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Item 8CAGENDA ITEM # 8C FEBRUARY 8, 2010 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: National Marathon to Fight Breast Cancer -February 21, 2010 SUBMITTED BY: Jim Hanson, City Mana DATE: January 20, 2010 BACKGROUND: The Marathon. to Fight Breast Cancer is scheduled for Sunday, February 21, 2010. This staff report is to provide information about the upcoming event. This will be the third annual marathon held in Jacksonville and the beaches to raise money to fight breast cancer. Presentations were made by Donna Deegan and others in the last two years to the Atlantic Beach City Commission. The last two events have gone very smoothly with an impressive level of community support shown, particularly in Atlantic Beach. There has been relatively little inconvenience to the public. This is largely because of the advanced publicity done by event organizers. The race course will be the same this year. For detailed course information, see the attached "Event Summary" from the marathon organizers. One change this year will be that the race will have five-person marathon relay teams. Race organizers will provide transportation for relay team members at two of the five relay points in Atlantic Beach. Event staff has indicated that the number of entrants signing up for the events this year is up from previous years with an estimated 8,500 to 10,000 total participants. Most of those will run the half marathon course which does not go through Atlantic Beach.. However, they estimate that 2,500 runners will sign up for the marathon and approximately 500 participants will sign up for the relay teams which will run the full marathon. course. Staff from our Police Department have already met with marathon organizers and representatives from the other beach cities and are planning for the event. It is expected that at least one representative of the marathon organization will be in attendance at the City Commission meeting on February 8`~' to answer any questions that the Commission may have BUDGET: There is no cost to the City for the event. Police overtime costs will be reimbursed by the event organizers. RECOMMENDATION: No action required. This report for information only. ATTACHMENT: (1) Event Summary AGENDA ITEM # 8C FEBRUARY 8, 2010 z~,z y, DO NA T F ~~4rern~ccer ..„,MAYOCtINIC ,~~..^ ~ ....... EVENT SUMMARY This is a working document subject to change Scope of the event Course Information: The race will begin at 7:30 a.m. on Sunday, February 21, 2010 near the Mayor Clinic Campus in Jacksonville, Florida. Located near the beach, runners and walkers will enjoy beautiful views of the Intracoastal Waterway and tidal marshland, and meander through the unique beach communities of Jacksonville Beach, Neptune Beach and Atlantic Beach. Weather permitting, a 2.5-mile section will be run on the hard- packed sand of this Florida coastline. The race course will be open a total of 7 hours. Combining the marathon and half marathon we expect to host 8,000 runners. Supporting the Cause: Proceeds from the race will go directly to The Donna Foundation, a charitable organization dedicated to helping women with breast cancer. While a portion of the proceeds will be used by The Donna Foundation for the critical care of breast cancer survivors in need, the foundation has pledged to donate the majority of funds raised to Mayo Clinic for research and its Multidisciplinary Breast Clinic, which specializes in the detection and treatment of breast cancer. Course Logistics • Water Stations: Water stations will be placed on both sides of the streets about every mile. Volunteer leads will manage volunteers at each water stations. These volunteers will be responsible for filling up cups and trash pick up for their station area. • Fuel Stations: Fuel stations will begin after mile 8. Gel packets will be provided to marathon runners. Same as the water stations volunteer leads will manager volunteers at each station providing product and clean-up. • Entertainment Zones: Entertainment zones will be placed every couple of miles. They will consist of live bands, radio broadcasts and other entertainment for both runners and spectators. These zones will be placed in locations with ample space. No music will be played prior to 7:30 a.m. (music will begin later in Atlantic Beach since that is the mid way point for the marathon and not at the start of the race) • Portolets: We will place portolets along the race route for both runners and spectators. The portolets will most likely be dropped the day prior to the race and will be picked up post event. We will follow all necessary sanitation requirements. • Aid Stations ~ EMS Coverage: Jacksonville Fire Rescue and Mayo Clinic will again team up to provide all of the first aid and EMS coverage for the marathon and half marathon. Mayo Clinic will have several first aid booths along the race route to provide assistance with Band-Aids for blisters, pain relief for muscle aches and cramps and other aid needs. Jacksonville Fire Rescue will have bike teams, mere units and other first response vehicles to assist anyone with medical complications along the race route. They will stay in constant communication with the unified command. Along the route we AGENDA ITEM # 8C FEBRUARY 8, 2010 will have race spotters to assist with the runners on the route and spotting any need for assistance. Mayo Clinic will provide all Start and Finish line medical support. They will also stay in constant communication with the unified command and manage support. Security of Route and Crowd Control: The race will be lead by a race lead vehicle along with motorcycle officers to keep route clear. Each intersection will be coned off and will