02-28-72 v CITY OF ATLANTIC BEACH
AGENDA
February 28, 1972
1. Call to order
2 . Invocation
3. Approval of Minutes of the regular meeting of February 14,
1972
4. Recognition of visitors
5. Correspondence A. Dovetail Organization, Inc.
B. Coordinated Programs, Inc.
C. Jacksonville Public Library
6. Report from Mr. James W. Page, Lots 1 and 2, Block 17
7 . Report from Bid Award Committee--Commissioner Fogg
A. Police Cars
B. Garbage Truck
8. Fund transfer $2,400 from account 7-1007 to account 5-1005
9. Ordinance--Second reading, public hearing on Zoning
Section 28-8, Front yard requirement
10. Ordinance--Second reading, public hearing on Water connection
charges
11. Receive audit--authorize payment to Auditor
12. Chief of Police
13. Public Works Superintendent
14. City Clerk
15. City Manager
16. Commissioners
17 . Mayor
18. Adjourn
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH COMMISSION
HELD AT THE CITY HALL ON MONDAY, FEBRUARY 28, 1972, at 800 P .M.
PRESENT: William S. Howell, Mayor-Commissioner
R. R. Rosborough, II
L. W. Minton, Jr.
F. W. Fogg
D. W. Speed, Commissioners
AND R. C. Vogel, City Manager
Oliver C. Ball, City Attorney
Adele S. Grage, City Clerk
The meeting was called to order by the Mayor-Commissioner, Mr.
Howell, The Invocation was given by Commissioner Minton, followed
by the pledge to the flag,
The minutes of the meeting of February 14, 1972, were approved as
written upon motion of Mr. Speed, seconded by Mr. Rosborough and
carried.
Mr. Howell recognized some distinguished guests present in the
audience; former Commiss2oners Goodling, Claiborne and Johansen,
and Mr. Pharr.
Mayor Howell called for business to be considered not appearing
on the agenda. Jacksonville Councilman Preben Jdiansen urged
the City Commission to adopt a resolution supporting the bond
issue of the City of Jacksonville that will appear on the March
14th ballot . Revitalization of the downtown area; new, improved
police facilities; full support of the recreational programs
already being initiated were the three-fold ideas to be contained
in this bond issue . Mr. Minton moved that we waive the usual rules
for adopting a resolution and support the bond issue of the City
of Jacksonville by Res lution from the City Commission. William
S . Howell also joins in the backing of the bond issue . Mr.
Claiborne said that he felt that the Commission was doing a fine
thing. Motion was seconded by Mr. Rosborough and carried. Copy
of Re m lution No. 72-11 is attached hereto and made a part hereof.
MINUTES
February 28, 1972
Page 2
Mr. Speed urged Councilman Johansen to do all that he could to
facilitate the progress of Highway I-295 to the beach for
connection with Wonderwood Road. This would eliminate some
traffic congestion to the beach. Mr. Johansen said that he
would do all that he could in this respect.
Correspondence was the next item on the agenda to be considered
with copies of correspondence having been given to Commissioners
before the meeting for their review. In reference to the letter
from Dovetail Organization, Inc. , Mayor Howell said that it was
his understanding that Mr. Lynton Tyson, the city auditor, was
going to do the things outlined in the letter. Letter was
received for filing and information.
A letter from Coordinated Programs, Inc. , was presented. Mr.
Speed advised that Mr. Hardee author of the letter was out of
town, and that Mr. Bliss was ill at home and neither were able
to att'rd this meeting. This letter to be considered at a later date.
There was a letter from Harry Brinton, Jacksonville Public Library
about the possible procurement of library facilities at the
Atlantic Beach School. Letter to be filed for information purposes.
No other correspondence was brought forth for consideration.
Mr. Page presented a petition signed by adjoining property owners
stating that they had no objection to Mr. Page ' s plans. Mayor
Howell suggested that the Commission authorize the City Attorney
to prepare for presentation at the next meeting a change in
zoning which will change Lots 1 and 2, Block 17, Atlantic Beach,
from Residential "A" to Residential "B" with certain criteria set
forth to wit: there will be a 6 month period in which the ordinance
will be effective provided the owners of the property applies for
a permit and commences work. If the ownership of the lots should
change from Mr. Page, the ordinance would become null and void.
