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01-27-69 v P . ' MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, JANUARY 27, 1969 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner A. J. Longo R. R. Rosborough John W. Weldon L. C. Holloway, Jr. , Commissioners and R. C. Vogel, City Manager Oliver Ball, Acting City Attorney Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Weldon. The minutes of the meeting of January 13, 1969 were approved as written upon motion of Mr. Rosborough, seconded by Mr. Weldon and carried. Mayor Howell recognized girl scouts from Troop #ll3 who were present. He also recognized other visitors present and called for any business from the floor not on the Agenda. Mr. George Bull advised he was disturbed on reading minutes of last meeting about the paragraph relative to the stipulation and he was not aware it had come to the confrontation as it was never intended it should do that, and he agrees the stipulation was poorly worded although he read it and approved it when he signed it. He is therefore presenting to the City Attorney a check for $1500.00. It was advised that this is what the City understood, but Mr. Bull advised he didn' t understand it that way, as he thought it would be taken into account at time of settling of taxes as provided in the stipulation, as he believes they will have a substantial credit due them. However they are paying in line with City' s understanding. Mr. Rosborough presented his report on Police car bids and recommended that the bid of Gordon Thompson Chevrolet, Inc. in the amount of $2,213.49 be accepted as lowest and best bid. Mr. Holloway moved the report be received and the bid be awarded to Gordon Thompson Chevrolet, Inc. , seconded by Mr. Longo and carried. Mr. Howell advised that the Jacksonville Electric Authority would like for Section 6 of Ordinance No. 40-69-6 to be repealed and the following Section 6 inserted in its place: "SECTION VI: That within thirty (30) days after the first six (6) months from the date of this grant and within thirty (30) days after each succeeding six (6) months period, the Grantee, its successors and assigns, shall pay to the Grantor • Minutes 1/27/69 Page #2 and its successors an amount which added to the amount of all taxes, licenses, and other imposi- tions levied or imposed by the Grantor upon the Grantee' s electric property business, or opera- tions, and those of Grantee' s electric subsidiaries for the preceding tax year will equal six per cent (6%) of Grantee ' s grossrevenues collected from the sale of electric energy to all customers within the corporate limits of the Grantor for the six (6) months preceding the applicable anniversary date" . Copies of the amending Ordinance No. 40-69-7 were sent to Commissioners. Ordinance No. 40-69-7 was presented in full in writing for passage on first reading by title only. Mr. Holloway moved passage on first reading by title only, seconded by Mr. Weldon. Mr. Weldon advised he does not exactly under- stand what it involves, as on the face it would appear our 6% could be reduced. He inquired if we are charging any taxes or licenses against the Jacksonville Electric Authority. It was advised we are not, and Mr. Howell advised there was a controversial bill passed by the Legislature which he under- stands gave the Counties, and perhaps Municipalities, authority to levy property taxes, or personal property taxes, against a municipally owned utility system in adjoining Counties. He thinks what they are getting at is if we do have such authority and we did levy, then the amount of the tax we levy would reduce the gross 6% income by a like amount. There was further discussion following which the Mayor put the question and the motion carried. Public Hearing will be February 10, 1969 at 8:00 P. M. Approval was requested to call for bids on a new dump truck. Mr. Longo moved approval to call for bids on dump truck in line with specifications presented, bids to be received February 10, 1969, by 8:00 P. M. , seconded by Mr. Rosborough and carried. Approval was requested for payment to Archie Davis Construction Company for $57. 75 from Account #1501 for 21 feet of pipe jetted under Selva Marina Drive. Mr. Longo moved approval, seconded by Mr. Weldon and carried. A bill from Elmore-Naughton Insurance in the amount of $33 . 