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12-27-71 v CITY OF ATLANTIC BEACH AGENDA DECEMBER 27, 1:71 1110 1. Call to order 2 . Invocation 3. Approval of Minutes of the regular meeting on December 13, 1971 and of Special Meeting, December 18, 1971. 4. Recognition of visitors 5. Correspondence 6. Alley Closing 7. Consider appointment of Advisory Planning Board • 8. Property acquisition for park 9. Ordinances - Second reading (a) 1972 Budget (b) Sewer; revised rates (c) Zoning Section H 10. Zoning; time extention - Block 26, lots 1 to 11, Royal Palms 11. Committee Reports: (a) Code exemption; Charlotte Reid, 275 Beach Avenue (b) Insurance Award (c) Petroleum Products Award (d) Pension Proposal 12 , Appoint Auditor 13. Community Presbyterian Church 14. Chief of Police 15. Public Works Superintendent 16, City Clerk 17 . City Manager 18. Commissioners WOW 19. Mayor 20. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, DECEMBER 27, 1071 AT 0;00 p.m. ?RLSENT William S. Howell, Mayor-Commissioner R. R. Rosborough L. W. Minton, Jr. D. W. Speed, Conmissioners .AND R. C. Vogel, City Manager Oliver C. Ball, City Attorney Adele S . Grage, City Clerk ABSENT: F. W. Fogg, Commissioner (out of city) The meeting was ca:llnd to order by the Mayor-Commisioner, Mr. Howell. The Invocation was given by Commissioner Minton, followed by the pledge to the flag. Upon motion of Mr. Rosborough seconded by Mr. Minton and carried, the minutes of the meeting of December 13, 1971, were approved as written with the correction of typographical error on page 3, paragraph 4, the date of Public Hearing to be December 27, 1971. Upon motion of Mr. Rosborough, seconded by Mr. Minton and carried, the minutes of the meeting of December 18, 1971, were approved as written. mayor. Howell recognized visitors present and called for any business from the floor, not on the agenda. Mr. Robert Cook, Manager of the Sea Turtle Restaurant, requested the closing of the 10 feet alley running north and south between Lots 4 through 8 and 3 and 9, Block 36, from Atlantic Boulevard to Ahern Street and the 10 feet alley, running east and west between Lots 1, 2, and 3 Block 36 and Lots 9, 10, 11, Block 36, from Ocean Boulevard to Beach Avenue. He advised they are planning to build a nine story motel at this location and own all the property abut.t .ng these alleys that they have requested closed. Mr. Cook presented plats of property and also an archi- tect' s drawing of the proposed motel which will adjoin the present restaurant building on the north. There was discussion in which it was brought out that people have been driving on private property and not the north-south alley as it has palms and telephone poles on it and no room to drive. Beach Avenue just goes to First Street on the south from there to Atlantic 1 Boulevard it is a 10 feet alley. Following further discussion 1010 t MINUTES -- December 27, 1971 Page 2 Mr. Rosborough moved the attorney be instructed to draw up a resolution to be considered at the next meeting to close the alleys as requested, seconded by Mr. Speed and carried. All terms on the old Planning Board have expired. Mr. Howell advised he has tried to contact Mr. Marvin Hill who is with Jacksonville Planning Board to find criteria for appointing someone to such a board. Mr. Hill has been quite busy and he has not been able to get in touch with him. Mr. Rosborough moved the matter be referred to committee, to report back to the next meeting, seconded by Mr. Minton and carried. Mr. Rosborough was named to head committee. Mr. Rosborough reported for the committee on acquiring certain Saltair lots for park purposes. He recommended and moved that Pesolut?.on 471-33 be passed to negotiate with Mr. C. T. Boyd, Trustee :or the 33 lots :which they own in that area at the appraised value by Alvin Register, to be applied as tax credit to Saltair Holding Company on Saltair lots only and that letters be written to other property owners advising what has been done and try to acquire them at their appraised value, otherwise pro- ceed with other efforts to acquire, seconded by Mr. Speed. Mr. Howell advised that less than $2, 000.00 will be applied against 1971 taxer and whatever amount the 1972 taxes are will be credited against the appraised value of the 38 lots which is approx. atel.y $7,250.00. The c.uest ion. was put and motion was carried. A copy of Resolution #71-33 is attached hereto and made a part hereof. Ordix_:Inc #20-71-23 covering the 1972 Budget was presented by Mayor