Item 4CAGENDA ITEM # 4C
JULY 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Sulfur Dioxide
Bid No. 0708-10
SUBMITTED BY: Donna Kaluzniak, Utility Direct
DATE: July 1, 2009
BACKGROUND: On July 14, 2008, the City Commission awarded an annual contract to Brenntag
Mid-South, Inc., the low bidder, to provide sulfur dioxide for the wastewater treatment systems.
Brenntag Mid-South, Inc. has been providing sulfur dioxide to the City for the last 4 years. Prices are
reasonable and deliveries are timely.
The City has contacted Brenntag Mid-South, Inc. regarding an extension of their current contract for
one year at the current rates and they have agreed. As per Bid No. 0708-10: "The City reserves the
right to renew the contract for two additional one-year periods pending a mutual agreement between
the City and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Sewer Treatment funds under account no. 410-5508-535-
5200 in the amount of $20,000.
RECOMMENDATION: Extend the contract for Sulfur Dioxide for one additional year to Brenntag
Mid-South, Inc. at the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Brenntag Mid-South, Inc.
beginning August 1, 2009.
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REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4C
JULY 27, 2009
Donna Ka}umiak, Utility Director
City of Atlantic Beach
1?OU Sandpiper Lane
Atlantic Beach, FL 3?2 ~;
June ~0, 2f)0~)
'qtr. Joe Funkhouser
BRED\TAG'_~IID-SQUTH I\~C.
RE: Extension o' Bid ~o. O7(>g_ 1 t) -Sulfur Dio:~ide
Dear Mr. Funkhouser:
As you are aware, the annual contract ~~~ith the City of Atlantic Beach for Sulfur Dioxide
expires on Ju}y ;}, ?O09. W'e would like to extend the contract for another ~~ear at the
current prices, if this is acceptable to your company. r
If acceptable, please sign belo~~~ and return to me b}' .tul_x° }, ?OC)9 so {can prepare a staff
report for the City Commissian.
We look lotlvard to recommending that we continue our contract ~~~ith your compan}~.
Si °re1~,
Donna Kalurniak
Utility Director
BRE~i\TAG ~IID-SOC~TH, ItiC. AGREES TO EXTEtiD THE CO\TRaCT
V~'ITH THE CITY OF ATLA1iTIC BEACH AT THE PRICES SC:B:4IITTED I'~
BID \O. 0708-10 FOR :a'.V ADDITIOtiAL YEAR EFFECTI~"E At,'GUST 1, 2009.
Joe f unkhouser Date