Draft Min 6-14-10MINUTES
REGULAR CITY COMMISSION MEETING
June 14, 2010
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Mayor Mike Borno City Attorney Alan C. Jensen
Mayor Pro Tem John L. Fletcher City Manager Jim Hanson
Commissioner Jonathan Daugherty City Clerk Donna L. Bartle
Commissioner Paul Parsons Recording Secretary Nancy E. Bailey
Commissioner Carolyn Woods
Call to Order/Pledge Mayor Borno called the meeting to order at 6:00 p.m. Commissioner Fletcher gave the
Invocation, followed by the Pledge of Allegiance to the Flag.
Item 8B was taken out of sequence and acted on at this time.
8B. Request from Jacksonville Transportation Authority for Beaches Trolley
funding.
Mayor Borno explained we received a letter from JTA asking the City of Atlantic
Beach for funding of $5,000 for the Beaches Trolley.
Mike Miller, JTA, explained the Beaches Trolley service started on Memorial Day and
will run through Labor Day. He explained the route and frequency changes and stated
the fare has been increased to $1.00 each trip. He stated there are a number of funding
sources they received last year that they will not receive this year. He further
explained JTA will have meetings on June 16 and June 24 to get feedback from the
beach residents related to planned changes in service for the beaches that will begin in
September. He stated one of the changes they are hoping to make is that the beaches
will have trolley service twelve months out of the year.
Commissioner Parsons asked if they are going to do the trolley route twelve months
out of the year or just bring trolleys to the beach. Mr. Miller stated the beaches are
currently serviced by the BH1 that goes up and down 3`d Street, which would be the
services provided by trolley during the nine-month period outside of summer.
Commissioner Fletcher asked if the economic benefit of having the trolley is worth the
$5,000 the City contributed. Mr. Miller stated no service provided by JTA or any
other transit agency in the United States breaks even. He stated this is basically a
subsidized public service that the government has felt should be provided to people,
particularly those people who cannot afford or have no other means of transportation.
He stated the benefit to Atlantic Beach is more to get the traffic off Atlantic Blvd. and
3`~ Street, particularly later in the evenings when some may have imbibed a little more
than we would want. He stated, from their perspective, they are not running the trolley
for the economic value, but as a public safety and convenience vehicle to keep people
off the street and to mitigate for the limited parking at the beaches and hopefully to
provide a service that people will come back to all the beach communities to enjoy.
Commissioner Daugherty agreed the trolley is not an economic benefit to our City but
sees the benefit through public safety and keeping someone off the road who shouldn't
June 14, 2010 REGULAR COMMISSION MEETING Pace 2
be on the road. He asked what amounts the other cities gave toward the trolley last
year. Mr. Miller stated Jacksonville Beach gave $3,750, Neptune Beach gave $2,500
and Atlantic Beach gave $5,000. Commissioner Daugherty asked why Atlantic Beach
gave more when the majority of the route is in Jacksonville Beach and Neptune Beach.
Mayor Borno stated that was a decision of the Commission at the time and they
followed the initial request. Mr. Hanson stated all three cities were requested to pay
$5,000 and Atlantic Beach gave what was requested and the other two reduced the
amount.
Commissioner Parsons asked if JTA ridership was down throughout Jacksonville. Mr.
Miller stated overall ridership is up because more people aze using JTA as a commuter
service to work than they have in the past. Commissioner Parsons asked if he knew
why ridership was down at the beach. Mr. Miller stated they believe the $1.00/ride is
having an impact. He stated next yeaz they hope to have daily and weekend passes
which would enable people to use the trolley in an unlimited manner.
Commissioner Daugherty stated he supports the trolley but is not in favor of
supporting it more than Jacksonville Beach, who benefits much more from the service.
Commissioner Woods asked about advertising, whether they are still reaching out to
the business community and what that partnership is like. Mr. Miller stated the
advertising last year did not work as well as they had hoped. He stated one of the
challenges has been the signage outside the trolley. He stated the signs kept blowing
off. He stated he has been in touch with Ed Jones who represents the Merchants
Association to discuss this at greater length. He stated they may be able to lease the
inside signage space of the trolleys for the weekends. He stated if they do it through
the week they have to go through JTA's transit advertising agency, but as a direct
method they can put up partner signs on the weekends and take them down on Sundays
when the trolleys go back into regular service. He further stated they would still like
to tap into that if it is at all possible this season but with what their anticipated
operating costs are going to be for this yeaz, even if combined with whatever
generosity they can get from the beaches and the fare box return, they are still going to
have a very large deficit on the cost of running this service. Commissioner Woods
asked if the trolley stops are marked. Mr. Miller stated they aze all marked with their
beach ball logo.
