Item 4BAGENDA ITEM # 4B
OCTOBER 26, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Orthophosphate
Bid No. 0809-02
SUBMITTED BY: Donna Kaluzniak, Utility Direct~~
DATE: October 13, 2009
BACKGROUND: On November 8, 2008, bids were opened for the City annual contract for
Orthophosphate for the water treatment system. The low bidder with the product meeting all
specifications was Carus Phosphates, Inc. This firm successfully met all bid requirements.
Carus Phosphates, Inc. has been providing orthophosphate to the City for several years. The cost of
the product is reasonable and deliveries are timely.
The City has contacted Carus Phosphates, Inc. regarding an extension of their current contract for one
year at the current rates and they have agreed. As per Bid No. 0809-02: "The City reserves the right to
renew the contract for four additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Water Treatment fund under account no. 400-5502-533-5200
in the amount of $8,000.
RECOMMENDATION: Extend the contract for Orthophosphate for one additional year to Carus
Phosphates, Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Carus Phosphates, Inc.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4B
OCTOBER 26, 2009
CITY OFATLANTIC $T~ACII
DEPARTMENT OF PUBLtC WORKS
1200 SANDPIPER LANG
ATLANTIC BEACH, Fi.oR1DA 32233-4318
TBLEPHONB: (944) 247-5834
FAX: (904) Z49-5843
SUNCOM: 852-5834
www coab.us
October 13, 2004
Mr. Craig Principi
Carus~Phosphates
RE: Extension of Bid No. 0809-02
IJear Mr. Principi:
As you are aware, the annual contract with the City of Atlantic Beach for Orthophosphate
expires November 10, 2~9. We would like to extend the contract for another year at the
current prices, if this is acceptable to your company.
If acceptable, please sign below and return by fax to me October 15, 2009 so 1 can
prepare a staff report far the City Commission.
We look forward to recommending that we continue our contract with your company.
/ Sin~cere~ly,/
7~~Y
Donna Kaluzniak
Utility Director
CARUS PHOSPHATES, INC. AGREES TO EXTEND THE CONTRACT FOR
ORTHOPHOSPHATE WITH THE CITY OF ATLANTIC BEACH AT TAE
PRICES SUBMITTED IN BID NO.08t19-OZ FOR AN ADDITIONAL YEAR
EFFECTIVE NOVEMBER 11, 2009.
P ~ low) a~
Date