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11-10-69 v I CITY OF ATLANTIC BEACH AGENDA NOVEMBER 10, 1969 1. Call to Order 2 . Invocation 3. Approval of Minutes of meeting of November 4, 1969 4. Recognition of Visitors . 5. Name Committee for study of Garbage Fee. 6. Authorize Call for Bids : a. Heating & Air Conditioning City Hall b. 3/4 Ton Trucks for Public Works c. Group Health & Accident Insurance d. Fire & Casualty Insurance e. Water Reservoir 7. Approval of Purchase Account 1501- $456.00 Meter boxes and pipe $400.00 Twelve water meters. 8. Resolution Transfer Funds #69-22 9. Resolution #69-23- Agenda 10. City Manager 11. Commissioners 12. Adjourn 4114. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, NOVEMBER 10, 1969 AT 8:00 P. M. Present: William S . Howell, Mayor-Commissioner Arthur J. Longo Preben Johansen L. W. Minton, Jr. R. R. Rosborough, Commissioners and R. C. Vogel, City Manager Oliver Ball, City Attorney Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Minton. Minutes of the 8: 00 P. M. meeting of November 4, 1969 were approved as written upon motion of Mr. Longo, seconded by Mr. Johansen and carried. Minutes of the 8: 10 P. M. meeting of November 4, 1969 were approved as written upon motion of Mr. Longo, seconded by Mr. Johansen and carried. Mayor Howell recognized visitors and called for any business from the floor not on the Agenda. The Reverend William Jordan requested the help of the Commission in having safer school crossings for pick-ups on Mayport Road at Jackson Road and Church Road. There was a lengthy discussion in which it was brought out that Chief Stucki has been in contact with the School Board traffic engineer on this problem. There are several other stops on Mayport Road and it would not be possible to supply school guards at all of them. We tried pre- viously to get an overwalk for the children but were not success- ful. Mr. Johansen suggested we officially contact the School Board c;n this prkb13m. Mr. Lingo mved we contact the School Board and see what can be worked out, seconded by Mr. Johansen. There was further discussion in which the Reverend Jordan was asked to see if he could find someone who would do the job as guard at the crossing. If someone can be found, contact the City Manager, then we will try and negotiate as to pay, as we realize the situation is serious . Following discussion Mr. Howell put the question and the motion carried. Mr. Robert Whyte inquired of the City Manager as to rumors going around relative to what is going to happen at the Atlantic Beach Hotel site. Mr. Vogel advised we had no information other than that a permit was issued to raze the hotel in order to get it off the tax roll . No other permits have been applied for or issued. Mrs. McAllister asked for a statement or progress report on sewer expansion and treatment. Mr. Vogel advised that our engineer is working on plans which have to be approved by the State and 41N Minutes 11/10/69 Page #2 Federal Governments and we have to work our way up on the priority list before we can get any government assistance, then have to sell bonds. She asked if plans were stalled and Mr. Vogel advised we are moving forward and will have plans by next March or April . Mr. Harry Williams appeared representing Mr. John McCoy who owns property at 270 Mayport Road, advising they have a lease agreement pending with Thor Chevrolet. In looking at our Zoning Ordinance it provides that in Business "A" there can be no outside storage of inventory. He does not know whether we classify automobiles as inventory or not. Before he can enter into the lease agreement he would like to know if used and new cars are considered inventory. There will be no repairs done there, only sales. The Thor Chevrolet representative advised they plan to paint, clean up and improve the property and expect to have some 15 or 20 cars there. There was further discussion following which Mr. Rosborough moved that the matter be referred to the City Manager and City Attorney and if it does not violate Ordinance to give them per- mission to do, seconded by Mr. Longo and carried. Mr. Vogel requested that a review be made of the garbage fee Ordinance to determine what needs to be done as we continue to lose money on it, approximately $15,000.00 a year. It was suggested that the electric fee Ordinance be studied at same time, as it has been years since present Ordinance was passed and we need to update. Mr. Johansen suggested and moved that a Committee be appointed to study the garbage and electric permit fees, seconded by Mr. Rosborough and carried. Commissioner Minton, City Manager Vogel and Mr. Hilliard were appointed as Committee. Mr. Vogel requested permission to Call for Bids for air conditioning and heating City Hall . Mr. Longo moved approval, seconded by Mr. Minton and carried. November 24th, 1969 was set as date to receive bids. Approval was requested to Call for Bids on two (2) 1970 3/4 ton pickup trucks. Mr . Longo moved approval as requested, seconded by Mr. Rosborough and carried. Bids to be received November 24, 1969. Approval was requested to Call for Bids on Group Health, Accident and Life Insurance. Mr. Longo moved approval as