Commissioner Fletcher stated he agreed with Commissioner Daugherty regazding
being on par with the funding from the other beach cities.
Mayor Borno stated Jacksonville Beach approved funding for $4,000 and Neptune
Beach had on their agenda to try to approve $500.
Motion: Aparove $2,,500 fundins to. Beaches Trolley
Moved by Parsons, Seconded by Woods
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
June 14 Zo10 REGULAR COMMISSION MEETING Page 3
Mr. Miller left flyers for the trolley with the City Clerk.
Approval of Minutes 1. Approval of the minutes of the Regular Commission Meeting of May 24,
2010.
Motion: Aaarove the minutes of the Regular Commission Meetins of Mav 24,
2010, as written.
Moved by Fletcher, Seconded by Parsons
Commissioner Woods stated she asked the City Clerk's Office to rewrite a portion of
Item 3A because she believed the basic concept of the discussion had not been relayed
right and proposed this wordage replace what is in the minutes in the agenda packet.
Mayor Borno stated Commissioner Woods is referring to the amended version that is
at their seats. Commissioner Woods stated the City Manager gave afollow-up report
that she had commented about and she thought this would clarify both their points.
Commission Fletcher stated his concern was that this may refer or incorporate material
from another meeting and if she really wanted to amend this she would have to go
back two meetings ago and pull statements from City Manager Hanson and also
include those because otherwise the amended wording makes no sense at all.
Commissioner Woods stated that was what was said at the meeting so that is what
actually happened at the meeting and if we went back to other meetings and pulled in
that information then that would not be what actually happened at this meeting, which
you aze always very opposed to. She stated she is requesting what was said be put in
the minutes.
Motion:. Amend the minutes to include the revised wording in Item 3A.
Moved by Woods, No second
Motion failed for lack of a second.
Mayor Borno called for a vote on the original motion.
Votes:
Aye: 4 - Borno, Daugherty, Fletcher, Parsons
Nay: 1-Woods
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience
and explained the process for public comments.
Mark Beckenbach, 2210 Oceanwalk Drive W., thanked Donna Kaluzniak and Troy
Stephens for the tour of the sewage treatment plant last week. He also thanked
Commissioner Woods for joining the tour.
Reverend George Young, 2S Lewis Street, addressed the Commission stating there
aze some serious concerns in the Donner Park area regarding the streets, ditches and
Tune 14 2010 REGULAR COMMISSION MEETING Pase 4
the safety of the young and senior citizens. He stated they should move expeditiously
to try to get something done for the safety of the citizens.
Opio Sokoni, 610 Old Baymeadows Road, thanked Commissioner Woods for her
part in having the recordings of the meetings put on the website, which allowed him to
listen to the last meeting online. He further thanked the Commission and staff for
movements they have made in the community surrounding Donner and Jordan Pazks.
He gave background of the families living in that community, stating they have
decided they will do more to make this a proud, responsible and beautiful part of the
Mayport Corridor. He stated they ask that the City continue positive movement in that
azea and they will do the same.
Lillie Lee Wingfield, 45 Robert Street, stated every time it rains, water covers her
yard and under her house and she cannot get in or out of her house. Mayor Borno
stated staff will look into her problem and get back to her.
Mike Whalen, 1420 Mayport Road, expressed his concern about the future of
Mayport Naval Station, which he believes is about to be shut down because the carrier
is not coming unti12020 and 13 of the 21 ships there now will be decommissioned in
three years. He asked for the Commission's support in taking a more proactive role.
He stated Mayport is a great money generator with a trickledown effect which he
believes we should be paying more attention to.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor
to Visitors.
Unfimished Business 3. Unfinished Business from Previous Meeting
from Previous A. City Manager's Follow-up Report.
Meeting
None.
Consent Agenda 4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL
BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND
STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO
THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of List of New Businesses in May 2010, Utility Sales
Report for May 2010 and Public Works and Utility Departments Project Status
Report for June 1, 2010.
