Item 4DAGENDA TTEM # 4D
OCTOBER 26, 2009
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Engineering for Ocean Blvd. Water Main
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: October 16, 2009
BACKGROUND: The water main on Ocean Blvd. from 10th Street to 14th Street is in need of
replacement. The water main is a very old cast iron main in poor condition, resulting in water
quality complaints.
Staff requested a proposal from the City's annual contract engineer, Bowen Civil Engineering, to
design the water main replacement. Because of the water quality issues, staff has requested afast-
track schedule for the work.
The cost for survey and design of the water main replacement is $24,721.61.
BUDGET: A total of $84,000 is budgeted for the project under account number 400-5504-
533-63-00.
RECOMMENDATION: Authorize Bowen Civil Engineering to complete the design for
replacement of the Ocean Blvd. Water Main from 10th Street to 14th Street under the City's
annual contract, in the amount of $24,721.61.
ATTACHMENTS: Proposal from Bowen Civil Engineering dated October 16, 2009
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4D
OCTOBER 26, 2009
~Ow~N r!Y!1 ~iVGlN>ERl1NG, INC.
8075 Gate Parkway West, Suite 204
Jacksonville, Florida 32216
Telephone: (904) 737-0090, Fax. (904) 737-0040
E-mail: cbeng~boweneng.com
October 16, 2009
Donna Kaluzniak, CEP
Utility Director
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233-4318
RE: Ocean Boulevard Water Main Replat~ment -Civil Engineering Fees
Dear Ms. Kaluzniak:
Bowen Civii Engineering, Inc. (BCE) is pleased to submit a proposal to the City of
Atlantic Beach to provide professional services to design and permit the water main
along Ocean Avenue between Tenth and Fourteenth Streets. The following
summarizes our efforts to complete professional services for this project:
Basic Services -Design:
• Collect and review information from the City such as plans, data, and reports to
become familiar with the conditions on the project site.
• Meet with utility representatives to discuss field conditions and any unique features
which will affect the project.
• Retain a Professional Surveyor to furnish a complete topographic survey of the right
of way including 50 feet both ways at intersections and WA exploration (assume 6
soft digs).
• Based on information gathered, draw up a preliminary layout of the new water main
depicting location, burial depth, and major points of connection and conflicts.
• Design the replacement of approximately 1,400 LF of water main and service
connections. Coordinate all design with utilities which have infrastructure present
which is in conflict with the proposed design.
• Attend progress meetings to maintain coordination of the design effort.
• Make site visits as required to verify field conditions which may affect the project.
• Provide a traffic control plan consisting of FDOT standard index drawings to be
implemented during construction.
Design Reviews and Miscellaneous Tasks:
• Submit plans for review at the 60% and 100% design phases.
Perform quantities take-offs and furnish an opinion of probable cost.
• Prepare a specification book.
• Assist the City with the bidding process.
• Furnish clarification on RFI's during construction.
Roadway & Drainage Environmental Permitting Land Development
AGENDA ITEM # 4D
OCTOBER 26, 2009
Ms. Kaluzniak
October 16, 2009
Page 2
Final Deliverables:
• 4 sets of Contract Specifications
• 6 sets of 11" x 17" Drawings
Fees:
Our fee for providing these services will be as follows:
BCE Fees $16,121.61
Estimated Expenses $385.50
Survey $6,500.00
6 Soft Digs @ $350 ea. $2,100.00
Total $24,721.61
This proposal does not include professional services
augmentation or upgrade of ADA accessibility issues, utility
other utilities not specifically called out in this document,
improvements, or the preparation of as-built drawings.
for FDEP Permitting,
studies, modification to
roadway or drainage
We are looking forward to working with the City of Atlantic Beach on this project. We
can proceed with this effort upon written authorization from you. Thank you.
S
Daniel B. Lahey, PE
Senior Project Mana
s:w~~we - continues s~~ - 2oosiocean sroa water ~~ Rep~ecemenflProposenoce~, sn~d vvne F«.aoo
AGENDA ITEM # 4D
OCTOBER 26, 2009
CONTRACT FEE SUMMARY FOR ENGINEERING DIVl510N
CITY OF ATLANTIC BEACH. FLORIDA
a3
1. PROJECT 2. PROPOSAL NUMBER
Ocean Blvd. Water Main Replacement
3. CONSULTANT 4. DATE OF PROPOSAL
Bowen Civil Engineering, Inc. 10N6/2009
., _ ~ _.... ~~ 7YK0 .