Howell and read, following which Mr. Howell declared the meeting in session for Public Hearing. Notice of Public Hearing was posted in lino with Charter requirements. Miss Charlotte Reid inquired if there could be $1, 500.00 allotted for crossing guards on Mayport Road. Mr. Howell advised we have an emer- gency fund, but our problem has been getting someone to do the job. It wes brought out that we can't have one at every school bus stop--but at perhaps two locations to be decided on--if the school board will change to two stops. We trail buses with patrol cars every day as cannot have someone at each of their r ese:nt sto_Ds. AS no one else appeared either for or against the ordinance, Mayor Howell declared the Public Hearing closed. Mr. Speed moved Ordinance #20-71-23 be passed on second and final reading, seconded by Mr. Rosborough and carried. Mr. Rosborough suggested the City Manager and Chief of Police investigate and see if we can get some competent and reliable persons o act as crossing guards on Mayport Road. Mr. Vogel stated we can establish 2 crossings to coincide with school bus stops and call on parents to cooperate. 4 MINUTES -- December 27, 1971 Page 3 Ordinance #80-71-10 to ammend Ordinance #80-71-9 covering sewer service charges was presented and read in full by Mayor Howell. The meeting was then declared in session for Public Hearing. Notice of Public Hearing was posted in line with Charter require- ments. Mr. W. R. Covey appeared on behalf of Selva Marina Country Club as he understands we will increase their rates from around $24.00 to an estimated $400.00. He does not feel they should be put in the same class as restaurants, filling stations, etc. He stated the present rate is too low, but also stated a majority of water used is on the landscaping. He believes if put in this class there will be no alternative but to drill a well for outside use. Mr. Howell advised that in the near future it may be mandatory to tie all sewer charges into water usage due to good drinking water becoming short. We have to do this to encourage people to drill shallow wells for yard use and conserve good water. Artesian wells are not permitted. He would like to see the Country Club use lagoon water for ground usage and save good water for drinking. There was further discussion following which Mayor Howell closed the Public Hearing. Mr. Speed moved passage of said Ordinance on second and final reading, seconded by Mr. Minton and carried. Ordinance #90-71-52 covering rezoning of Block 84, Section H, was presented for second and final reading. Mayor Howell read the Ordinance in full then declared the meeting in session for Public Hearing on said Ordinance. Notice of Public Hearing was posted in line with Charter rectuirements. As no one appeared either for or against the Ordinance, the Mayor declared the Public Hearing closed. Mr. Rosborough moved Ordinance #90-71-52 be passed on second and final reading, seconded by Mr. Minton. Mr. Speed spoke against the Ordinance advising he has studied the Minutes for two years and he has noticed an extensive rezoning in Atlantic Beach. There is an existing trailer park that, if you examine it, is not attractive. They have, in his opinion, the ultimate in inhumane housing which is duplex trailers. He compared same to a trailer park in Wonderwood which is very attractive. He feels the past rezoning has downgraded property and for other reasons listed he was opposed to this rezoning. Mr. Rosborough advised the rezoning that was done was for very definite reasons such as apartments adjoining the Vienna Schnitzel Haus, and allowing Residential C in rear and adjoining Pic-N-Save. 4 MINUTES -- December 27 , 1971 Page 4 He does not agree with Mre Speed. Mre Howell advised, we have a request from a property owner of Lots 3, 4, 5, & 6 of Block 84, Section H, to rezone and a letter from owners of Lots 1 & 2 of the same block that they did not object. They have lived in trailers on these two lots for years. Mro Minton stated he would like to hear from Mr. Bufkin who was present. Mr. Bufkin who requested the rezoning and owns the Singleton Trailer Park advised he has owned the property for about 3 1/2 years and had put several thousand dollars into it to improve it. He advised that the Navy keeps him full by sending referrals to him. Mr. Minton advised he would like to see the beach stay the same but realizes it has to grow and we have to provide for growth in the right way. There was further discussion following which the