08-11-69 v CITY OF ATLANTIC BEACH
AGENDA
AUGUST 11, 1969
1. Call to Order.
2. Invocation.
3. Approval of Minutes of meeting of July 28th. 1969.
4. Recognition of Visitors.
5. Tax A3sessmcnt Roll and billing.
6. Pension Plan - City Employees.
7 . Resolution #69-12 - Transfer funds.
8. Public Works Report.
9. Municipal Court Dockets for July 21, 28, & ,
august 4, 1969, and Fire and Police Dept. Reports
for July, 1969.
10. City Manager
1. Commissioners.
12 . Adjourn.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MONDAY, AUGUST 11th, 1969
AT 8:00 P. M.
Present:
William S. Howell, Mayor-Commissioner
Louis C. Holloway, Jr.
Arthur J. Longo
R. R. Rosborough
John W. Weldon, Commissioners
and
R. C. Vogel, City Manager
Oliver Ball, City Attorney
Adele S . Grage, City Clerk
The meeting was called to order by the Mayor-Commissioner, Mr.
Howell .
The Invocation was given by Commissioner Rosborough.
Minutes of the meeting of July 28, 1969 were approved as written
upon motion of Mr. Longo, seconded by Mr. Weldon and carried.
Mayor Howell recognized visitors present and called for any busi-
ness from the floor not on the Agenda.
Mr. Charlie Young advised he was pleased with work being done to
keep the park areas clean.
Mr. Weldon spoke regarding the tax assessment roll and tax billing
for us by the City of Jacksonville. It is quite obvious we have
adopted the tax assessment roll of the City of Jacksonville for
the City of Atlantic Beach. We have an official offer from the
City of Jacksonville through its legal counsel for the assessment
and collection of these ad valorem property taxes by the tax
assessor and tax collector for the City of Jacksonville. We have
a letter dated August 8th updating a prior opinion, and it is the
opinion of the General Counselor and his associates of the City
of Jacksonville that while they are not compelled to do so, they
may voluntarily assume the tax collecting and assessing for the
City of Atlantic Beach. We are not certain exactly what this will
cost. It will be done strictly on a cost basis whatever that
may be and it may be nothing for they are making the change already
for the same property on the City Tax Roll (former County tax roll)
and the latest indication we have is that they are unable to
estimate exactly the additional cost if any, but a rough estimate
would be that the cost to Atlantic Beach would not exceed $1,000.00,
if that. In addition there could be an additional cost of $500.00.
We estimated on Thursday evening that it might take approximately
two months for the girls in the office to prepare bills and get
out, and we have an offer from the City to do it at bare minimum
cost and he feels it is too good an offer to go down the drain.
He therefore moved that the City of Atlantic Beach appoint a
Committee to negotiate with the Consolidated City of Jacksonville
a contract agreement for the assessing and collection of City
Minutes 8/11/69 Page #2
taxes for the City of Atlantic Beach and that this contract when
completed will be subject to the approval of this City Commission;
further that we would go into this contract only in the event the
City of Jacksonville is able to program its computers so that
they can handle our 1969 tax assessments and collections, seconded
by Mr. Rosborough. Mr. Rosborough inquired of Mr. Weldon as to
item 3 of Mr. Buckman' s letter stating that the City of Jacksonville
Assessor is currently furnishing the City of Atlantic Beach a copy
of tax roll and that this practice would be discontinued and
City of Atlantic Beach would rely exclusively on the assessments
placed on the property in the City of Atlantic Beach by the
Jacksonville Tax Assessor, and does that mean we lose our tax
equalization board and our citizems would have to come under the
equalization board of the City of Jacksonville? Mr. Weldon advised
we are already accepting assessments made by the City of Jacksonville,
but there is no reason why we shouldn't continue to have our
Assessment Board to assist individuals in protesting their assess-
ment as made by the City of Jacksonville. After further discussion
it was agreed that we should have our own Equalization Board.
Mr. Ball advised we have no authority to abolish our Board. There
is a legal question as to whether the Clerk of the Circuit Court
has lawful authority to issue tax deeds for the City of Atlantic
Beach according to the letter from Mr. Buckman. Tax certificates
would be issued but a tax deed would instigate a sale. Mr. Longo
asked the Committee to investigate further the question as to
whether our citizens of the City of Atlantic Beach can pay their
taxes separately to the City of Atlantic Beach or will they have
to pay them in one lump sum for the City of Jacksonville (Old
County) and City of Atlantic Beach. There was a lengthy discussion
as to fact that there are those who can pay City of Atlantic Beach
taxes early and get discount, but have to postpone paying City of
Jacksonville (County) taxes until later date. This money would
be received early as anticipated in budget for the City. There
was further discussion following which Mr. Howell advised it seems
to him the City of Atlantic Beach for the year 1969 has anticipated
in its budget the sending out of tax bills without any additional
cost to the City, and he sees no reason to rush into this for the
year 1969. Mr. Holloway feels it is to best advantage for the
City of Atlantic Beach to use this procedure as recommended by the
Committee. There was discussion of what would become of the two
people in the office moose services would not be needed. Mr. Holloway
advised they would be prorated to other Departments. In the
discussion it was agreed that the City of Jacksonville may be unable
to take care of us this year. Following the discussion the Mayor
put the question and the call vote was:
Aye: Holloway, Rosborough, Weldon
Nay: Longo, Howell
Whereupon the Mayor declared the motion carried. He asked the same
Committee to serve. They are Louis C. Holloway, Chairman, Harcourt
Bull and Ros Covey.