First reading of the ordinance will be at the next regularly
scheduled meeting, March 13, final reading on the 27th of March,
1S-72 . Mr. Rosborough asked if this would inconvenience Mr. Page
and if standard procedure could be accelerated. Mr. Page said that
he was anxious to start building, but understood that it was necessary
MINUTES
February 28, 1972
Page 3
to do things according to regular process. Mr. Howell said that
this was the speediest route to getting it done. Motion was made
by Commissioner Rosborough, seconded by Commissioner Fogg that
the City Attorney prepare an ordinance as suggested by Mayor
Howell. The City Attorney, Mr. Ball, asked that he be authorized
to "marry" the two lots and make one parcel of land and rezone
the parcel mentioned above. The motion was carried.
Commissioner Fogg, Chairman of the Bid Awards Committee, reported
that after careful review of specifications and bids submitted for
two police cars, the committee recommended and he moved that the
City Commission award the bid to Nimnicht Chevrolet Company. In
his opinion this bid is the lowest and best. Motion was seconded
by Mr. Minton and carried.
Commissioner Fogg also presented a recommendation from the Bid
Awards Committee for the City Commission to accept the bid of Thor
Chevrolet for a garbage truck. He feels that after careful consid-
eration of all the bids presented that this was the lowest and best
one. This recommendation will be considered later in this meeting.
Resolution No. 72-12 was presented authorizing the transfer of funds
from Account No. 7-1007 to Account No. 5-1005 in order to have
enough money to purchase the garbage truck. Mr. Rosborough moved
that the resolution be adopted, seconded by Mr. Minton and carried.
Copy of Resolution No. 72-12 is attached hereto and made a part
hereof.
Mr. Fogg then moved that the Commission accept the recommendation
of the committee and award the bid for the garbage truck to Thor
Chevrolet, seconded by Mr. Minton and carried.
Ordinance No. 90-72-53 amending Section 28-8, Atlantic Beach Code
on Zoning as to front yard requirements, was read in full on second
and final reading. Mayor Howell declared the meeting open for
public hearing. No one appeared either for or against. Mr. Fogg
moved that the ordinance be passed on second and final reading,
seconded by Mr. Speed and carried.
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MINUTES
February 28, 1972
Page 4
Ordinance No. 80-72-11 amending the charges for water connections
was read in full on second and final reading. Mayor Howell declared
the meeting open for public hearing . As no one appeared either
for or against said ordinance, the Mayor declared the Public Hearing
closed, Mr. Rosborough moved that Ordinance No. 80-72-11 be passed
on second and final reading, seconded by Mr. Minton and carried.
There was a detailed discussion on the auditors ' notes appearing
in the back of the 1971 audit. Mr, Howell will write a letter to
Tyson, Evans, and Summers, Chartered, our auditors, explaining
what the Commission felt on some of these points in question.
A copy of the letter is attached. Mr. Speed moved that we accept
the audit and pay the bill for the audit, seconded by Mr. Minton
and carried.
Chief of Police, Carl Stucki, asked for permission for the expen-
diture of funds for enlarging the police and fire station facili-
ties. Mayor Howell asked that Chief Stucki present the cost
figures and plans for construction and the Commission could look
at them.
Mr. Hilliard is looking for a solution for a problem of people
parking on the shoulder of Ocean Boulevard from Seventh Street
to Atlantic Boulevard. Mr. Howell suggested that perhaps sending
letters from Mr. Vogel to a block of residents at a time asking
them to provide off-street parking for their cars would eliminate
this problem.
Mr. Vogel asked Commission approval for Mr. Parks to act as a
consultant to the city of Atlantic Beach on the Pecan Grove
Apartment project. Mr. Minton moved that we pay Mr, Parks a
consulting fee to protect the city ' s interests, seconded by Mr,
Fogg and carried.