B. Authorize the Mayor to sign the related paperwork for the applications and the
subsequent paperwork related to the JAG grant and authorize Michael D.
Classey to submit the applications on line and have the authorization to
electronically sign the on-line applications on behalf of the Mayor and the City.
Juae 14 2010 REGULAR COMMISSION MEETING Page 5
C. Award the Bid 0910-07 for Rehabilitation of Tanks at Water Plant Nos. 1 and 4
to TankRehab.com, LLC in the amount of $101,420.
Mayor Borno read the Consent Agenda.
Commissioner Daugherty asked to pull Item C. Commissioner Woods asked to pull
Items A and B.
Commissioner Daugherty asked if there would be a significant impact if this work was
delayed for a yeaz or two. Director of Utilities Donna Kaluzniak stated she does not
recommend delaying the work and explained why a delay would end up costing us
more. Commissioner Daugherty stated he understands the initial budget was around
$55,000. Ms. Kaluzniak explained she didn't use an engineer to help her budget and
didn't think she would need to add any escalators because of the economy, but the
economy evidently doesn't affect this type of work as much as some of the pipe work
and other things they have had done. Commissioner Daugherty stated she has saved us
money other times so she has enough to cover this one.
Mayor Borno asked, on these tanks, are any of them internal work that would be
related to quality of water. Ms. Kaluzniak explained the ground storage tanks are
internal, the other two, elevated storage tank at Water Plant 1 and the stand pipe tank at
Water Plant 4, are both external. She stated she has budgeted the internal work for
those two for next year. Mayar Borno asked if there were any safety issues with the
external tanks on any of the ladders, etc. other than just rust and appearance. Ms.
Kaluzniak stated the ladder on Water Plant 4 is definitely a safety issue and needs to be
taken Gaze of, even if done separately from this entire project. She stated she doesn't
believe there are safety issues on the elevated storage tank, just a matter of
maintenance.
Motion: A~urove Consent Agenda Item C. as read.
Moved by Parsons, seconded by Fletcher.
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Commissioner Woods asked why the percentage of water loss continues to increase on
the Utility Sales Report. Ms. Kaluzniak explained several things can add up to water
loss, i.e. the meters in the system which are getting older. She stated they are replacing
some and will probably ask for budget money to replace more of those this coming
year. She stated the large meters were just tested and 8 out of 31 failed and had to be
repaired, which was completed the end of May. She stated they had also completed 20
miles of leak detection on the pipes and found three leaks that have also been repaired.
She stated she believes the answer will be to ramp up the meter replacement for some
of the smaller residential meters. She stated they will be discussing this more in the
upcoming budget. City Manager Hanson further explained they read the meters at the
end of the month and sales usually lag what the meter readings are at the plant, so a
lazge loss for one month this time of year usually tells them that the sales are going to
June 14 2010 REGULAR COMMISSION MEETING Pace 6
go up dramatically. He stated it is not necessarily that we are losing that much water;
it is just the out of sync meter reading at your house from the readings at the plant.
Ms. Kaluzniak stated other things that can add to water losses aze contractor usage,
water breaks, flushing new pipes, etc. Discussion ensued regazding the customer base.
Motion: Aaurove Consent Agenda Item A, as read.
Moved by Woods, seconded by Fletcher.
Votes:
Aye: S - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Commissioner Woods expressed concern regarding Dale Hatfield's position possibly
being lost without the JAG grants, stating she does not want to lose his position. Mr.
Hanson stated we anticipate receiving grants for one less person next year than we
currently have. Mr. Hanson stated Mr. Hatfield's position is very much in jeopardy,
we do not have grant funding for it and will discuss it in the budget meetings.
Commissioner Woods stated she believes Mr. Hatfield is basically the guts of that
whole Mayport Corridor program and believes we really need to be paying attention to
that.
Motion: Approve Consent Agenda Item B, as read.
Moved by Woods, seconded by Fletcher.
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Committee Reports 5. Committee Reports
A. Recommendation from the Audit Committee.
Commissioner Fletcher thanked his fellow Commissioners for entrusting him with the
responsibility of representing this body on the Audit Selection Committee. He
summarized the actions taken and stated, after ranking all firms, the Committee
recommended Purvis Gray & Company as the highest ranking respondent.
