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11-02-71 v COMMISSION MEETING CITY OF ATLANTIC BEACH, FLORIDA NOVEMBER 2, 1971 8 :00 P. M. AGENDA RETIRING COMMISSION 1. Call to Order 2. Invocation 3. Approval - Minutes of October 11, 1971 4. Adjourn NEW COMMISSION 1. Oath of Office 2. Call to Order 3. Resolutions : (a) Recognition of services of Commissioner Longo, Resolution #71-26 (b) Recognition of services of Commissioner Marvin, Resolution #71-27 4. Recognition of visitors 5. Correspondence 6. Bid Opening: (a) City Hall refinish (b) Street Resurfacing 7. Mr. Herb Shelley - Re : Auction License 8. Resolutions : (a) Life Guard service (b) Board of Adjustment (c) Sewer Assessments 9. Committee Report on Bid Awards 10. Water and Sewer service for Hanna Park 11. Chief of Police 12. Public Works Superintendent 13. City Clerk 14. City Manager 15. Commissioners 16. Mayor 17. Adjourn MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON TUESDAY NOVEMBER 2, 1971 AT 8:00 P. M. Present: Wm. S. Howell, Mayor-Commissioner L. W. Minton, Jr R. B. Rosborough, Commissioners and R. C. Vogel, City Manager Oliver C. Ball, City Attorney Adele S. Grage, City Clerk Absent: Arthur Longo Marion Marvin, Commissioners The Meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Minton followed by pledge to the flag. The minutes of the meeting of October 11, 1971 were approved as written upon motion of Mr. Rosborough, second- ed by Mr. Minton and carried. The Minutes of the meeting of October 25, 1971 were approved upon motion of Mr. Minton, seconded by Mr. Rosborough and carried. Mr. Minton moved that this final meeting of this Commission be adjourned, seconded by Mr. Rosborough and carried. The Mayor declared the meeting adjourned. Aft 0, 4i..0. - 41740/i .. . . Willem S. Howell, Mayor-Commissioner Attest: aCig-kee_ Adele S. Grage, City C rk MINUTES OF THE ATLANTIC BEACH CITY COMMISSION WAS HELD AT THE CITY HALL ON TUESDAY, NOVEMBER 2, 1971 AT 8: 10 P.M. In line with provisions of the Charter of the City of Atlantic Beach, Florida the following Commissioners were sworn into office by the City Clerk, Mrs. Adele S. Grage: William S. Howell, Mayor Commissioner Seat #1 Douglas W. Speed, Commissioner Seat #5 above for 2 years, and F. W. Fogg, Commissioner, Seat #2 R. R. Rosborough II, Commissioner, Seat #3 above for 4 years. The above Commissioners having been duly sworn in took their seats at the table with the hold over Commissioner Mr. Minton, whereupon Mayor Howell called the meeting to order. Mr. Minton presented and read in full Resolution 71-26 expressing appreciation to Mr. Longo for his services rendered as Commissioner and moved its adoption, seconded by Mr. Rosborough and carried. Copy of Resolution #71-26 is attached hereto and made a part hereof. Mr. Rosborough presented and read in full Resolution #71-27 expressing appreciation to Mr. Marvin for services rendered interim Commissioner and moved its adoption, seconded by Mr. Minton and carried. Copy of Resolution #71-26 is attached and made a part hereof. Mayor Howell recognized visitors present and called for any business not on the agenda. There was none. A letter was read from the City of Jacksonville, Department of Finance advising their examination of our records from October 1, 1970 through September 30th, 1971 revealed That no additional "Utility Service Tax" is due City of Jackson- ville and expressing appreciation of the courtesy and co- operation extended during the examination. The Utility tax is collected by us on water services outside our City limits and remitted to City of Jacksonville. Bids were opened on "Exterior Covering for City Hall" as follows : Jimmy Kitler Custom Aluminum $2859,58 Weather-Tite $1835.84 Mr. Rosborough moved bids be referred to Committee for study and report to next meeting, seconded by Mr. Minton and carried. Mr. Howell appointed Commissioner