Mr. Howell said that he, Mr. Tyson, Mr. Parks, Mr. Vogel, and
Mrs . Grage met Wednesday night to get certain facts and figures
as to outside city sewer connections. The conversation centered
around the prior approval that had been given to the Pecan Grove
Apartments for the water and sewer cut-ins for Phase I of their
development (approximately 96 units) . Mayor Howell said that he
wanted it understood that the approval granted for the cut-in was
MINUTES
February 28, 1972
Page 5
for Phase I only and that any future connections would come under
the existing ordinances at the time they are approved. He suggested
that Mr. Vogel for the time being not grant permission for any more
cut-ins for people requesting service outside the city limits . Mr.
Minton moved that Mr. Vogel act as Mayor Howell has suggested,
seconded by Mr. Fogg and carried.
The Mayor asked that the City Commission direct the City Attorney
to draw up a resolution that there be a bulletin board at City
Hall to post meeting notices. This would allow interested persons
to attend certain meetings. A person wishing to post a meeting
may call City Hall 24 hours before meeting time and have it posted.
Mr. Minton moved that a resolution be drawn up by the City Attorney
and presented at the next meeting, seconded by Mr. Rosborough, and
carried.
Meeting adjourned by motion of Mr. Rosborough, seconded by Mr.
Minton and carried.
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4fr S . We 1
Mayor
ATTEST:
6cet-1,,e
Adele S . Grage
City Clerk
RESOLUTION NO. 72-11
WHEREAS, the Consolidated Government of the City of Jacksonville
has cause to be placed on the ballot a bond issue to be voted on
at the election to be held on March 14, 1972, and
WHEREAS, the proceeds from said bond issue are to be used for a
new police station, recreational facilities, and downtown redevel-
opment, and
WHEREAS, the need for these county-wide improvements has been known
and demonstrated for many years,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF ATLANTIC BEACH, FLORIDAo
That, the City Commission as a body endorses the purpose
of the bond issue and urges the voters of the City of
Atlantic Beach to vote favorably in said bond election.
ADOPTED by the City Commission of the City of Atlantic Beach,
Florida, on the 28th day of February , 1972.
ATTEST
(Seal) CLC69,J2Z-
Adele
S . Grage
City Clerk
RESOLUTION 72-12
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That
The following transfers and changes be made in the 1972
Budget:
ACCOUNT INCREASE DECREASE
Public Works $2,400.00
Account No. 7-1007--Public Works
Trucks
Public Works--Sanitation $2,400.00
Account No. 5-1005--Garbage Truck
TOTAL INCREASES AND DECREASES $2,400.00 $2,400.00
* * * * * * * * * *
Passed by the City Commission on February 29, 1972.
ATTEST:
a C:Q.eia.2_
7.6 e
Adele S. Grage
City Clerk
(Seal)
March 3, 1972
TYSON, EVANS, & SUMMERS, CHARTERED
Certified Public Accountants
4963 Beach Boulevard
Jacksonville, Florida 32207
t mtlemt.:n
In response to the Auditors' Comments included with our
annual audit, we are herewith itemizing our responses to
the list of recons e:ndations.
c. 1. we are in the Fry.,cea!; r , r rv- ,.<t-., rng all building,
electrical awl plerbi:ui s:sd the building
permits will be ri a3.ntoined in a file in order to correlate
with other required permits,
2. We are studying the delinquent real estate taxes
and the impact the sale of certificates would have on the
property owners as well as the financial condition of the
city.
3. we plan to review the inconsistencies in the
Personal Property Tax Roll and advise our tax assessor
to give this close scrutiny. However, we are advised by
the Tax Assessor's Office in Jacksonville that Personal
Property Taxes are assessed on the. basis of 25% of the
• return as to stock and 35% of the return on equipment and
fixtures.
4. We have eliminated the time payment for fines and
forfeitures and if there is a variance granted, payment
will be made at the City Hall.
5. At our meeting of February 14. 1972. we enacted
the necessary resolutions (No. 72-7 and No. 72-8) to cover
investment of surplus monies as well as travel expenses.
Copies of these resolutions and attached hereto.
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Tyson
March 1, 1972
The City Treasurer provides the City rommirsion with
monthly statements of account balances and has done so
fur many years. '
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In response to Item F. we call your attention to the
attached resolution No. 71-?6 that was passed ,at our
regular meetinc,; of December 27, 1971.
Yours very truly,
7. r. Voq£:1
City r•'a n .:
C
Attac.hemenL.a (3)