requested, seconded by Mr. Johansen and carried. Bids will be received November 24, 1969. Approval was requested to Call for Bids on Fire, Casualty and Workmen' s Compensation Insurance. Mr. Rosborough moved approval as requested, seconded by Mr. Longo and carried. December 8th was set as date to receive bids. Mr. Walter Parks was present and advised plans and specifications for new Water Reservoir were not quite complete but would have in a few days and would like for bids to be received on December 8, 1969, with bids good until a definite date. He will get Call for Bids to us this week. After discussion Mr. Longo moved approval on Call for Bids on new water reservoir to be received December 8, 1969 with stipulation as requested, seconded by Mr. Minton and carried. Approval was requested for purchase from Account #1501 of meter boxes and pipe in the amount of $456 .00, and for 12 meters in the amount of $400. 00. Mr. Longo moved approval, seconded by Mr. Rosborough and carried. Minutes 11/10/69 Page #3 Mr. Howell presented Resolution 69-22 covering transfer of funds. Mr. Minton moved approval of Resolution, seconded by Mr. Longo and carried. Copy of Resolution 69-22 is attached to these minutes and made a part hereof. Mr. Johansen presented Resolution 69-23 covering Agendas for regular meetings. Mr. Rosborough moved adoption of Said Resolution, seconded by Mr. Mintonand carried. Copy of Resolution 69-23 is attached hereto and made a part hereof. Statements of Mileage for the month of October, 1969 for City Manager Vogel in the amount of $33.30 and the City Clerk for $22.00 were received for information and payment. Mr. Vogel brought up matter of house that was demolished but Mr. Ball advised there has been more recent information and no action was therefore taken. Mr. Vogel requested permission to purchase a new Friden calculator for his use in the amount of $595.00, which is in excess of amount he can spend. It is electronic and much faster than the old one he now has. Mr. Longo advised he operates his business without electronic devices, and Mr. Rosborough inquired as to age of present one. Following discussion Mr. Johansen moved approval of purchase, seconded by Mr. Minton and the vote was: Aye: Johansen, Minton, Howell Nay: Longo, Rosborough Whereupon the Mayor declared the motion carried. Mr. Howell advised that tomorrow is Veterans Day and he would like to introduce a Resolution #69-24 honoring our service personnel and war dead and backing President Nixon in his efforts for honorable peace. Mr. Longo moved passage of said Resolution and same is to include send- ing copies to the President and Florida members of Senate and House, seconded by Mr. Johansen and unanimously carried. Copy f Resolution #69-24 is attached hereto and made a part hereof. There being no further business, Mayor Howell declared the meeting adjourned. "will`s= 'How- 1 'r Attest: Mayor-Commissioner Adele S. Grage City Clerk RESOLUTION 69 - 22 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that, The following transfers and changes be made in the 1969 Budget : ACCOUNT INCREASE DECREASE PUBLIC WORKS GENERAL FUND No. 704-Beach & St. Ends $1,000.00 No. 708-St . Resurfacing,Maint. $3,000.00 SEWER No. 801-Repairs & Replacement $800.00 CAI ITAL APPROPRIATIONS No. 1007- Public Works-Dept . $4,000.00 No. 1009- Drainage $800.00 TOTAL INCREASES AND DECREASES $4,800.00 $4,800.00 Passed by the City Commission on November 10, 1969. Attest: d-6/P- -sa (e8 . Adele S . Grage City Clerk (Seal) RESOLUTION NO. 69-23 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that, (1) The Agenda for regular meetings of the Atlantic Beach City Commission will be finalized as of 12 :00 O'clock Noon or the Friday preceding the meeting date, and that, (2) Emergency matters may be taken up upon concurrence of three (3) Commissioners. * * * * * * * * * Passed by the City Commission on November 10, 1969. ATTEST : (2_00-e12--e- g Adele S. Grage, City C k (SEAL) 7CITY OF. . • 1=z aim& Beackwariaidia RESOLUTION 6924 WM. S. HOWELL MAYOR.COMMISSISNER WHEREAS, The people and officials of the City of COMMISSIONERS: Atlantic Beach recognize and appreciate the PREBEN JOHANSEN service and sacrifice of our men and women who ARTHUR J. LONGO serve and have served in the Armed Forces of the L. W. MINTON, JR. United States of America, and ROBT. R. ROSBOROUGH II WHEREAS, we sincerely and prayerfully desire that OLIVER C. BALL we may attain peace with honor, CITY ATTORNEY NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION R. C. VOGEL OF THE CITY OF ATLANTIC BEACH, FLORIDA, that, CITY MANAGER We do honor all of those both living and dead who ADELE S. GRAGE have so valiantly served to keep our nation under CITY CLERK TREASURER God strong and free, and F.CARL STUCKI We do solidly support the President of the United • CHIEF OF POLICE States in his efforts to attain an honorable peace, & FIRE DEPT. and BE IT FURTHER RESOLVED that, Copies of this Resolution be forwarded to the Presi- dent of the United States and to our Florida members of Congress. Introduced by William S. Howell, Mayor-Commissioner. Passed by the City Commission on November 10, 1969. Attest: 140 1dele S. Grage, City ferk (Seal)