Speed and City Manager Vogel as Committee.. Minutes 11/2/71 Page 2 Bids were opened on re-surfacing certain streets as follows : Dickerson, Inc. $4692.00 Houdaille-Duval-Wright Co. $5200.00 Warren Brothers Co $5585.00 It was brought out that incorrect footage was listed on one item of Specifications, and we need to check with bidders to see if they used correct footage. Following discussion Mr. Rosborough moved that bids be referred to Committee for study and recommendation at next meeting, seconded by Mr. and carried. Mayor Howell appointed Commissioner Fogg and City Manager Vogel as Committee. Mr. Herbert Shelley retired Executive Secretary of the Jack- sonville Beach Chamber of Commerce asked consideration of the Commission as to the "Auction House" license. He would like to have an Auction House and is considering two locations in Atlantic Beach. He would have no outside storage and would auction household goods, and that type of second hand articles. Our license specifies $500.00 license fee where the other beach licenses are under $50.00. There was a discussion following which Mr. Howell presented an ordinance in full in writing to set the license fee at $50.00 with provision that "said business and fee to be granted on approval of City Commission" - Mr. Minton moved that rules be waived and said Ordinance amending the license Ordinance #45-58-1 be passed on first reading by title only, seconded by Mr. Rosborough and carried. Public Hearing was set for November 8, 1971. Mr. Howell read Resolution #71-23 granting City of Jackson- ville permission to audit Lifeguard funds if they requested. Mr. Speed moved adoption of said Resolution, seconded by Mr. Rosborough and carried. Copy of said Resolution #71-23 is attached hereto and made a part hereof. Mr. Howell read Resolution #71-24 appointing Board of Adjust- ment for a period of three years as follows: Henry G. Isaacs, Sr Charles T. Tinsley, Jr Louis B. MacDonnell, Jr George Bull, Jr Robert B. Cook Mr. Minton moved passage of said Resolution, seconded by Mr. Fogg and carried. Copy of Resolution #71-24 is attached hereto and made a part hereof. Minutes 11/2/71 Page 3 Mr. Howell read Resolution #71-25 covering water and sewer lines and assessments on "No Name Street" . Following discussion as to location, etc . , Mr. Rosborough moved passage of said Resolution with Public Hearing set for November 22, 1971, seconded by Mr. Minton and carried. Copy of Resolution #71-25 is attached hereto and made a part here- of. Report was received from the Committee on bids for Vibratory Roller. It was recommended that acceptance of the bid of Florida Equipment Company in the amount of $3, 480.70 be accepted. Mr. Speed moved recommendation of the Committee be accepted and award made to Florida Equipment Company for the Vibratory Roller, seconded by Mr. Rosborough and carried. The Committee on bids for water and sewer improvements east of Mayport Road on "No Name Street" Phase #1 and on Atlantic Boulevard Phase #2 recommended that award be made to Univer- sal Environmental Control, Inc. , It was advised the bidder will allow 90 days on Phase #2 to allow for our securing easements on Atlantic Boulevard. Following discussion, Mr. Minton moved acceptance of committee recommendation and award be made to Universal Environmental Control, seconded by Mr. Fogg and carried. Mayor Howell stated he was contacted some weeks ago by Mr. Nord who was water and sewer Director of Jacksonville at which time he was asking if City of Atlantic Beach would be interested in furnishing water and sewer services to Hanna Park. In the meantime Mr. Nord resigned, but he has since been contacted by Mr. Joe Hyatt of City of Jacksonville who was inquiring as to possibility of servicing Hanna Park with sewer and water. Basically we have not gotten into any great detail on it, however he has conferred with Mr. Parks