Item 4BAGENDA ITEM # 4B
APRIL 12, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Continuing Contract for Professional Engineering Services
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~'
Donna Kaluzniak, CEP, Public Utilities Director
DATE: March 26, 2010
BACKGROUND: In order to expedite small to intermediate engineering and construction
projects, staff advertised a Request for Proposals for a continuing contract with up to
three engineering firms. It is in the City's best interest to have three engineering firms in
order that multiple projects can be completed expeditiously, and to take advantage of a
particular firm's ability to complete a specific size and type of project.
These will be nonexclusive contracts for a period of three years, renewable for an
additional two years, to provide for stormwater, roadway, water, wastewater or other
Public Works or Public Utilities projects. The continuing contract will be used for
projects with an estimated construction cost of $500,000 or less. Design fees under these
contracts will not exceed $50,000, and any project design greater than $25,000 will
require City Commission approval.
Proposals from the following seventeen firms were received by the February 24, 2010
deadline:
Applied Technology & Management, Inc.
Ayers Associates
Bowen Civil Engineering, Inc.
Civil Services, Inc.
Connelly & Wicker Inc.
CPH Engineers
DRMP
Edwards Engineering
Eisman & Russo
England-Thims & Miller
Greenhorne & O'Mara
J. Collins Engineering Assocs.
J. Lucas & Assocs.
MACTEC
RAM Professional Group
WET Engineering
Staff reviewed the proposals and ranked the firms on the following criteria: Past record
of professional accomplishments; firms' professional qualifications and project team;
staff availability and capability to meet deadlines; financial responsibility and insurance;
Cost Estimating, Contract Administration and proximity. Fee schedules were requested
and will be used during negotiations for specific projects. Fees were not used in the
grading of the proposals.
AGENDA ITEM # 4B
APRIL 12, 2010
Staff has ranked the following three firms as those recommended for the continuing
contracts:
1. Applied Technology & Management (ATM)
2. Connelly & Wicker
3. Bowen Civil Engineering
Both Connelly & Wicker and Bowen Civil Engineering were Consultants under the
previous General Engineering Services contract.
The approval of the recommendation in this staff report will not commit any funding
toward any project at this time. If and when fees and services have been agreed upon by
the interested parties, then the matter will be brought back to the City Commission or
City Manager, depending on cost, for review and approval.
BUDGET: Funds for design services are or will be budgeted under specific projects or under
the Professional Services (3100) line item for the appropriate accounts.
RECOMMENDATION: Award continuing engineering services contracts to
Applied Technology & Management, Connelly & Wicker, and Bowen Civil Engineering
and authorize the City Manager to sign the contracts for the city.
ATTACHMENT: 1. Ranking of engineering firms by Overall Average Score.
Request for Proposal RFP #10-04 and submitted proposals are available in the City
Clerk's Office.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4B
APRIL 12, 2010
RANKING OF PROPOSALS FOR
PROFESSIONAL SERVICES SUPPORT
RFP #10-04
March 26, 2010
Overall Average Score
122.65 Applied Technology & Management (ATM)
121.32 Connelly & Wicker
120.56 Bowen Civil Engineering
113.73 J. Collins & Associates
111.32 Ayers Associates
109.16 Edwards Engineering
103.90 England-Thims & Miller
103.64 R-A-M Professional Group
100.31 CPH Engineers
98.81 Eisman & Russo
98.81 J. Lucas & Associates
98.64 Greenhorne & O'Mara
96.82 Civil Services, Inc.
90.90 DRMP
88.97 MACTEC
82.49 WET Engineering