question was called. The vote was Aye; Minton, Rosborough, Howell Nay Speed Absent; Fogg Mr. Howell declared motion carried and said Ordinance passed.. Mr. R. W. Howard appeared relative to his request for an extension of time on the rezoning of Lots 1-10, Block 26, Royal Palms. This is property directly in back of Pic-N-Save.. Applications for permits to build duplexes have been filed but they would like to change to four-apartment buildings and have the time extended another 6 months.. They would like to sell to Pic- N-Save Lots 1 & 2 so they could have better entrance for loading and unloading. There was discussion following which Mr. Minton moved it be referred to committee and report back to next meeting, seconded by Mr. Rosborough and carried. Mra Howell appointed Mr. Speed to head committee. Mr. Minton reported for the committee on Miss Charlotte Reid' s request to re-build her garage apartment with same lot coverage as the one torn down. He moved the matter be held in committee and that they get with the City Attorney to work out details, seconded by Mr. Rosborough and carried. Mro Rosborough reported on insurance bid and advised that he y thinks it is from a fine company and they have given us good service in the past.. He therefore recommended and moved that the bid be awarded to the McNeil Insurance Company, seconded by Mr. Minton and carried. • • MINUTES -- December 27 , 1971 Page 5 Ir. Speed reported for the committee on petroleum bids. He has found the maintenance reports at the city garage shows lead free gas to be best for our vehicles. He, therefore, recommended and moved the bid for gas and oil be awarded to American Oil Company, seconded by Mr. Rosborough and carried. He also recommended and moved that the diesel and fuel oil bid be awarded to McCall Service Inc. , seconded by Mr. Minton and carried. Mr. Speed presented a very comprehensive pension and insurance plan for City employees to be funded by the City. Mr. Jessie Sledge of Guif Life Insurance Company was present to answer questions relative to the plan which he had prepared at Mr. Speed' s request. There was a lengthy discussion covering different facets of the plan. Mr. Rosborough stated, regardless of work done on this plan that in all due respect to other insurance companies who have presented us with plans which have been considered, we should give them the opportunity to present their proposals. He thinks it is worthwhile but doesn' t think we should act tonight. Mr. Howell suggested we hold over until a full Commission is present. Mr. Speed then moved that the Commission ask for competitive bids, the bids to be received January 24, 1972, seconded by Mr. Rosborough and carried. The appointing of an auditor was considered next. Mr. Rosborough moved that we continue with Meek & McLeod, but there was no second to the motion. Mr. Speed then moved the firm of Tyson, Evans & Summers be appointed as auditors for the city, seconded by Mr. Minton and the vote was Aye; Speed, Minton, Howell Nay; Rosborough Absent; Fogg Mayor Howell declared the motion carried. Mrs. Grage presented a letter from the Community Presbyterian Church requesting that Saltair Lots 734, 745 and a porticn of 744 be exempted on the 1971 tax roll, as the Church bought the lots in late 1969 but the county failed to get them changed on the sub- sequent tax rolls. They are part of the Church grounds. Mr. Minton moved the 1971 Roll be corrected to exempt said Lots as requested, seconded by Mr. Rosborough and carried. MINUTES -- December 27, 1971 Page 6 Chief Stucki presented two Resolutjons authorizing applications for Federal Grants for years 1970 & 1971 Communications Project to assist local governments in improvement of criminal justice and will be 100% federally funded. Following discussion, Mr. Minton moved for passage of Resolution #71-34 for year 1970 and for applications to be signed by the Mayor and attested by the City Clerk, seoonded by Mr. Speed and carried. Copy of said Resolution is attached hereto and made a part hereof Mr. Minton then moved passage of Resolution #71-35 for year 1971 and for application to be signed by the Mayor and attested by the City Clerk, seconded by Mr. Speed and carried. Copy of said Resolution is attached hereto and made a part hereof. Mr. Howell advised we need to pass a Resolution of our intent to carry out the provisions of Chapter 71-218 Florida Statutes and to set up scledule of procedures. Mr. Rosborough moved passage of Resolution #71-36 stating our intent to carry out the provisions of Chapters 71-218 Florida Statutes and to follow schedule of procedures as stipulated thereunder, seconded by Mr. Speed and carried. Copy of Resclution #71-36 is attached hereto and made a part hereof. There being no further business, the Mayor decl. .