4-28-09'~',
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CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday, Apri128, 2009
Adele Grage Community Center
7:00 p.m.
Present: Lori Gaglione (chair), Ingrid McCawley, Laurie Melancon, Dawson Pickett Lynne Roskein, Jeff Wighty
and Timmy Johnson (liaison), Karen Kempf (recording).
1. Call to order -Lori Gaglione called the meeting to order at 7:03 p.m.
2. Approval of Meeting Minutes -Laurie moved that the committee accept the March 24 minutes with two
corrections [Dinner to'Dine~' and maybe' (no space]. Ingrid seconded the motion and the minutes were
accepted as corrected.
3. Ongoing Business
a. Events and Updates
i. Songwriters' Concert & Acoustic Nights -Ingrid attended the Acoustic Night and reported
that the event had 17-20 performers. There was no canopy but the event was well
attended.
ii. Arts in the Park -Lynne reported that she believed that at least half the artists did very
well at the event The committee then discussed what worked well and what might be
improved next year for the event Most artists were ready to start at 10 a.m. and perhaps
end at 5 pm. Some confusion about the spaces & didn't know what to do with flags; parked
in the park to setup. Some of the elder/disabled artists could have used some help setting
up. The volunteers were good and artists appreciated the volunteers giving them breaks.
Teen Council might walk around with cart of water and t-shirts for easy availability.
People liked the music but could eliminate the dance next year (only 2 hour program, had
trouble booking, and expense of tent and stage). Next year, emphasize music at both ends
of the park. Food vendors added to the event and did well/sold out -perhaps add more
food (local seafood) for next year.
iii. Health Lecture -Jeff reported that only a few people attended the health talk that he gave
at Adele Grage. He would like to do it again in July and get the word out in the city
newsletter and other publications.
iv. Art Walk & UNF reception -Tim reported that the event was very well attended with
approximately 150 people who came to do printmaking with the students on the parkside
porch of the Cultural Center. Tim appreciated Cris 'hosting' of the event and did a great
job.
b. Teen Council -Dawson reported that the Teen Council brought in $515 from the car wash which
will fund the scholarship that they will be awarding to a senior in May. The deadline is May 1 and a
school counselor will help with judging the essays. The Teen Council also helped at the Arts in the
Park with water sales and t-shirts. The Teen Council is having a Geo-caching event on May 25,
Memorial Day.
c. Comcast grant -Jeff discussed with the committee the amount and purpose for which the grant
should bewritten - CARAC events or for the Arts in the Park event only? After a discussion, Laurie
motioned that the committee submit grant for Arts in the Park and to ask for $5000 in matching
funds from Comcast. Ingrid seconded the motion. All voted in favor of the motion. Jeff & Tim will
work on the grant and move it through the city.
d. Budget -the committee discussed the need to review last year's budget and determine the 2009-
2010 budget with the City Manager's request to cut 5 to 10°x6. The committee proposed the
following money be allocated for existing events and community organizations.
i. Artisan Faire - $1000
ii. Dial-a-Ride - $1500
iii. Discretionary - $1000
iv. Teen Council - $2000
v. Working Warrior - $2000
vi. Beaches Resource Center - $1000
vii. Arts in the Park - $5000
viii. Advertising & Mailings - $2000
ix. Beaches Fine Arts - $3000
x. Songwriters & Acoustic Nights - $5800
xi. Holiday Sing-along - $750
xii. Atlantic Beach Elementary - $16,500
xiii. Mayport Middle School - $14,000
If further money is to be cut from the budget, the committee agreed that Working Warriors and/or
1096 be cut from the school budget items. Laurie made a motion to accept this proposed budget for
CARAC for $55,550. Ingrid seconded the motion which was unanimously accepted by the
committee.
4. With no further business, Ingrid moved to adjourn the meeting; Dawson seconded the motion; and the
meeting was adjourned at 8:08 p.m.
Date ---~~ v /
Vice-c ir, CARAC