Item 4BAGENDA ITEM # 4B
APR[L 26, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Meter Testing and Repair
Bid No. 0708-09
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: April 15, 2010
BACKGROUND: On May 12, 2008 the City Commission awarded the bid for the City's annual
contract to test and repair large water meters to United Water Solutions. This ensures that our larger
customers are being billed properly.
The City has spoken to United Water Solutions regarding an extension of their current contract for one
year at the current rates and they have agreed. As per Bid No. 0708-09: "The City reserves the right to
renew the contract for two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an annual or as-needed basis, and meter testing and repair is
complete for the current fiscal year. Funding for FY10 will be requested in the Water Fund in the
amount of $10,000 under account number 400-5504-533-3400.
RECOMMENDATION: Extend the Meter Testing and Repair contract for one additional year to
United Water Services at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from United Water Services.
REVIEWED BY CITY MAN
AGENDA ITEM # 4B
APRIL 26, 2010
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Apt is, zola
Ms. Kim. Evett
(htited Water Solutions, Inc.
771 `Date Rand
P.fJ. fix 51)5
1-rion.. (iA 30753
RG: Ixtcnsian of Bid No. 0"708-09
Dear Ms. I3vc1a:
rrrv OFA'fi.AN'!'iC REACtt
llf:RART~tENT OF PUBLIC' WORKS
f 200 SAN'DPIPF.'K LANE
A'1'LA N'I'1C BEACH, FLORIDA 32237-4318
'1'ELEPFI0NL: (904) 24?-Sk34
FAX: i904) 247Sk43
SUNCOM: 852-5834
W' W W.C(lOtl.U\
As you are aware. the annual contract with the (,'ity of Atlantic Beach for mater testing;
and repair c;x.pired nn May 11.2010. We wiiuld like to extend the contract f'or annthc~r
year at the current prices. if this is acceptable to your company. If acceptable, please sign
below and return to me t«iay, sn t can prepare a staff report for the City Comntissi(~n.
W e l(x~k 1?~rward to recommending that we continue our contract with yaar company.
S~incen;ly,
Ck~nna Kalurniak
Ltrility Director
UNITED WATER SOLUTIUNS, INC. AGREES TU k~XTENI) THE CONTRACT
WITH THE CITY OF AT`LANTIC' BEACH AT THE PRICES SUBMITI'E:D IN
BID NUS ~7(1t3-09 FUR AN ADI)ITIUNAL YEAR BEGINNING MAY 12, 2814..
.,(~' ~
Kim E etl ~-~ ~~~~~`~~~
Date