have T-shirt security or a volunteer presence. Major intersections will have officers to assist with the hold and release traffic patterns. This will assist anyone needing to arrive or leave their residence. We will rent cones and other traffic barricades to assist. Trash Collection: Volunteers at each water and fuel station will be responsible for cleaning their areas. We will also supply a crew for the route to assist with the trash collection. Post event we will also send a street sweeper to clear any items missed if necessary. Marathon Relay -NEW this year! • At the start: 5-person Marathon Relay will Start at 7:30 a.m Leg 1 runners start at the same time as marathon and half marathon participants - 7:30 a.m. There is not a separate start for the Relay Teams. Leg 2, 3, 4 and 5 relay runners will be bused to their respective exchange zones. They should report to the relay bus loading area on San Pablo, located less than .5 miles from the start finish area. • Completing Your Leg: When relay runners have completed their leg of the race, they wilt be bused to the Finish Line area. All relay runners returning from the exchanges will be allowed in the Runners Village near the finish line for food, beverages, medals, and celebration. 5-person Marathon Relay Legs • Leg 1: (5 miles) Miles 1 - 5, Leg 1 will take from the start line at the Mayo campus over the Intracoastal waterway into Jacksonville Beach. • Leg 2: (5 miles) Miles 5 - 10, A 2.5 mile stretch of leg 2 will detour onto the beautiful hard- packed sand of this Florida coastline, which is perfect for running. This leg will also run past the Jacksonville Beach Pier, into Neptune Beach and Atlantic Beach Town Center. • Leg 3: (5 miles) Miles 10 -15, Leg 3 will stroll through the distinctive, shaded and well- spirited community of Atlantic Beach. • Leg 4: (5 miles) Miles 15-20, Leg 4 will get it all! This leg will meander through the unique beach communities of Atlantic Beach, Neptune Beach and Jacksonville Beach. • Leg 5: (6.2 miles) Miles 20 - 26.2, Leg 5 will start at the Seawalk Pavilion in Jacksonville Beach and will make their way over the Intracoastal waterway bridge to the Finish Line - Mile 26.2!! Street Closure Jacksonville Close San Pablo from Davis Parkway to JTB Close Eastbound JTB at Hodges [Except for local traffic headed South on San Pablo. All PVB/Jacksonville Beach traffic will be directed to N on Hodges and E on Beach] On JTB West close the San Pablo exit. Jacksonville Beach Continue East on J Turner Butler to end of roadway Make a 270° right turn onto State Road A1A North on A1A (3ro Street S) to 37~ Ave S Easton 36m Ave S to Ocean Drive North on Ocean to 25~ Ave S AGENDA ITEM # 8C FEBRUARY 8, 2010 Weston 25th Ave S to 1St St S North on 1St St S to 22"a Ave S Easton 22~d Ave S to Ocean Drive North on Ocean Drive to 16th Ave S Easton 16th Ave S to beach North on beach to 20th Ave N West -leave beach- on 20~ Ave N Neptune Beach (20 Ave N is Seagate Avenue) North on Strand St to North St Weston North to 1 ~ St North on 1St St to Cherry St West on Cherry to 2"d St North on 2"d St to Orange St Easton Orange to 15t St North on 1~t St. (Ocean Blvd) Atlantic Beach Continue North on Ocean Blvd. to 1 S' Easton 1st to Beach Ave. North on Beach to 7th St Lefton 7th St to Ocean Drive North on Ocean to 10tH St Easton 10tH St to Beach Ave North on Beach to 16tH St West on 16th St to Beach Ave (very short segment) North on Beach to 20tH St. West on 20tH St to Seminole Road North on Seminole to Ocean Forest Dr N West on Ocean Forest Dr N to Ocean Walk Dr. South then East on Ocean Walk Dr to Seminole Road South on Seminole Rd sidewalk to Garden Lane (N end) Weston Garden to 20th St West on 20tH ST to Selva Marina Drive South Selva to Seminole (make a u-turn on Selva) North on Selva to Saturiba East on Saturiba to cross over Seminole to 18th Easton 18tH to Ocean Grove Drive South on Ocean Grove to 17tH St West on 17tH to Seminole South on Seminole to Coral St Easton Coral to Coquina Place South on Coquina to Dewees Ave Southwest on Dewees to Ocean Blvd South on Ocean to 10tH Weston 10tH to East Coast Drive South on East Coast to 7th St Easton 7th St to Ocean South on Ocean (turns into 1gt St.) Neptune Beach South on 1S St to Orange St. West on Orange to 2"d St. South on 2"d St. to Walnut East on Walnut to 1~t St AGENDA ITEM # 8C FEBRUARY 8, 2010 South on 1St St to Hopkins St East on Hopkins to Strand South on Strand to Seagate (20tH) West on Seagate to 2"d St N Jacksonville Beach South on 2"a St N to 16"' Ave N East on 16"~ Ave N to 1St St N South on 1St St N to 35th Ave S West 35~ Ave S to 3ro St S (SR AIA) (closing the emergency and east lane of northbound traffic only) South on 3~d St S to JT Butler circle ramp Take a 270° left tum to head east on JT Butler Continue west on JT Butler across Intracoastal Waterway Jacksonville Continue West on south side of eastbound lanes of JT Butler to San Pablo North on San Pablo to finish in front of Mayo Campus "'*Note: Half marathon runners will run on the beach until the south side of the pier. Exit the beach at the pier through the pier parking lot and head South on 1St Street S. South on 1St St N to 35"' Ave S West 35th Ave S to 3~d St S (SR AIA) (closing the emergency and east lane of northbound traffic only) South on 3ro St S to JT Butler circle ramp Take a 270° left tum to head east on JT Butler Continue west on JT Butler across Intracoastal Waterway Continue Weston south side of eastbound lanes of JT Butler to San Pablo North on San Pablo to finish in front of Mayo Campus Neighborhood Support 8 Community Outreach See the attached information card that will be mailed to all beach residents. We will also host a meeting to answer any questions the public may have.