Item 8CAGE23DA ITEM # 8C
JANUARY 11, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Ocean Blvd. Water Main Replacement
Bid No. 0910-04
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: December 30, 2009
BACKGROUND: An existing old, cast iron water main on Ocean Blvd. between 10~' Street
and 14~` Street is in need of replacement. The old main is severely deteriorated and is creating
water quality problems in the neighborhood.
Bids were advertised and 12 bidders purchased drawings and specifications. Bids were opened
on January 6, 2010, with 10 bidders submitting packages. The bid amounts are shown below.
Contractor Bid Amount
Petticoat-Schmitt Civil Contractors $222,947.00
R&B Contracting, Inc. $219,490.00
AJ Johns, Inc. $199,251.00
J. B. Coxwell Contracting $194,417.00
Jacksonville 18 Construction $194,162.61
TG Utility Company, Inc. $187,827.07
Miranda Contracting $182,076.25
United Brothers Development $171,057.04
John Woody, Ina $169,859.70
TB Landmark Construction $116,003.07
The lowest responsive bid was from TB Landmark Construction, Inc. A clerical error was noted
in the bid form, which when corrected brought the bid amount of $114,189.43. Several other
bidders had mathematical or administrative errors as noted on the bid analysis, which did not
affect the ranking of the bidders.
BUDGET: This project will be funded with DEP State Revolving Fund monies under the
American Recovery and Reinvestment Act (ARRA). The loan agreement, including up to
$251,000 for the Ocean Blvd. Water Main replacement was previously approved by the City
Commission and has been executed. Approximately $55,000 will be transferred from the Sewer
Fund TMDL Project to fund this project. The remaining budget for the TMDL project and loan
proceeds will need to be adjusted up or down at a later date, when better information is obtained
regarding that project's bid price.
AGENDA ITEM # 8C
JANUARY 11, 2010
RECOMMENDATION: Award the contract for the Ocean Blvd. Water Main Replacement
project to TB Landmark Construction, Inc. in the amount of $114,189.43 and authorize the City
Manager to sign the agreement, subject to DEP review and approval of the bid documents.
ATTACHMENTS: 1. Bid tabulation form
2. Letter of recommendation and Bid Analysis from Bowen Civil
Engineering, Inc.
REVIEWED BY CITY MANAGER:
AGENDA TI'EM # 8C
JANUARY 11, 2010
BOVYEN CIYIL ENGINEERING, INC.
8075 Gate Parkway W, Suite 204
Jacksonville, Florida 32216
Telephone: 904-737-0090
Fax: 904-737-0040
E-mail: cbeng~boweneng.com
January 7, 2010
Donna }Caluzniak, CEP
Utility Director
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233-4318
RE: Bid Evaluation and Letter of Recommendation
Ocean Blvd. Water Main Replacement -City Bid No. 0910-04
Dear Ms. f(alu2niak:
Bowen Civil Engineering, Inc. (BCE) completed the evaluation of the ten bids submitted on the subject
project. The ten bidders are listed in the order of the pricing as announced at the bid opening:
Petticoat-Schmitt Civil Contractors $222,947.00
R8~6 Contracting, Inc. $219,490.00
AJ Johns, Inc. $199,251.00
J. B. Coxwell Gontracting $194,417.00
Jacksonville 18 Construction $194,162.61
TG Utility Company, Inc. $187,827.07
Miranda Contracting $182,076.25
United Brothers Devebpment $171,057.04
John Woody, Inc. $169,859.70
TB Landmark Construction $115,003.07
The apparent low bidder is TB Landmark Construction. Upon review of the bid form, minor clerical errors
were discovered which, when corrected bring the bid amount to $114,189.43. This does not change the
ranking of the bidders. Both Section 00200 -Instructions to Bidders and Section 00300 -Bid Form
deferred the requirements to be submitted by the contractor with tl~e Bid and included: Three copies of the
Bid; Bid Security; Subcontractor List; W-9 Tax Payer ID; Public Entities Crime Statement; Drug Free
Workplace Certification; Buy American Certification; Documentation of Affirmative Steps for MBE;
Documentation of receipt of any addenda; Original Insurance Certificates; References; Proof of
Experience; Finances[ Statements; Occupational License; Documents Requirements Checklist; and copy
of Contractor's License. All required subrn'mals and attachments as required by the bid documents were
provided and are in order.
Based on recent research and dialog with the contractor's references, SCE finds TB Landmark
Construction t0 be a reputable and competent contractor, well suited to perform the work. The contractor
has been in the utility infrastructure business in Northeast Florida and Florida for many years. Based on
the review of the bid package, there is no apparent nor compelling reason to not award the contract to T8
Landmark Construction as the lowest most responsive bidder.
If you have any questions, please call meat (904) 737-0090.
Sin
aniel B. Lahey, P.E.
Roadway Drainage • Utilities Land Development
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JANUARY 11, 2010
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JANUARY 11, 2010
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JANUARY 11, 2010
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