Item 4EAGENDA TCEM # 4E
JULY 13, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Pump Repairs
Bid No. 0607-12
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: July 1, 2009
BACKGROUND: On June 27, 2007, bids were opened for the City annual contract for Electrical
Motor and Pump Repairs. The low bidder was Industrial Equipment Service and Repair, Inc. They
successfully met all bid requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment's personnel
have the required background, knowledge, experience and equipment. The fees charged by Industrial
Equipment for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Service and Repair, Inc. regarding an extension of their
current contract for one year at the current rates and they have agreed. As per Bid No. 0607-12: "The
City reserves the right to renew the contract for two additional one-year periods pending a mutual
agreement between the City and the vendor, and a review of the contract performance by vendor for
the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water
and Sewer Funds in the amount of approximately $70,000 under account numbers 400-5502-533-
3400, 410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical motor and pump repairs for one
additional year to Industrial Equipment Service and Repair, Inc. at the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Industrial Equipment Service
and Repair, Inc.
REVIEWED BY CITY MANAGER:
07/01/2009 07:59 FA%
ICJ 0 O 1
AGENDA ITEM # 4E
JULY 13, 2009
J unc 30.2009
FAX: 880-04U0
Mr. Morgan Hamrick
Industrial F..quipmeat Service and Repair, Inc.
66901 Coluaeebia Park Drive
Jacksonville, FL 32255
RF • Extension of Bid No. Ob07-12
Dear Mr. Ilaaotrick:
As you are aware, the annual cvr~act with the Gyty of Atlantic Beach for elec~rical motor
and Pump repairs expix+es July 10, 20Q9_ We would like to extend the~contract for another
year at the curretrt prices, if this is acceptable to your company. If acceptable, please sign
below and return to me by July 1, 2009 sv I can prepare a staffreport for the City
Commission.
yVe look forward to recommending shat vve contirnie our contract with yrna cotgpaay.
Sinceroly, .
l]vmia ICaluzniak
Utility Director
iNUU'S7'ItIAI, EQUIPMENT SERVICE AND RisPA~l, INC. AGREES TO
EXTEND T1~C COht'IRACT WJITIFI TIIE CITY O1!• ATLANTYC ]~F.ACJH AT T11iE
PRICES SUBMCTTED IN BAD N0.0607-12 FOR AN ADDTTIONAI. YEAR
BEGINNING JLJLV l6, 209.
Mar 'ck, resident
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Date
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