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04-23-73 v CITY OF ATLANTIC BEACH, FLORIDA A.MENDA April 23 , 1973 1. Call to Order 2. Invocation 3. Approval of Minutes of April 9, 1973 4. Recognition of Visitors 5. Correspondence 6. Stephen B. Lewallen Re: Pecan Grove 7 . Charles F. Patterson Re Cavalla Arms , Drainage Easement 8. Ars. Harold J. Rooks: Change in permit for child care 9. Call for Water 9eter Bids 10. City Clerk - Resolution 73-14 11. Chief of Police 12 . Supt. Public T;orks 13. City Manager 14. Commissioners 15. Mayor 16. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, APRIL 23, 1973, AT 8:00 P. Me PRESENT : William S . Howell, Mayor-Commissioner L. W. Minton, Jr. R. R. Rosborough, II F. W. Fogg D. W. Speed, Commissioners AND R. C. Vogel, City Manager c Liver C. Ball, City Attorney Gloria June Knight, Acting City Clerk The meeting was called to order by Mayor-Commissioner, Mr. Howell. The invocation was given by Commissioner Minton, followed by the pledge to the flag. The minutes of the meeting of April 9, 1973, were approved as written. Mayor Howell recognized visitors and called for any business from the floor not on the agenda. There was none. At this time, Mayor Howell turned the floor over to Mr. Stephen B. Lewallen, representative of the owners of Pecan Grove. Mr. Lewallen made the following request: that the Developers of Pecan Grove desires to connect to the City water and sewer system; that the City is willing to make available its utility system and to operate such system so that all buildings and/or residences con- structed on Developer' s Property by Developer or by any person, firm or corporation holding may have furnished to them and to their occupants an adequate utility system; the developer agrees to the payment of sewer connection charged at the rate of $180.00 per unit; payment for each sewer connection charge will be made within 15 days after sewer connection has been made to that unit; City agrees that the Developer of Pecan Grove shall have the right to purchase sewer hookups for 340 units. Mr. Lewallen stated that Phase II of Pecan Grove is now under construction and the developers will need 72 sewer hookups and he requested that the Developer be allowed to reserve 214 units for a given period of time. Mayor Howell stated that the City Commission set up a policy on a first come, first serve basis for reservation of gallonage, and he was of the opinion that the City Commission could not make any guarantee for sewage outside the City Limits. Mayor Howell pointed out that Pecan Grove is two months in arrears for their present payment to the City and suggested that Mr. Lewallen bring this bill up to date by the next Commission Meeting before it can be discussed any further. MINUTES APRIL 23, 1973 PAGE TWO Mro Vogel presented a letter to the City Commission, signed by Mre Charles F. Patterson, Agent for the Owners of Cavalla Arms wherein he stated that he request the conveyance by the City of Atlantic Beach of the title to the 25-foot drainage ditch running along the south side of Lots 5 through ll, inclusive, Block 16, Royal Palms Subdivision. The land to be conveyed is a portion of the lands acquired by the City of Atlantic Beach for drainage and utility easements by an instrument recorded in Official Records Book 2509, page 568, Duval County records. In exchange for the City' s conveyance of the title to this property to Hertz Rotenstein and Milton Lionheart, owners of the above des- cribed lands, the owners agree to construct a 36-inch drainage pipe connecting to an existing 36-inch drainage pipe near the southerly prolongation of the east line of Lot 5, Block 16, connect to the 36-inch drainage pipe running under Royal Palms Drive, and continue a 36-inch drainage pipe to a connection with a drainage pipe lying in a right-of'-way presently owned by the City of Atlantic Beach running approximately north and south and abutting Lot 7, Block 26, Royal Palms Subdivision. The City of Atlantic Beach agrees to permit the owners to fill around the drainage pipe to normal ground level, and to install an area of paving upon the 25-foot strip for the purpose of providing additional parking for Cavalla Arms. The City of Atlantic Beach further agrees to undertake future maintenance of the 36-inch drainage pipe after its installation, and the owner grants to the City of Atlantic Beach a right of egress and ingress across the 25- foot