalk/Pedestrian Path
Sidewalk & Curb
Royal Palms Stormwater Project
Subtotal
Total
Status Key
B -Bid Awarded
C -Project Completed
D -Design Completed
PS0504 660,000 0 660,000
PU0304 800,000 0 800,000
PU0706 84,005 84,005 0
PU0801 14,000 0 14,000
PU0802 183,939 183,938 1
PU0805 150,276 0 150,276
PU0901 349,597 347,806 1,791
PU0902 30,000 20,325 9,675
PU0903 18,708 18,428 280
PU0904 0 0 0
PU0905 710,000 0 710,000
PU0906 390,000 0 390,000
2,730,525 654,502 2,076,023
PM0804 191,000 190,427 573
PM0805 73,307 30,700 42,607
PM0901 2,000 0 2,000
PM0902 0 0 0
PM0903 45,000 42,109 2,891
PM0905 147,000 0 147,000
PM0906 50,000 0 50,000
PM0907 7,075 0 7,075
PW0309 1,110 1,110 0
PW0401 156,428 11,089 145,339
PW0802 0 0 0
PW0803 51,732 0 51,732
PW0807 33,753 33,904 (151)
PW0808 400,000 115,721 284,279
PW0901 8,200 0 8,200
PW0904 50,000 20,488 29,512
PW0905 2,810,000 0 2,810,000
4,026,605 445,548 3,581,057
$7,417,130 $1,100,050 $6,317,080
E -Design Phase
I -Project In-progress
R - Re-budget Next Fiscal Year
X -Project Cancelled
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MAY 26, 2009
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AGENDA ITEM # 4A
MAY 26, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Water Quality Report
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: May 18, 2009
BACKGROUND: A copy of the 2008 Water Quality Report for the City of Atlantic Beach is
provided for the City Commission's review. The Florida Department of Environmental
Protection requires annual water quality reports be mailed to all customers by the first of July
every year.
The City is required to test for over 80 drinking water contaminants, but only those detected
during analysis are included in the report. As shown, detected values were within the levels
allowed and we had no violations of water quality limits.
BUDGET: A total of $800 is budgeted in the Water Fund for printing and mailing the reports,
under account numbers 400-5502-533-4200 and 400-5502-533-4700.
RECOMMENDATION: No action necessary. The report is provided for information only.
ATTACHMENTS: 1. 2008 Atlantic Beach Water Quality Report
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4A
MAY 26, 2009
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MAY 26, 2009
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