33 was presented for approval to pay. This covers our pro-rata share of insurance on Beaches Auxiliary Police. Mr. Longo moved approval, seconded by Mr. Rosborough and carried. The City Manager' s report was presented. He listed the streets needing resurfacing in line with their priority. The first four are in Royal Palms, one east of Ocean Boulevard, and four in Atlantic Beach Villa off Mayport Road. Mr. Holloway questioned one area receiving most of money for resurfacing when there are other areas that need it. He would recommend that we could patch and put sealer on these for a year and prorate money in Ne ' . • Minutes 1/27/69 Page #3 all areas. He thinks other streets should be added to list. Mr. Vogel advised that the Royal Palms streets were not sealed correctly and during rains water has gone through and traffic pumped out limerock. Sailfish and Royal Palms Drives are heavy traffic streets due to Postoffice and Pic N' Save Shopping Center. Mr. Weldon agrees with recommendation and feels some- one has permitted sub-standard streets built. He agrees these streets need attention but money should be spread over all areas of the City and a long range plan worked out. Mr. Rosborough agrees more streets should be added to list and then pick ones Commission thinks have priority. There was further discussion and it was brought out that we need a Master plan for street improvements, drainage, curbs and gutters, etc. Also that when bids are taken it will be determined then which ones will be done now. The sidewalk project on Sherry Drive is in another budget account. Mr. Hilliard advised they asked for a priority list and to the best of his judgment those are the ones that need it most. After more discussion Mr. Rosborough moved that a Committee be appointed to work in conjunction with the City Manager to determine which streets in Atlantic Beach require resurfacing aihd which temporary repairs according to their priority, seconded by Mr. Weldon and carried. Mayor Howell appointed Commissioners Weldon and Holloway with City Manager and Mr. Hilliard. Mr. Vogel advised he will prepare a map and code as to street work done and when. The Mayor reviewed the street work that has been done in last 4 or 5 years, the majority of which was East of Sherry Drive. The Public Works report was received for information and filing. Mr. Weldon stated he would like to compliment Mr. Hilliard for work done in front of Atlantic Beach School. Mr. Vogel requested that the City Attorney be advised tc proceed to acquire Lots 47 and 145, Section 2, Saltair, as they are within our playground area. If this is accomplished two tennis courts can be added to North side of present courts and can make use of existing backstops. Mr. Weldon moved that the City Attorney be authorized to negotiate for the purchase of the two lots as specified and report back to City Commission for final decision on purchase, seconded by Mr. Longo and carried. Mr. Vogel advised it has been suggested we install metered lights on each Court so can be used at night, a single court at a time. Municipal Court dockets for January 13th, 20th and 27th, 1969, were received for information and filing. Mr. Weldon inquired as to trash removal, advising there is some on his street that has been there for two weeks. It is where work is being done on a house, and it is contractor' s material that he has mixed with yard trash. We do not pick up contractor' s debris. Mr. Hilliard will get with contractor again on this . Minutes 1/27/69 Page #4 Mr. Holloway stated if agreeable with other Commissioners he would like to see the City Manager and Public Works Director spend the funds allocated for sidewalks in the budget, whether they want to put out for bids or do it themselves, for side- walks from Police Station to Atlantic Boulevard on the West or East Side of Sherry Drive. It was suggested that perhaps sidewalk on East side and leave bicycle lane on West side might be best plan. There was discussion and it was agreed this is next sidewalk project. We will finish to 6th Street on East Coast Drive then start work on Sherry Drive sidewalk. Mr. Longo brought to attention that there is a sign down at bridge approach on Atlantic Boulevard. It was advised this is handled by State Road Department. He also asked if we are paying for lights on North side of Atlantic Boulevard between City limits and canal. Mr. Rosborough stated they were in the agreement for us to pay. Mr. Rosborough inquired as to proper grade on a lot on Oceanfront between 2nd and 3rd Streets that has been filled above the grade of the neighbors and is causing discontent with some of the people in the area, and has disrupted the continuity of the lawns in the area, and he questioned if when he received permit to make his improvements did it include filling in this property. The