Item 4BAGENDA ITEM # 4B
JULY 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MF,ETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for HTH
Bid No. 0708-11
SUBMITTED BY: Donna Kaluzniak, Utility Direct
DATE: July 1, 2009
BACKGROUND: On July 14, 2008, the City Commission awarded an annual contract to Univar
USA, Inc. the low bidder, to provide HTH for the wastewater treatment systems.
Univar USA, Inc. has been providing HTH to the City for the last year. Prices are reasonable and
deliveries are timely.
The City has contacted Univar USA, Inc. regarding an extension of their current contract for one year
at the current rates and they have agreed. As per Bid No. 0708-11: "The City reserves the right to
renew the contract far two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Sewer Treatment funds under account no. 410-5508-535-
5200 in the amount of $10,000.
RECOMMENDATION: Extend the contract for HTH for one additional year to Urrivar USA, Inc. at
the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Univar USA, Inc. beginning
August 1, 2009.
REVIEWED BY CITY MANAGER:
JUL-14-2009 22:21 FROM:UNIUAR USA 336-292-9717 T0:190424~
07/01/09 09:24 FAX 904 693 9844 LiNIVAR USA
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Juno 30, 2009
Ms. Nanny Hunt
Univar ~(ISA, Inc.
FAX: 904 693-9844
128: Extension of Did No. 0708-11
Dear Ms. Hunt:
AGENDA ITEM # 4B
JULY 27, 2009
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As you are aware, the annual contract with the City of Atlantic Beach for HTH expires
July 31, 2009. We would like to extend the contract for another year at the current prices,
i!'tbis is acceptable to your company.
Tf acceptable, please sign bclow and rotum to me July 1, 2009, so I can prepare a staff['
report for the City Commission.
We look forward to recammendin~ that we continue our contract with your company.
S i rely,
Donna Kaluzniak ,
Utility Director
UNIVAR USA, INC. AGREES TO EXTEND THE CON'T'RACT WITH 'T'AE CITY
OF ATLANTIC BEACH AT TAE PRICES SUBMITTED IN BID N0.0708-11
TO ADDITIONAL YEAR EFFECTIVE DECEMBER AUGUST 1, 2009.
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