- x t . ~. TS
3 ,
5. DIREC LABOR HOURLY ESTIMATED ESTIMATED TOTAL
RATE HOURS COST
Principal $53.00 0 $ -
ProjectManager $47.43 22 $ 1,043.46
Project Engineer $42.46 38 $ 1,528.56
Designer $30.74 34 $ 1,045.16
CADD Technician $25.55 80 $ 2,044.00
Clerical $15.26 4 $ 61.04
TO AL DIR CT LABOR $ 5, 22.22
6. OVERHEAD (COMBINE FRINQE BENEFIT AND ADMINISTRATIVE) $ 8,583.33
OVERHEAD RATE -150% X TOTAL DIRECT LABOR
7. SUBTOTAL -LABOR + OVERHEAD (ITEMS 5 & 6) 14,305.55
8. PROFIT -LABOR RELATED COSTS (ITEM 7) X 10%
S 1,430.56
r ; ~ ~,, ~ ~;'; ~ ~A~T THt~EE O~~ER~CQ~ST$ ~
r ~ ~,~
~;~ ,~~ ~.., x `` t' ~~ x ; mss' .1 -
9. MISCELLANEOUS DIRECT COSTS
BLUELINES - 24"x36" 50.00
PAPER COPIES $282.50
SHIPPING 535.00
MISCELLANEOUS DIRECT COSTS SUBTOTAL $ 287.50
10. SUBCONTRACTS • LUMP SUM
SoR-0igs 52,100.00
Architectural 50.00
Survey 58,500.00
Geotechnical 50.00
ElectrlcallLighting 50.00
Environmental 50.00
SUB-CONTRACT SUBTOTAL Planning/Lendscapingllrrigation 50.00
OTAL LUMP SU M UNT l 8,8,8,9 &f0) 24,83 .Bf
11. TRAVEL PENSES
TRAVEL 688.00
OTHER (SAECIFY)
SUBTOTAL REIMBURSABLE i 88.00
~~ ~ M QART FOUR SUMMARY ' , ,~ ;
70TAL AMOUNT OF CONTRACT (LUMP SUM PLUS REIMBURSABLE)
ITEM5 5,6,8,8,10,811 5 24,721.61
S:1ProjedsWa - Continuing Seivicas - 200910caan Ava Water Main ReplecemenllProposall(aCE Fee • Ocean Ave WM.xie]SUmmary
AGENDA ITEM # 4D
OCTOBER 26, 2009
BOWEN CIVIL ENGINEERING, INC.
DATE: 10H6/09
CLIENT: City Of AUanUC Beach
PROJECT: Ocean Blvd. Water Main Replacement
Principal Project Mgr ENG Designer CADD TECH. CLERICAL TOTAL
HRS HRS HRS HRS HRS HRS HRS
a. Basic Services -Design
Data Collection 8 Review 0 0 1 2 3 0 6
Coordinate Survey 0 0 1 0 0 0 1
Preliminary Layout 0 1 2 2 4 0 9
Other Utility Coordination 0 0 1 2 0 0 3
Final Layout 0 0 2 1 2 0 5
Connections & Details 0 0 2 4 0 0 6
Maintenance of Traffic 0 0 1 2 0 0 3
Quality Control /Peer Review - 59`0 0 2 0 0 0 0 2
Field Review (2) 0 0 3 3 0 0 6
Meetings Q 4 4 Q 0 0 $
Subtotal Hours 0 7 17 16 9 0 49
b. Design Reviews 8: Misc. Tasks
609'o Submittal 0 1 1 0 3 1 6
100% Submittal 0 t 1 0 3 1 6
Final Submittal 0 1 1 0 3 1 6
Construction Quantities & Cost Estimates 0 0 1 3 0 0 4
Assistance with Bidding 0 1 1 1 0 0 3
RFI Responses Q 2 3 $ 1 0 Q
Subtotal Hours 0 8 8 7 10 3 34
No. Of
c. Project Submittals Sheets
Cover 1 0 0 0 0 2 0 2
General Notes and Legend 1 0 0 0 0 3 0 3
Plan & Profile Sheets 3 0 2 3 3 42 0 50
Details 2 0 1 2 0 8 0 11
MOT Plan 1 0 0 2 0 4 0 6
Erosion Control Notes an d Details 1 0 0 1 0 2 0 3
Specification Package 0 1 3 8 0 1 13
Quality Control 1 Pear Review - 5% Q $ Q 0 Q 0 $
Subtotal Hours 9 0 9 11 11 61 1 93
Total Hours 0 22 36 34 80 4 176
Hourly Rate $53.00 $47.43 $42.46 $30.74 $25.55 $15.28
Total Labor DollaB $0.00 $1,043.46 $1,528.56 $1,045.16 $2,044.00 $61.04 $5,722.22
d. ESTIMATED EXPENSES' Unit $/Unit Quantity Cost
Bluelines 24" x 38" ea. $0.65 0 $0.00
11 X 17 Copies ea. $0.15 750 $112.50
8.5" x 11"Copies ea. $0.10 1500 $150.00
Mileage mi. $0.55 160 $88.00
Postage mo. $5.00 1 $5.00
Courier Service ea. $10.00 3 530.00
$385.50
Total Direct Labor $5,722.22
Overhead 150% $8,583.33
Subtotal -Labor $14,305.55
Profit 10% $1,430.56
Total Labor Dollars: $15,736.11
Expenses $385.50
Tota16CE Amount $16121.81
SUBCONSULTANTS:
Survey $6,500.00
Surveyor (Soft Digs 6 ~ $350 each) $2,100.00
S:tProjectsWB • Contlnuinp Services • 200910cean Ave Water Main ReplacemantWroposalyaCE Fee .Ocean Ava WM.xISISummary
Total Contract Amount + Survey $24 721.61
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