Mayor advised that at last meeting the City Attorney was instructed to proceed with drafting an Ordinance to somehow con- trol the filling of lots. So far as he knows the City has no Ordinance to stop a man from filling his lot, and this presents a problem. We do have a fence Ordinance which says a man can build a 4 foot high fence, but 4 foot high from what. If from ground level, from whose ground level? There was more detail and discussion of this problem and the matter was turned over to the City Manager to use his discretion in making a decision in the matter. The audit for year 1968 was presented from our Auditors, Tyson & Meek. Also their invoice in the amount of $1,400.00 to cover was presented for approval to pay. This is in the budget. Mr. Longo moved that the Auditor ' s bill be paid, seconded by Mr. Holloway and carried. Mr. Howell announced that the Duval Legislative Delegation will be at the City Hall, Jacksonville Beach, on February 26th, 1969 at 7:00 P. M. to consider any measures of interest to the Beaches. Any proposed legislation must be filed in Circuit Court Clerk' s office by February 14th. Mrs. Grage announced that representatives from the County Tax Assessor ' s office would be at Atlantic Beach City Hall on Tuesday night, February 18th, 1969, from 7: 00 to 8: 30 P. M. to accept homestead exemptions and all other exemption applications or returns. • Minutes 1/27/69 Page #5 Mr. Howell brought up the matter of the sewer line for Selva Marina Unit No. 6 and advised so far as he knew no definite action has been taken on this, although Committee had recommended larger lines. He personally favors larger lines as sees no sense in putting in smaller lines and in 10 years having to dig up to serve other areas. The City' s part will be based on the low bid taken in 1967. It may be the Selva Marina Company may have work done by McCormick & Sons who were high bidders - but our share of cost will be figured on the low bid. After discussion Mr. Holloway moved that the larger sewer line be put in and the City go along with certificate based on the low bid as taken in 1967, seconded by Mr. Longo and carried. There being no further business, the Mayor declared the meeting adjourned. i/ illiam S. Howell Mayor-Commissioner Attest: ,g, . , Adele S. Grage City Clerk • CITY OF, ,. 441444/ DTe4a CITY MANAGER' S REPORT TO CITY COMMISSION January 27, 1969 Attached is a letter from Mr. T. W. Bostwick, Engineer-Manager of the Jacksonville Electric Authority, which is in line with the revision of our electric franchise as delivered to you last Friday. It is suggested that the City Attorney be advised to proceed to acquire Lots 47 and 145, Section 2, Saltair Subdivision, inasmuch as they are within the playground area, one being right next to the Police and Fire Department and the other right next to the Tennis Courts . If this is accomplished, two courts can be added on the North perimeter of the existing tennis courts and we can make use of one existing backstop. I also suggest that we explore the possibility of lighting the Courts for night play, and this can be accomplished by using coin or token meters to control the timing on each Court, each Court being individually switched by the operating meter. In this way each team of players could pay for lighting the individual Court, etc. In response to the Commission' s request that I outline justifica- tion for mileage charged to the City, it is my personal feeling that the only mileage which should be charged is that which is traveled conducting City business. The following is a list of streets needing resurfacing, number one being the highest in priority: 1. Sailfish Drive 562 ' x 23 ' from Triton to Cavalla Rd. 2 . Royal Palms Dr. 916 ' x 37 ' from Atlantic Blvd. to Cavalla Rd. 3 . Royal Palms Dr. 504' x 23 ' from Sabalo to Plaza. 4. Sailfish Dr. 1362 ' x 23 ' from 417 to Plaza . 5. 7th Street 298' x 22 ' 6" from ramp to Ocean. Ya )_� r� ' 6. Saratoga Circle complete 2, 000' x 23 ' . 7. Forrestal Circle 1400 ' x 23 ' . 8. Radius at end of Saratoga Circle 77 ' . 9. Radius at end of Forrestal Circle 77 ' . 1!!: CITY OF. . . =11 4140404.4. Beack-Temicla City Manager ' s Report to City Commission Page #2 January 27, 1969 Due to the grade, width of street, etc. , we suggest that 3rd and 4th Streets between East Coast Drive and Ocean Boulevard be widened on the North side and a curb or sidewalk installed to accommodate the washouts, etc. during heavy rains . This can be accomplished with City forces . Respectfully submitted, CraP17,4/%2 R. C. Vogel City Manager RCV/s