Item 4DAGENDA ITEM # 4D
JULY 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Award Bid for the Royal Palms Drainage Rehabilitation Project (Bid
No. 0809-08)
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~~
DATE: July 9, 2009
BACKGROUND: The bid opening for the Royal Palms Drainage Rehabilitation
Project (PW0905) occurred on July 8, 2009. Of the sixteen pre-qualified
bidders, there were ten bids submitted. R.B. Baker Construction, Inc. submitted
a base bid of $2,827,745, which includes a 10% contingency fee and the overall
lowest project bid (base plus 12 additive alternates) of $3,439,618. This project
was designed with additive alternates with the expectation that some or all could
not be constructed for the budgeted amount, but which would allow any
alternates exceeding the current budget to be bid and built separately as mini-
projects in the future.
The Project Bid form stated "The project consists of a Base Bid and multiple Bid
Alternates. Bidders must submit a bid price for all twelve (12) Base Bid and Base
plus Alternate Bid combinations listed below. Only one contract will be awarded.
The City intends to build as much of the project as possible within the projecf
budget, in accordance with the base and alternate bid combinations listed below.
According the contract will be awarded to the lowest responsible Bidder whose
bid provides for the greatest number of the following twelve bid amounts that do
not exceed the project budget':
Total budget for this project is $3,220,000. Based on review of the bids, Staff
determined funds are sufficient for construction of additive alternates A, K, J and
G1 with a total bid of $3,180,703 (R.i3. Baker). Additive Alternate H .(removal of
remaining underground storage tanks) may also be accomplished using other
fund sources.
Besides drainage system rehabilitation, one of the goals of this project was to provide
newly resurfaced roads for as much of the Royal Palms Subdivision as budgeted
funds would allow. Additive Altemates G1 & G2 were for resurfacing all streets
in the subdivision that have a current Overall Condition Index of less than 60. At
budget workshops in August, Staff will discuss funding Alternate G2 so that all
.planned streets are resurfaced, much the way the City did in the earlier capital
projects in Section H (Marsh Oaks) and Core City.
July 27~' 2009 Regular Commission Meeting
AGENDA ITEM # 4D
JULY 27, 2009
BUDGET: This project is funded from the Stormwater Fund, Account No. 470-0000-
538-6300 -with $2,810,000 allocated in the current year budget for construction
of improvements in PW0905. An additional $270,000 is proposed to be
transferred to this account /project in the budget mod currently under
consideration. Additional funds are allocated in the Gas Tax Account No.130-
5002-541-3400, with $140,000 from the current year budget.
RECOMMENDATION: Staff recommends authorizing the City Manager to sign a
contract for the Royal Palms Drainage Rehabilitation Project to R.B. Baker
Construction, Inc. with a maximum amount of $3,180,703 for the base bid and
selected additive alternates.
ATTACHMENTS: Bid Tabulation Sheet
REVIEWED BY CITY. MANAGER: . _ ___ ~--~-
July 27"' 2009 Regular Commission Meeting
AGENDA ITEM # 4D
JULY 27, 2009
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IDLY 27, 2009
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