Item 9AAGENDA ITEM # 9A
OCTOBER 12, 2009
October 2, 2009
MEMORANDUM
TO: The Honorable Mayor
and Members of the Commission
FROM: Jim Hanson
Ci~
SUBJECT: City Manage s Report
Agenda for Commission Meeting on November 9th; The Atlantic Beach Charter calls for the
swearing in of the new Commission at 7:15 pm on the second Monday in November (November
9th this year). Since the Charter was last amended, the Commissioners changed by ordinance the
time of the regular meetings to begin at 6:00 pm. To comply with both the Charter and
ordinance, the agenda for the meeting on November 9th will call for the regular meeting to begin
at 6:00 pm with the "old" commission handling the regular business to be followed by the
swearing in and seating of the "new" commission at 7:15 pm.
It has been the city's practice in recent years to have both a group photo of the new commission
and individual photos of the commissioners made at the time of the swearing in ceremony.
Commission photos have been scheduled for Monday, November 9th at 4:45 pm. Elected
officials are requested to wear a dark suit and tie (for men).
Public Notice for Work Involved in the Royal Palms Drainage Rehabilitation Proiect; A
question was raised about how the city will be able to notify the public on which streets were
going to be worked on next the Royal Palms neighborhood. The attached public notice and
schedule have both been posted to the city's website. The schedule will be updated as changes
occur in the project. Additionally, people living on streets that will be affected in the next week
or so will be notified either personally or by notices being put at their homes. The city will have
a full time inspector on site to handle any citizen concerns or complaints.
AGENDA ITEM # 9A
OCTOBER 12, 2009
The ROYAL PALMS DRAINAGE REHABILITATION PROJECT began construction on
September 1, 2009 and will finish in August, 2010.
Work planned: New or rehabilitated storm sewer lines will be installed throughout the
Royal Palms Subdivision and water and sanitary sewer services may be replaced if they
are in the way of the piping. Most streets impacted by construction will be repaved at
the end of the project. Residents will be notified in advance if work will affect their
residence. One way traffic will be maintained on all streets during construction, except
for minor closures to reposition equipment.
History: This subdivision was constructed in two phases in the early 1960's. Many of the storm
sewer pipes are nearing the end of their useful life. The potable water system was upgraded
in 90's and the sanitary sewer system was recently rehabilitated using CIPP lining. The City
spent over $90,000 last year for storm sewer point repairs in this area and over $275,000 in
the last ten years. Many stormwater, potable water and sanitary sewer pipes were located in
utility easements between and behind houses rather than in the city right of way as is standard
practice today. This project will replace or rehabilitate the storm sewer piping systems, while
moving storm sewer systems from easements into the city right of way where fiscally feasible.
The Project wilt prevent further street cave-ins while restoring the drainage system to its
original design capacity. Once these improvements are done, the life of the storm sewer
system will be extended for many years.
AGENDA ITEM # 9A
OCTOBER 12, 2009
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