-d the meeting adjourned. 40,/ ,1-'r!; Wi ii * S Howell Mayor-Commissioner ATTEST ,S Adele S. Grage City Clerk f 1 RESOLUTION # 71-34 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, herein called the "Applicant" , after thorough consider- ation of the problem and available data, has hereby determined that the project described below is in the best interests of the general public: This Fiscal Year 1970 Communications Project is a continuation of Region III ' s Communications Network program. It calls for the acquisition of equipment and engineering surveys. Procure- ment of all equipment will be effectedin accordance with the terms specified in the grant application and, pursuant to the application, will be targeted toward implementing a compatible Regional communicat._ons systeru. In_ that interest, the City of Jacksonville will serve as the agent for the procurement of equipment; however, title to property so procured will rest with the Applicant upon completion of acceptance checks by the already established Communications Task Force. Funds received in connection with this project will be deposited in the Region III Communications Account, City of Jacksonville Account #592-76619. WHEREAS, under the terms of Public Law 90-351, the United States of America has authorized the Law Enforcement Assistance Administration through the Florida Governor' s Council on Criminal Justice, to make Federal Grants to assist local governments in the improvement of criminal justice; and WHEREAS, the Applicant has examined and duly considered such Act and. the Applicant considers it to be in the public interest and to its benefit to file an application under said Act and to authorize other action in connection therewith, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, IN OPEN MEETING ASSEMBLED IN THE CITY OF ATLANTIC BEACH, FLORIDA, THIS 27th DAY OF DECEMBER, 1971, AS FOLLOWS: 1. That the project generally described above is in the best interests of the Applicant and the general publico 2. That William. S. Howell be hereby authorized to file in behalf of the Applicant an application in the form pre- scribed by the Florida Governor' s Council on Criminal Justice in conformity of said Act, for a grant to be made to the Applicant to assist in defraying the cost of the project generally described above. • ./ Page 2 1ti 3. That if such grant be made, the Applicant shall jrc vic=.._ n.e!cessary arrangeronts to provide such such funds and/or in-kind contributions in addition to the grant as I"ay be required by the Act to defray the cost of the project generally described above., 4e That said William S. Howell is hereby authorized to furnish such information and take such other action as may be necessary to enable the Applicant to qualify for said grant. 5. That the Official designated in the preceding paragraph is hereby designated as the authorized representative of the Applicant for the purpose of furnishing to the Florida Governor' s Council on Criminal Justic such information, data and documents pertaining to the application for said grant as may be required and otherwise to act as the authorized representative of the Applicant in connection with this application. 6. That certified copies of this resolution be included as part of the application for said grant to be submitted to the Florida Governor' s Council on Criminal Justice. 7 , That if such grant be made, the Applicant or Official designated in paragraph 4 above shall maintain such records necessary and furnish such information, data, and documents as required by the Florida Governor' s Council on Criminal Justice to support the implementation of the project generally described above. Se That this resolution shall take effect immediately upon its adoption, DONE AND ORDERED in open meeting. 