Item 2AGENDA ITEM # 2
MARCH 29, 2010
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Authorize Contract with Bowen Civil Engineering, Inc. for
Tideviews Design, Engineering, and Permitting
DATE: March 15, 2010
SUBMITTED BY: David E. Thompson, 4 A4--
. City Manager
BACKGROUND:
On February 8, 2010, the Commission authorized staff to negotiate with Bowen Civil
Engineering for professional services including design, engineering, and permitting for
the Tideviews Dock Extension/Boat Launch Phase II. See Attached Staff Report. The
purpose of this project is to extend a boardwalk/dock at the Tideviews Preserve out to a
deeper channel. This is intended to provide passive recreational opportunities as well as
areas where people will be able to fish from the structure. The project also includes a
floating dock so that kayaks /canoes/boats can access the park during lower tides.
Staff has completed these negotiations, and the proposed fee for professional services for
conceptual and final designs is $61,535.20. Please see the attached proposal from Bowen
Civil Engineering.
BUDGET: A total of $95,000 was included for these services in the 2009 -2010
budget. The Florida Inland Navigation District (FIND) has approved a 50% matching
grant for this funding, which would make the cost to the City $30,767.60.
This is a reimbursement grant, which means that Atlantic Beach spends the money, and
then the expenses are submitted to FIND for reimbursement of 50 %. The reimbursement
takes place when the construction contract is awarded. Since construction is a part of the
2010 -11 phase, the City will not be reimbursed for design work until a construction
contract is awarded in 2010 -11.
RECOMMENDATIONS: To approve contracting with Bowen Civil Engineering for
$61 535.20 as noted in the attached proposal for Conceptual Design and Final Design.
ATTACHMENTS: Proposal From Bowen Civil Engineering dated March 11, 2010
Staff Report dated January 26, 2010
REVIEWED BY CITY MANAGER:
AGEND ITEM NUMBER: 06P
AGENDA ITEM # 2
MARCH 29, 2010
8075 Gate Parkway Wesl, Suite 204
Jacksonville, Florida 32216
Telephone: 904 -737 -0090
Fax: 904- 737 --0040
E -mail. cbeng @boweneng.com
March '11, 2010
Mr. David Thorripson
Assistant City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
RE: Tide Views Preserve Boardwalk & Canoe Launch (Revised)
Dear Mr. Thompson:
Bowen Civil Engineering, Inc. (BCE) is pleased to present a fee proposal to the City of Atlantic Beach for
professional planning, engineering, and permitting services concerning the Tide Views Preserve
Boardwalk and Canoe Launch. The following tasks are required in this effort:
C+oncephiail Design
Conduct site visits, gather and review data of existing conditions.
n Perform preliminary soundings at the proposed canoe launch area
Prepare a preliminary layout and construction estimate of boardwalk.
n Submit conceptual plan for review and approval.
3 Attend progress meetings.
Fiinai Design
Gather and review data for approved alignment.
a Design of fixed boardwalk and floating dock and gangway.
Prepare geometric design.
Stake boardwalk alignment.
Delineate the linnits of the natural community and spoil islands.
Provide topographic survey of boardwalk area.
Provide a geotechnical analysis for pile supported structures.
Provide erosion control design.
Attend pre - application, coordination and progress meetings.
Development of civil construction plans which will include boardwalk, floating dock and gangway,
specifications, erosion control and related details.
Preparation of packages for progress submittals (60% 100% and Final).
Prepare permii application submittals to SJRWMD, DEP, and Army Corps of Engineers.
Prepare responses for one Request for Information with each agency
Preparation of specifications.
Preparation of construction cost estimates.
The services outlined above will be performed on a lump sum basis for $61,535.'?0. The attached man -
hour estimates support these costs. These services are limited to providing final construction documents
based on the Preliminary Plan agreed upon.
This effort will be for designing and permitting a stabilized drive to permit users to offload their kayaks anti
canoes closer to the beginning of the boardwalk.
Roadway = Drainage ° Utilities - Land Development _ -_
AGENDA ITEM # 2
MARCH 29, 2010
Mr. Thompson
March '11, 2010
Page 2
Optional Design Srabilliized Drop -cif Drive
Gather and review data for stabilized drop -off.
Provide topographic survey of drive area.
Provide a geotechnical analysis for the stabilized drive and dry retention area.
Develop grading and geometric design.
Prepare civil construction plans which will include stabilized pavement, specifications, erosion
control and related details.
Design stormwater management facilities and submit permit documentation.
The services for the stabilized drop -off will be performed on a lump sum basis for S8,14'11.8j.
Based on past experience, if the boardwalk impacts on jurisdictional lands are kept to a minimum,
wetland mitigation should not be required. However, should mitigation be necessary, it was determined
(hat 'Lhe most favorable method would be to remove some of the spoil mounds left over from the ditch
construction in the surrounding salt marsh and return those areas to natural grade. The following tasks
represent what will be necessary to prepare plans and permit an area for restoration:
OpIflonal Design — 'Refland Restoration
ri Conduct field reviews of proposed mitigation areas.
Provide wetland mitigation coordination with agencies.
!Delineate the extent of the spoil areas.
Provide a topographic survey of the mitigation area.
Develop a mitigation plan sheet and typical section.
Provide erosion control design.
Preparation of specification sections related to mitigation.
Preparation of construction cost estimates.
Provide an as -built survey for agency verification.
Conduct monitoring and maintenance of the restoration area for a period of 3 years.
The services for developing wetland mitigation through restoration will be performed on a lump sum basis
for $18, 1 158.83. The basis for determining these fees limits the size of the area to one acre. It is not
anticipated that a larger area will be necessary, if at all. However, should the agencies determine that
there is a need to provide additional mitigation; the fees quoted for mitigation will need to be
supplemented.
!t is anticipated that the fol'owing permit fees will apply:
FDEP /ACOE ERP Application Fee (Boardwalk only) $ 350
FDEP /ACOE F_RP Application Fee (Drop -off Drive) $ 590
This proposal does not include any off -site design, retaining walls, utilities, traffic studies or analysis, or
construction assistance. Based on the preliminary assessment, it was determined that a submerged land
lease will not be required and any effort associated with securing one is not included.
Monthly invoices, based on percentage of completion, will be due within 30 days of the invoice elate. We
appreciate the opportunity to work for you, and look forward to helping to complete a successful project
together. Thank you.
Yours truly,
Fundy Doan %Jiiny, P.E.
Mice President
Attachment