our Engineer, on the matter. Jacksonville would pay for force mains and water mains leading to Hanna Park, but we would be getting into a position that Jacksonville would be pumping some 150, 000 gallons to us particularly on week-ends. We are increasing our plant to a million gallons. Our plant is not designed to take on shock usage; that is on Monday through Friday they would pump say 50, 000 gallons but on week-ends it would jump to some 150, 000 gallons. Further- more he questions if we should commit approximately 15% of our capacity to a facility not in our corporate limits and on which we would only be receiving service charges. We could take the 150, 000 gallons and put to use in our own Municipality and not only collect sewer service charge but we would also be receiving, presuming houses were built, ad valorem taxes, cigarette taxes, utility taxes, etc . , He feels we would be making a serious mistake to take on this project at this time. Minutes 11/2/71 Page 4. However, they have requested we discuss it . Mr. Rosborough commented we have been requested by other firms contemplating building outside City and we have shelved them at present time, and he doesn 't feel we should consider at present time until we know more about what our own needs are going to be. Mr. Minton concurred on this. Mr. Howell agrees but says they are waiting an answer, and thinks Mr. Rosborough's answer is in order if they want to wait for an unspecified length of time. There was further discussion following which Mr. Minton moved that we not take on this added responsibility at this time, seconded by Mr. Rosborough, Mr. Speed would like to leave this hanging as there are some • matters coming up with City of Jacksonville and we would perhaps have a bargaining position. It was stated we are not saying positive "no" but just "not at this time". Following further discussion the question was put and the motion carried. Mr. Howell reported on the Convention of the League of Cities which he, Mr. Vogel and Mr. Ball attended. Mr. Howell advised that Mr. Hilliard was in New Orleans .. attending the Southern Building Code Congress. Mr. Howell welcomed the two new Commissioners to the City Commission and stated we look forward to working with them over the next couple of years. There being no further business the Mayor declared e meeting adjourned. r� L / AL William 47 How- 1, Mayor-Commissioner Attest: (16h=a_ , Adele S. Grage, City Cl k til` CITY OF. . . /llituttic Beack-Timicia RESOLUTION NO. 71-27 WHEREAS, Marion Marvin has served the people of the City of Atlantic Beach, Florida, as Commissioner, Seat No. 5, from July 12, 1971 to November 2, 1971, and as Councilman from April 14, 1953 to August 10, 1954, and from December 3, 1957 to November 10, 1958 and WHEREAS, Commissioner Marvin has diligently, conscient- iously and faithfully performed the duties and obligations of such office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: THAT Commissioner Marvin be commended for the outstand- ing services rendered to the City of Atlantic Beach; and THAT recognition of such service be spread upon the minutes of this body and that a copy of this resolution be presented to Commissioner Marvin as a token of appreciation from the people of the City of Atlantic Beach, Florida. * * * * * * Adopted by the City Commission of the City of Atlantic Beach, Florida, on November 2, 1971. 