13 /� William S. Ho•:ie11, P.iayor Commission member L. W. Minton, Jr. offered the foregoing resolution and moved its adoption, which was seconded by Commission member D. W. Speed. Upon roll call, the vote was: Ayes: Commissioners Minton, Speed, Rosborough, Howell Nays: None Absent: F. W. Fogg, Commissioner Attest: (SEAL) Adele S. Grage, City Clerk A RESOLUTION #71-35 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, herein called the Applicant", after thorough consider- ation of the problem and available data, has hereby determined that the project described below is in the best interests of the general public: This Fiscal Year 1971 Communications Project is a continuation of Region III 's Communications Network program. It calls for i the acquisition of equipment and engineering surveys. Procure- ment of all equipment will be effected in accordance with the terms specified in the grant application and, pursuant to the application, will be targeted toward implementing a compatible aegional communications system. In that interest, the City of Jacks:_nville will serve as the agent for the procurement of equipment; however, title to property so procured will rest with the Applicant upon completion of acceptance checks by the already established Communications Task Force. Funds received in connection with this project will be deposited in the Region III Communications Account, City of Jacksonville Account #892-76619. WHEREAS, under the terms of Public Law 90-351, the United States of America has authorized the Law Enforcement Assistance Administration, through the Florida Governor' s Council on Criminal Justice, to make Federal Grants to assist local governments in the improvement of criminal justice; and WHEREAS, the Applicant has examined and duly considered such Act and the Applicant considers it to be in the public interest and to its benefit to file an application under said Act and to authorize other action in connection therewith, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, IN OPEN MEETING ASSEMBLED IN THE CITY OF ATLANTIC BEACH„ FLORIDA, THIS 27th DAY OF DECEMBER, 1971, AS FOLLOWS: 1. That the project generally described above is in the best interests of the Applicant and the general public. 2. That William S. Howell be hereby authorized to file in behalf of the Applicant an application in the form pre- scribed by the Florida Governor' s Council on Criminal Justice in conformity of said Act, for a grant to be made to the Applicant to assist in defraying the cost of the project generally described above. • 4 Page 2 3 . That if such grant be made, the Applicant shall yjr .vice r r a} :� --Icessry arrang.�r nts to prcvit2- . such funds and/or in-kind contributions in addition to the grant as may be required by the Act to defray the cost of the project generally described above. 4. That said William S. Howell is hereby authorized to furnish such information and take such other action as may be necessary to enable the Applicant to qualify for said grant. 5. That the Official designated in the preceding paragraph is hereby designated as the authorized representative of the Applicant for the purpose of furnishing to the Florida Governor' s Council on Criminal Justic such information, data and documents pertaining to the application for said grant as may be required and otherwise to act as the authorized representative of the Applicant in connection with this application. 6. That certified copies of this resolution be included as part of the application for said grant to be submitted to the Florida Governor' s Council on Criminal Justice. 7 . That if such grant be made, the Applicant or Official designated in paragraph 4 above shall maintain such records necessary and furnish such information, data, and docu�.:tints as required by the Florida Governor' s Council on Criminal Justice to support the implementation of the project generally described above. Se That this resolution shall take effect immediately upon its adoption. DONE AND ORDERED in open meeting, William. S. Ho;7el1, Pia or Commission member L. W. Minton, Jr. offered the foregoing resolution and moved its adoption, which was seconded by Commission meMber D o W. Speedo Upon roll call, the vote was: Ayes: Commissioners Minton, Speed, Rosborough, Howell Nays: None Absent: F. W. Fogg, Commissioner Attest: (SEAL) Adele S. Grage, City Clerk RESOLUTION 71-36 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that In recognizance of Chapter 71-218 Florida Statutes, all municipalities with annual budgets in excess of $50, 000. 00 shall have a post audit of accounts and financial records. AND THAT The City Manager and the City Clerk and Auditor are hereby admonished to be familiar with the law andimpler::.ent the necessary bookkeeping processes that are required to comply. * * * * * * * * * Passed by the City Commission on December 27, 1971 . ATTEST: Lam- // ,- Ae1116161W / Adele S. Grage, City Clerk (SEAL)