•
Minutes 8/11/69 Page #3
Mr. Weldon feels strongly that it would be highly advisable to
have a retirement plan for the City and there are funds set up
in this year ' s budget for one. At the meeting Thursday night,
Mr. Weldon gave out an outline of a possible plan together with
employee anticipation in varying percentages. He outlined the
plan and believes the one for Police Department could be worked
into the plan. Those with 2 to 3 years service would be eligible,
but would not apply after attaining age of 60. These figures
are flexible. He outlined the plan further and suggested the
City Manager sound out the employees and see if interested. There
was further discussion following which Mr. Weldon moved that the
City Manager make every effort to make this suggestion known to
the employees and give us their reaction at the next meeting of
the City Commission, seconded by Mr. Rosborough and carried.
Resolution #69-12 covering transfer of funds in 1969 Budget was
presented and read in full. Mr. Holloway moved adoption, seconded
by Mr. Longo and carried. Copy of Resolution #69-12 is attached
hereto and made a part hereof.
A report was presented from Mr. Hilliard on the playgrounds and
there was a display of news items on bulletin board of what has
been accomplished this year at our playgrounds. Mr. Weldon
moved that we express our appreciation of the good work done,
seconded by Mr. Holloway and carried.
The Police and Fire Department reports for month of July, 1969
were presented for information and filing. Also Police Department
dockets for July 21, 28th and August 4, 1969 were received for
information and filing.
Mr. Vogel presented samples of siding suggested for the City Hall
and advised it would cost approximately $3100.00 with 30 year
guarantee. It was agreed this was more than anticipated at this
time.
Mr. Vogel advised that on dog control the equipment would run
about $600.00 and manpower would run about $1, 030.00 a year.
There is nothing in budget and would have to come out of emer-
gency. Chief Stucki advised he had a meeting with a Humane
Society director and worked out a better program of taking care
of digs. Mr. Vogel suggested we wait and see results of this
conference with the Director of the Jacksonville Humane Society.
Mr. Vogel requested authority to spend necessary funds to repair
the Air Conditioner at City Hall. Mr. Holloway so moved,
seconded by Mr. Weldon and carried.
Mr. Vogel advised we have started work on the shed at the Public
Works Garage and he needs authority to purchase steel on which
he has received estimates that exceed his authority but are
within the Commission' s authority. Following discussion Mr.
Longo moved approval of expenditure of $713.00 to purchase steel
as requested, seconded by Mr. Holloway and carried.
Minutes 8/11/69 Page #4
Mr. Weldon advised he is glad we investigated the siding for
the City Hall, but we don' t need a 30 year covering for this
building and he would therefore suggest that the City Manager
be authorized to go ahead with the painting of the City Hall,
using City labor, and if necessary paying extra. It was brought
out that bids were called for and none received. Following
discussion, Mr. Holloway moved the City Manager go ahead,
seconded by Mr. Rosborough and carried.
Mr. Weldon asked Chief Stucki regarding surfboards and if we
are having any trouble. Chief Stucki advised that there was
none that was knowledgeable to him. There have been a few
routine incidents and doesn' t feel any action by Commission
necessary at this time.
Mr. Rosborough complimented City Manager and Mr. Hilliard for
cleaning up the place on Seminole Road.
The mileage bills for July were presented from Mr. Vogel in
amount of $38. 50 and Mrs. Grage in amount of $21.00. Mr. Longo
moved approval for payment, seconded by Mr. Weldon and carried.
Mrs . Grage announced that petitions were ready to be given out
for the coming Primary Election to be held October 7, 1969.
Candidates can start getting signatures on petitions August 15,
1969. Petitions may be filed beginning at noon September 2nd
and ending at noon September 16th, 1969. Seats 1, 4, and
5 are to be filled at this time. Mrs. Grage requested approval
of and amount of registration fee. After discussion, Mr.
Holloway moved the registration fee be set at $10.00, seconded
by Mr. Weldon and carried.
There being no further business, Mayor Howell declared the meet-
ing adjourned.
Ardi lam.
William S. Howe 1
Attest: Mayor-Commissioner
Othi2-cL
Adele S. Grage
City Clerk