Item 8DAGENDA ITEM # 8D
MARCH 22, 2010
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Authorize Contract with Bowen Civil Engineering, Inc. for
Tideviews Design, Engineering, and Permitting
DATE: March 15, 2010
SUBMITTED BY: David E. ThompsonGAs t. City Manager
BACKGROUND:
On February 8, 2010, the Commission authorized staff to negotiate with Bowen Civil
Engineering for professional services including design, engineering, and permitting for
the Tideviews Dock Extension/Boat Launch Phase II. See Attached Staff Report. The
purpose of this project is to extend aboardwalk/dock at the Tideviews Preserve out to a
deeper channel. This is intended to provide passive recreational opportunities as well as
areas where people will be able to fish from the structure. The project also includes a
floating dock so that kayaks/canoes/boats can access the park during lower tides.
Staff has completed these negotiations, and the proposed fee for professional services for
conceptual and final designs is $61,535.20. Please see the attached proposal from Bowen
Civil Engineering.
BUDGET: A total of $95,000 was included for these services in the 2009-2010
budget. The Florida Inland Navigation District (FIND) has approved a 50% matching
grant for this funding, which would make the cost to the City $30,767.60.
This is a reimbursement grant, which means that Atlantic Beach spends the money, and
then the expenses are submitted to FIND for reimbursement of 50%. The reimbursement
takes place when the construction contract is awarded. Since construction is a part of the
2010-11 phase, the City will not be reimbursed for design work until a construction
contract is awarded in 2010-11.
RECOMMENDATIONS: To approve contracting with Bowen Civil Engineering for
$61, 535.20 as noted in the attached proposal for Conceptual Design and Final Design.
ATTACHMENTS: Proposal From Bowen Civil Engineering dated March 11, 2010
Staff Report dated January 26, 2010
REVIEWED BY CITY MANAGER:
AGEND ITEM NUMBER: ~ T~
AGENDA ITEM # 8D
MARCH 22, 2010
~3f~ti`/Z;!`I ~'IV!! ~PIGIi~IE€it11`IG, !~ IC,
8075 Gate Parkway West, Suite 204
Jacksonville, Florida 32216
Telephone: 904-737-0090
Fax: 904-737-0040
E-mail: cbeng@boweneng.com
March 11, 2010
Mr. David Thompson
Assistant City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
RE: Tide Views Preserve Boardwalk & Canoe Launch (Revised)
Dear Mr. Thompson:
Bowen Civil Engineering, Inc. (BCE) is pleased to present a fee proposal to the City of Atlantic Beach for
professional planning, engineering, and permitting services concerning the Tide Views Preserve
Boardwalk and Canoe Launch. The following tasks are required in this effort:
Conceptual Design
• Conduct site visits, gather and review data of existing conditions.
^ Perform preliminary soundings at the proposed canoe launch area
• Prepare a preliminary layout and construction estimate of boardwalk.
^ Submit conceptual plan for review and approval.
• Attend progress meetings.
Final Design
• Gather and review data for approved alignment.
• Design of fixed boardwalk and floating dock and gangway.
• Prepare geometric design.
• Stake boardwalk alignment.
• Delineate the limits of the natural community and spoil islands.
• Provide topographic survey of boardwalk area.
• Provide a geotechnical analysis for pile supported structures.
• Provide erosion control design.
• Attend pre-application, coordination and progress meetings.
• Development of civil construction plans which will include boardwalk, floating dock and gangway,
specifications, erosion control and related details.
• Preparation of packages for progress submittals (60% 100% and Final).
• Prepare permit application submittals to SJRWMD, DEP, and Army Corps of Engineers.
• Prepare responses for one Request for Information with each agency
• Preparation of specifications.
• Preparation of construction cost estimates.
The services outlined above will be performed on a lump sum basis for $61,535.20. The attached man-
hour estimates support these costs. These services are limited to providing final construction documents
based on the Preliminary Plan agreed upon.
This effort will be for designing and permitting a stabilized drive to permit users to offload their kayaks and
canoes closer to the beginning of the boardwalk.
Roadway Drainage • Utilities Land Development
AGENDA ITEM # 8D
MARCH 22, 2010
Mr. Thompson
March 11, 2010
Page 2
Optional Resign -Stabilized Drop-off Drive
• Gather and review data for stabilized drop-off.
• Provide topographic survey of drive area.
• Provide a geotechnical analysis for the stabilized drive and dry retention area.
• Develop grading and geometric design.
^ Prepare civil construction plans which will include stabilized pavement, specifications, erosion
control and related details.
• Design stormwater management facilities and submit permit documentation.
The services for the stabilized drop-off will be performed on a lump sum basis for $8,141.85.