Motion: Authorize the City Manager to enter into a contract for audit services
with Purvis Grav & Comuanv far afour-year period totaline 5158,000 alas
related service costs, if needed, per the re9uest for proaosal saec~cations with an
option to renew for an additional two veers if mutually agreed uaon.
Moved by Fletcher, seconded by Parsons
Commissioner Parsons stated he believes the Audit Selection Committee did a
thorough job.
Commissioner Woods asked if there is any way to negotiate this price. Nelson Van
Liere stated these are the negotiated prices responding to the RFP. He stated it would
June 14 2010 REGULAR COMMISSION MEETING Page 7
be unfair, at this point, to go back and start negotiating. Commissioner Woods asked if
when Purvis Gray first started working for us, and didn't have that past relationship
with us, if they suffered the same fate in the technical qualifications. Commissioner
Fletcher stated the expertise and experience categories were judged on what they do
for a broad number of municipalities and were followed up with reference checks. He
stated they treated them like a brand new applicant; they were not given any advantage
and everybody was on a level playing field. He stated what they did for us in the past
was only a small part of what was considered. Mr. Van Liere stated, regarding the past
references and staff resources, the cities Purvis Gray listed as clients are some they
have had for years and they have many more than any of the other firms. He stated
this isn't just their past experience with us; it is their past experience with all of their
clients. He stated they have made a niche for municipal governments, counties and
also have expertise in utilities. Mr. Hanson added that a major factor the committee
looked at was the experience of the person here leading the effort and most of the
accounting firms have those senior people staying at the main office. He stated the
person that he and Mr. Van Liere deal with regularly is the head person here and while
they will have some people fresh out of accounting school, the person they are looking
to for advice is the head person. He stated that was very heavily weighted in this, so it
is not just the experience of the firm, it is the experience of the people who are coming
to this job.
Commissioner Fletcher and Mr. Van Liere discussed the additional fees that were
quoted.
Mayor Borno thanked the Committee, stating he was impressed reading the reports and
summaries.
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Action on Resolutions 6. Action on Resolutions
None.
Action on Ordinances 7. Action on Ordinances
A. Ordinance No. 33-10-17, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, CALLING
FOR A REFERENDUM TO AMEND SECTIONS 14, 36, 39, 40 , 41 AND 43 OF
THE CITY CHARTER TO AMEND THE SCHEDULE AND PROCEDURES FOR
CITY ELECTIONS, AND PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 33-10-17 by title.
City Clerk Donna Bartle explained the Commission directed staff to prepaze an
ordinance that would incorporate the proposed Charter changes, as requested by
Supervisor of Elections Jerry Holland, to be put on the November ballot as a
une 14, 2010 REGULAR COMMISSION MEETING Pace 8
referendum. She stated, as a result, Ordinance No. 33-10-17 was prepared and is
presented tonight for approval on 1St reading.
Commissioner Parsons asked about the swearing in. Ms. Bartle explained the
procedure to him.
Commissioner Daugherty questioned why the times the polls are open was eliminated.
Ms. Bartle explained it was not necessary to have this in our Charter because we have
to go by what the statute says.
Motion: Approve Ordinance No. 33-10-17 as read.
Moved by Daugherty, seconded by Fletcher.
Commissioner Fletcher asked about the qualifications of being an elector they
discussed at the meeting with Jerry Holland. He stated it doesn't have anything
requiring an elector to be a citizen, which concerns him, and he would like to insert the
Language that a candidate or sitting Commissioner must be a citizen of the United
States of America. Mr. Jensen stated this Ordinance is for the dates of qualifying,
voting dates, time periods eta He stated there is a separate section in the Charter about
qualifications to hold office and that would be a different referendum. He further
stated the law requires that any referendum be a single subject/topic. Commissioner
Fletcher stated he would like to put this on the agenda to bring it up for another Charter
referendum. Mayor Borno stated we would not be able to do that for this election but
they can work on that later.
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Miscellaneous 8. Miscellaneous Business
Business
A. Sewer Rehabilitation in Salt Air Subdivision.
Donna Kaluzniak summarized her staff report stating the Sewer Master Plan
recommended that we do quite a bit of sewer rehabilitation and showed a map of the
areas completed and those still needing rehabilitation. She explained these sewer
rehabilitations are being done with $282,000 from a hazard mitigation grant and we are
paying $118,000. She stated these two contracts will be piggybacked on with JEA for
this work.