4 AtC&h- . est: Adele S. Grage r City Clerk (SEAL) CITY OF.. . Itn:g Atttt4k Dd -TkI4 ■ RESOLUTION NO. 71-26 WHEREAS, Arthur J. Longo has served the people of the City of Atlantic Beach, Florida, as Commissioner, Seat No. 2 for four years ending November 2, 1971, and WHEREAS, Commissioner Longo has diligently, conscient- iously and faithfully performed the duties and obligations of such office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: THAT, Commissioner Longo be commended for the outstanding services rendered to the City of Atlantic Beach; and THAT recognition of such service be spread upon the minutes of this body and that a copy of this resolution be presented to Commissioner Longo as a token of appreciation from the people of the City of Atlantic Beach, Florida. Adopted by the City Commission of the City of Atlantic Beach, Florida, on November 2, 1971. Attest: Adele S. Grage City Clerk (SEAL) Niaj o h0T O 'abes0 '9 0I0PV ' ';r( VAT P.X E .aquzanoN :pa im 'tL6T aequtanou to Rep puZ eu4 uo epTsoT,t '4:)ea0 0T4u1314l Jo A4I0 et;4 ;o uoTetTuroop 4T0 sip AC; pe4dopc uov4nloeou ; o I..doc pus anal a sT buToEsio; pine anogs sq; ;mu 7JIJ.dZ3 ASsusH oa I nota RaTD /r- er :40044V "1L6T 'z 2iagwanoN NO NOISbIWWWO3 JC,LI3 RHI AU Qabbwe •;oto; sagmuooti ti© spate epTzol. 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JI as 'a>3od a ami 'MON ZTtTln AT/edoxct text anoge peuoTluaw ee spun; owl 2Qu3 aourinssre eATaoes pinotis atTTnuosx-L ,' A413 eq4 'btaaatIA OUV 'apt1oTa 'tioeeR 3T4ueTFY ;o Alto aq4 ;o ;ohpnq ZL6t�tL6Y 044 TIT passo.zbue amT4 ;o porxod ' Joa 00'00E 'pt 40 gtmowe eqq uT ' 3a)Tr.xes p.zenhattr ;o uoT5Teno.zd et{4 uT 'ePfloTA 'ttoeas oTausT4v ;o AaTO sip L0T42T00Q ATIv 1::4leuT; 44) esodxnd 044 1o4 -.ebpng ZL6t-tL6I 53t uT Vpxxold 't0u4nt 314uel4y JO Rat) 044 o; spun; pa4eTxdozdde set eITTnuos,per Jo AlTO ewe 'svauaui+l £L-tG'ON t OIJfTOS2 i 66 ' d0 Alli . r % RESOLUTION NO. 71-24 WHEREAS, Section 133 of the Charter of the City of Atlantic Beach provides for the appointment of a Board of Adjustment, NOW THEREFORE BE IT RESOLVED that the follow- ing be appointed for a period of three years: Henry G. Isaacs Charles T. Tinsley, Jr. Louis B. Macdonnell, Jr. George Bull, Jr. Robert B. Cook * * * * * Passed by the City Commission on October 25th, 1971. ATTEST : CL-Ae2-62R- Adele S. Grage City Clerk (SEAL) .'r RESOLUTION NO. 71-25 A WHEREAS, the City Commissioners of the City of Atlantic Beach, Florida, sitting in regular session has determined that it is in the best interests of the City that local improvements, consisting of water and sewer service for future use, should be constructed along the street now known as "No Name"street, and, WHEREAS, the local water and sewer improvements shall be financed by special assessment against the improved bordering lands in equitable ratio to be determined, and, WHEREAS, the City Engineer has drawn up plans and specifi- cations for this local improvement and the same are on file in the office of the City Clerk, City Hall, Atlantic Beach, Florida, and, WHEREAS, the City Commission of the City of Atlantic Beach, Florida, sitting as an Equalizing Board in public session shall meet to hear complaints, comments or suggestions and to set and adjust the assessment rates, and, WHEREAS, after adoption, this Resolution shall be published in a local newspaper for a certain period of time; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AS FOLLOWS : 1, Local improvements, consisting of water and sewer service shall be constructed along the street now known as "No Name" street. 2. The local water and sewer improvements shall be financed by special assessment against the improved bordering lands in equitable ratio to be determined. 3 . Plans and specifications for this local improvement, drawn up by the City Engineer shall be on file in the office of the City Clerk, City Hall, Atlantic Beach, Florida. 4. The City Commission of the City of Atlantic Beach, sitting as an Equalization Board in public session shall meet on the 22nd day of November, 1971, to hear complaints, comments or suggestions and to set and adjust the assessment rates. 5. This Resolution, after adoption, shall be published in a ' local newspaper once a week for a period of two weeks. PASSED BY THE CITY COMMISSION ON NOVEMBER 2, 1971. Attest: e__ x(2t7c_ Adele S. Grage, City Clerk