Based on past experience, if khe boardwalk impacts on jurisdictional lands are kept to a minimum,
wetland mitigation should not be required. However, should mitigation be necessary, it was determined
that the most favorable method would be to remove some of the spoil mounds left over from the ditch
construction in the surrounding salt marsh and return those areas to natural grade. The following tasks
represent what will be necessary to prepare plans and permit an area for restaration:
Optional Design -Wetland Restoration
• Conduct field reviews of proposed mitigation areas.
^ Provide wetland mitigation coordination with agencies.
• Delineate the extent of the spoil areas.
Provide a topographic survey of the mitigation area.
^ Develop a mitigation plan sheet and typical section.
• Provide erosion control design.
• Preparation of specification sections related to mitigation.
• Preparation of construction cost estimates.
• Provide an as-built survey for agency verification.
^ Conduct monitoring and maintenance of the restoration area for a period of 3 years.
The services for developing wetland mitigation through restoration will be performed on a lump sum basis
for $18,458.83. The basis for determining these fees limits the size of the area to one acre. It is not
anticipated that a larger area will be necessary, if at all. However, should the agencies determine that
there is a need to provide additional mitigation; the fees quoted for mitigation will need to be
supplemented.
It is anticipated that the following permit fees will apply:
FDEPlACOE ERP Application Fee (Boardwalk only) $ 850
FDEP/ACOE ERP Application Fee (Drop-off Drive) $ 590
This proposal does not include any off-site design, retaining walls, utilities, traffic studies or analysis, or
construction assistance. Based on the preliminary assessment, it was determined that a submerged land
lease wiA not be required and any effort associated with securing one is not included.
Monthly invoices, based on percentage of completion, will be due within 30 days of the invoice date. We
appreciate the opportunity to work for you, and look forward to helping to complete a successful project
together. Thank you.
Yours truly,
~ ,
Randy Dovfnirig, P.E
Vice President
Attachment
AGENDA ITEM # 8D
MARCH 22, 2010
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Recommendation for Design, Engineering, and Permitting
for Boardwalk Extension at Tide Views Preserve
DATE: January 26, 2010
SUBMITTED BY: David E. Thompson, Asst. City Manager
Rick Carper, Public Works Director
Timmy Johnson, Recreation and Special Events Director
BACKGROUND:
The City Commission authorized staff to seek proposals from qualified engineers and
planners to provide design, engineering, and permitting services for a boardwalk
extension and kayak/canoe launch facility at the Tide Views Preserve. Staff advertised
for qualified companies to submit statements of qualifications for consideration in
providing these professional services.
A total of nine (9) firms submitted qualifications for review. A review team of three
individuals (David Thompson, Rick Carper, and Timmy Johnson) evaluated the
qualifications independently. Each group member had been provided with one copy of
the NOTICE FOR PLANNING / ENGINEERING/PERMITTING SERVICES
GENERAL SUBMISSION INSTRUCTIONS RFP 10-03 (see attachment) which
established the evaluation criteria, and each group member had one copy of all nine
proposals. Each member ranked the proposals based on the individual application of the
criteria. A consensus was quickly reached relative to the top three (3) proposals after it
was determined that the first and second place selections had been unanimously selected
by each team member independently from one another.
Staff recommends that the City Commission accept the top three companies
recommended by staff in order:
1. Bowen Civil Engineering, Inc.
2. England-Thims & Mills, Inc.
3. Applied Technology and Management
Bowen Civil Engineering was the top-ranked firm for several reasons. Of the three major
grading criteria (Project Team, Past Record, and Project Approach), they scored very
high. Their Project Team qualifications were excellent, and they include team members
who have successfully worked on similar projects in Atlantic Beach and in the immediate
area. They were very familiar with the dynamics of the existing park, and their project
approach provided some innovative ideas.
AGENDA ITEM # 8D
MARCH 22, 2010
BUDGET: Approval of the recommendation does not obligate funding. Approval of
the recommendations empowers city staff to negotiate with the listed companies,
consistent with state law, for obtaining professional services. The negotiated services
must be brought back to the City Commission for review and approval.
RECOMMENDATIONS: The evaluation team recommends the approval of the firms
listed above, in order, relative to negotiating a contract for professional services. Staff
seeks the authorization to negotiate with the top ranked firm to provide
architecturaUengineering services for the design, engineering, and permitting for a
boardwalk extension and kayak/canoe launch facility at Tide Views Preserve.
ATTACHMENTS: NOTICE FOR PLANNING / ENGINEERING/PERMITTING
SERVICES GENERAL SUBMISSION INSTRUCTIONS RFP 10-03
REVIEWED BY CITY MANAGER:
AGENDA ITEM NUMBER: