Item 7AAGENDA ITEM # 7A
JULY 27, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE NO. 20-09-98 - AN ORDINANCE AMENDING THE
OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2008
AND ENDING SEPTEMBER 30, 2009.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: July 16, 2009
BACKGROUND: The City recommends adjusting the operating budget for four items as
listed below:
1. To increase the Public Safety budget as a result of a settlement
agreement and back pay awazd with a police officer. A separate staff
report on this item is included in this agenda.
2. To fund additional legal expenses related to the removal gas tanks
from City rights-of--way at various locations azound the City.
3. To adjust the budget to enable the police department to spend
restricted funds on authorized program items. These include
additional software for the computer aided dispatch system and gym
memberships for the police officers.
4. To add funds for the purchase of an emergency generator for Public
Utilities at the Mimosa Cove lift station. This generator was scheduled
to be replaced next yeaz, but can no longer be postponed.
5. The Public Works Director recommends awarding a bid for the
improvements to the Royal Palms subdivision with additive alternates
exceeding the current year's budget. The funds are projected to be
available in the projected FY-2010 Gas Tax budget and will be used to
reimburse the Storm Water Utility next yeaz.
BUDGET: The total impact on the City's budget for this adjustment is a $331,690
increase to expenses.
RECOMMENDATION: Approve Ordinance Number 20-09-98
ATTACHMENT: Ordinance 20-09-98
REVIEWED BY CITY MANAGER
AGENDA ITEM # 7A
ORDINANCE NO. 20-09-98 JULY 27, Zoo9
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such
budgetary systems require adjustments from time-to-time, and
WHEREAS, the City has been directed to enter into an employment settlement agreement
with a police officer previously terminated and subsequently reinstated. The intent of the agreement
is to make the employee whole, and
WHEREAS, the City projects that the budget for legal expenses will not be sufficient to last
until the end of the yeaz due in part to services related to the removal of abandoned gas tanks from
the city's right-of--ways in various locations.
WHEREAS, the staff recommends appropriating an additional $9,700 of forfeiture funds to
supplement the existing budget for training memberships and computer aided dispatch software to
complete a second CAD workstation, and
WHEREAS, the Director of Public Utilities has recommended replacing the emergency
generator at the Mimosa Cove lift station eazlier than previously planned. This generator was
planned to be replaced next yeaz, and
WHEREAS, The Public Works Director recommends awarding a bid for the improvements
to the Royal Palms subdivision with additive alternates exceeding the current yeaz's budget. The
funds are projected to be available in the projected FY-2014 Gas Tax budget and will be used to
reimburse the Storm Water Utility next yeaz.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2008/2009 Budget be amended as follows:
GENERAL FUND
Public Safety
Patrol
Legal
Totals
Fund Balance
Pay and Benefits
Other Current Charges
Professional Services
$184,463
67,527
30,000
$281,990
($281,990)
AGENDA ITEM # 7A
FLORIDA CONTRABAND FORFEITURE FUND JULY 27, 2009
Expenses:
Public Safety
Memberships $1,000
Computer Equipment 8,700
Total Expenses: $9,700
Fund Balance: ($9,700)
PUBLIC UTILITIES
Public Utilities Sewer Collection
Capital Outlay
Improvements Other than Buildings $40,000
Fund Balance: ($40,000)
STORM WATER UTILITY
Public Works Storm Water Utility
Capital Outlay
Improvements Other than Buildings $270,000
Fund Balance: ($270,000)
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 130i day of July, 2009.
Passed by the City Commission on second and final reading this day of July, 2009.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire
City Attorney
Donna L. Bartle, CMC
City Clerk
Ordinance No. 20-09-98 Page 2 of 2