strip for the purpose of accomplishing such required mainte- nance. After a lengthly discussion concerning the above mentioned easement and legal advice from the City Attorney, Mayor Howell suggested that the City table this request and advise Mre Patterson that the City Commission is unable to act on this matter at this time° The next item on the agenda was a request from Mre Harold J. Rooks for a change on her permit for the number of children she wishes to keep in her home° Mr. Vogel stated Mrs. Rooks was not in attendance and Mayor Howell suggested that the City Commission pass over this item° There were no objections from the City Commission. MINUTES APRIL 23, 1973 PAGE THREE Bids on Water Meters were received as follows: Badger Meter, Inc. Milwaukee, Wis. Per Unit - - - $31. 25 An alternate was proposed: 5/8x3/4" Badger Model SC-ER with Plastic Tap Less Conns. Per Unit - - - $28.50 Crane Company, Rogers, Arkansas Per Unit - - - $31.25 Florida Wholesale Pipe & Supply, Jacksonville, Florida Per Unit - - - $31.97 Hersey Products, Inc. Atlanta, Georgia Unable to Bid due to Specifications Commissioner Minton moved the bids be referred to Committee for study and recommendation, seconded by Commissioner Fogg and carried. Mayor Howell appointed Commissioner Fogg, the City Manager and the Director of Public Works to study the bids and report back to the City Commission at the next meeting. Mayor Howell presented and read in full Resolution No. 5-73-14 appointing Gloria June Knight City Clerk effective May 1, 1973. Commissioner Minton moved for passage of said resolution, seconded by Commissioner Fogg and carried. Copy of Resolution No. 5-73-14 is attached hereto and made a part hereof. Chief Carl Stucki stated that due to our growth the beaches are beginning to have more people on them. The City normally has life guards on duty when school is out, but due to the large crowds on the beach Chief Stucki recommended that the City employ the life- guards on a partime basis using them on weekends and holidays. He anticipates that the cost will not exceed $1,000.00. It was moved by Commissioner Speed, seconded by Commissioner Rosborough and carried that the Chief of Police be given approval to hire life- guards on weekends and holidays until the regular season begins. MINUTES APRIL 23, 1973 PAGE FOUR Mr. Hilliard stated the Public Works Department have placed signs in the City giving directions to Hanna Park. After discussion, it was moved by Commissioner Fogg, seconded by Commissioner Minton and carried that the sign be place at Atlantic Boulevard and Seminole Road stating "Seminole Road Dead End - Next 2-3/10 Miles" . Mr. Hilliard discussed the possibility of enlarging the sewer plant due to the increase of population. Mayor Howell suggested that the City get more information as to the City' s needs before the City Commission discusses enlarging the sewer plant. Mr. Vogel requested permission to call for bids on culvert pipes. There were no objections from the City Commission. Mayor Howell presented Resolution No. 5-73-15 commencing May 1, 1973 , Mrs . Adele S. Grage be engaged in an Advisory capacity at an annual salary of $10.00 per year. Commissioner Minton moved for passage of said resolution, seconded by Commissioner Fogg and carried. Copy of Resolution No. 5-73-15 is attached hereto and made a part hereof. Mayor Howell stated that April 17, 1973, the Cities of Jacksonville Beach, Atlantic Beach, Neptune Beach and the Town of Baldwin filed a brief with the First District Court of Appeals in Tallahassee, Florida, on the case of Beaches Cities vs. H. S. Albury, et al. There being no further business Mayor Howell declared the meeting adjourned. ./14 #'yf- „_ Mayor ATTEST: 4440 ems 12 Gloria June Knight City Clerk (SEAL) RESOLUTION 5-73-14 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, that SECTION I . Gloria June Knight be appointed City Clerk effective May 1, 1973. * * * * * * * * * * * * * * Passed by the City Commission on 40.7t41, ,Z,57/tea!, 1973 . ATTEST: Gloria June Knight Acting City Clerk (SEAL) RESOLUTION 5-73-15 PE IT RESOLVED BY THE CITY° COlM4ISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, that SECTION I. Adele S. Grage be engaged in an Advisory capacity at an annual salary of $10.00 per year commencing May 1, 1973 . * * * * * * * * * * * * * * * * * * Passed by the City Commission on 23rd, 1973. ATTEST: • kr G aria J 'e Krug t City Clerk (SEAL)