Item 4BAGENDA ITEM # 4B
FEBRUARY 8, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Asphalt Repairs for the Public Works/Utilities Department
SUBMITTED BY: Rick Carper, P.E.
Director of Public Works
DATE: January 29, 2010
BACKGROUND: The City's annual contract for small asphalt paving repairs
with Tom's Asphalt Repairs, Inc. expires on February 28, 2010. Mr. Stan
Miller, President and Owner of Tom's Asphalt Repairs, Inc., has agreed to
extend the contract for another year at the current prices. Since the
original contract was let in February 2008, the FDOT Bituminous Materials
Price Index for Asphalt Concrete has risen 35% (from $1.4939 /gallon to
$2.0139 per gallon). The Bureau of Labor Statistics Producer Price Index
for Material and Supply Inputs to Highway and Street Construction has
risen from 205.9 to 209.4 (Dec. 09 -most recent month available).
The City has the option of extending the current contract for two (2) one (1) year
periods. This proposed extension is the second and final extension.
RECOMMENDATION: Extend the contract for one year at the current prices.
ATTACHMENTS: Letter signed by Stan Miller, President -Owner of Tom's
Asphalt Repairs, Inc. agreeing to the extension.
BUDGET: Fiscal Year 09/10 Budget:
470-0000-538.34-00 $20, 000.00
400-5504-533.34-00 $ 9, 000.00
410-5506-535.34-00 6 000.00
Total $35,000.00
REVIEWED BY CITY MANA
February 9"' 2009 Regular Meeting
Jan 28 10 03:c5p
AC'sENDA ITEM # 4B
FEBRUARY 8, 2010
L'TrX OFATLANTiC BF.A.CH
DEPAIrPMFNT OF PUBLIC WQRICS
1200 SANDPIPAt LANE
ATLATI7TC BEACH. FLORIDA 32233.4318
TBI.EPHONE; (904} ?~47-5834
FAX: (904) 7A7-5643
SUNCOM: 852-5834
www.ooebus
Jangsa~y 26, 2010
$taII Miller
.PreSldeilt
Tom's Asphalt Repairs, Inc.
7135 Beach Blvd
Jacksonville, Florida 32216
Dear Mr. Miller.
As you are aware, the oontraca with the city of Atlantic Beach for asphalt xepanB expires on
February 28, 2010. We would Ike to extend the coatmct far another year ax the current prices, if
dais is acceptable to your may. If acceptable, Please sign below and return m acne before
February 4, 2010, so I can pnpanc a staff rcpart far the City Caao~mission to accept the exbeaa.4ion
'We Zook forward to rt~mraeuding that we continue our ooh with your cono-.
~~--
Phil Nodine
Streets and Maintenance
Di~nis~ion Director
TOM'S ASPSALT REPAIIL4, INC. AGREES TO EXTEND T>HE CONTRACT FOiR
ONE YEAR FOR TiHE SAlt+.tE PRICE.
nay ~1-=~$~.1~