Ms. Kaluzniak answered questions from the Commission. Discussion ensued.
Motion: Authorize Insituform Technoloses, >Cnc._to~rovide cured-in-place pi
(CIPP) for the Salt Air Sewer Rehabilitation Proiect in the amount of $340,000,
using specifications and pricing in JEA Contract No. 82768. Authorize Concrete
Conservation. Inc. to provide manhole rehabilitation for the Salt Air Sewer
Rehabilitation Proiect in the amount of $60.000 using specifications and pricing in
,Tune 14.2010 REGULAR COMMISSION MEETING Page 9
JEA Contract No. 88990. Authorize the City Manager to sign the contracts with
Insituform Technologies. Inc. and Concrete Conservation, Inc.
Moved by Fletcher, Seconded by Daugherty
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
B. Request from Jacksonville Transportation Authority for Beaches Trolley
funding.
This item was taken out of sequence and acted on earlier in the meeting.
C. Request from Beaches Habitat for Humanity to Keep Impact Fees at Pre-
Increase Levels.
Donna Kaluzniak summarized her staff report and explained the request from Beaches
Habitat for Humanity. She stated staff is asking for the Commission's
recommendation and direction on how to proceed.
Commissioner Parsons stated he does not see how we can justify giving anyone a break
on the impact fees without giving a lot more people a break on them as well and
believes this could snowball. He stated he does not support this.
Motion: Denv request to lower impact fees.
Moved by Parsons, Seconded by Fletcher
Commissioner Woods stated she agreed with Commissioner Parsons.
Mayor Borno agreed with Commissioners Woods and Parsons and stated we do not
want to set a precedent.
Votes:
Aye: 5 -Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
D. Request to Evaluate Feasibility of Adding a Second Canoe I Kayak Launch Site
to Dutton Island Preserve.
Rick Carper explained Commissioner Daugherty requested that staff evaluate the
feasibility of adding a second kayak launch facility at Dutton Island Preserve. Using
aerial slides he explained where the launch was proposed. He further stated, due to the
cost of this project just to get permitting, it is his recommendation to not approve this
request.
Commissioner Daugherty explained his reasons for making this request. He agreed the
cost right now is prohibitive but he would like to open up that section of marsh when
June 14 ZO10 REGULAR COMMISSION MEETING Page 10
they do the master plan. He stated he believes this launch would take a lot of the
environmental impact off of Tideviews. He further stated since this would be
improving access to Jacksonville's portion, he believes it appropriate to contact
Jacksonville to see if they would be interested in contributing to this and asked staff to
explore this.
Commissioner Woods asked what funding sources would be available. Mr. Carper
stated there is no money in the budget this year, nor next year. Assistant City Manager
David Thompson stated the Florida Inland Navigation District grants can be applied for
after a master plan is in place.
City Manager Hanson asked if permitting would be less expensive if it was done in
connection with permitting of other facilities in the Tideviews area. Mr. Carper stated
yes. Mr. Hanson asked if this would be something that could be added to another
application in the future for other improvements. Mr. Thompson stated yes, adding
that is why he would like a master plan that would include a variety of other things.
He stated as long as it enhances the public access, making it part of a bigger plan
would be advantageous to us.
Mayor Borno asked if developing the master plan for the Preserve area was identified
during the Strategic Planning. Mr. Hanson stated they talked about master planning for
the Preserve as one of the items under the strategic plan.
Commissioner Fletcher thanked Commissioner Daugherty for prompting consideration
of these things. He believes it is good to look at elements they might want to include
in the master plan.
Mayor Borno stated this item is deferred until they get more into the master planning
concept.
E. City Commitment Supporting the Basin Management Action Plan 2 for 15
Lower St. Johns River Tributaries (including Hopkins Creek and Sherman
Creek) Classified as Impaired for Fecal Coliform by the Florida Department of
Environmental Protection.
Rick Carper summarized his staff report explaining how the City participated in the
Base Management Action Plan development, round two, in Northeast Florida in the
lower St. Johns River Basin for fecal coliform. He stated his recommendation is to
authorize the Mayor to sign the letter of commitment.
Motion: Authorize Mayor to elan the statement of commitment to suaaort the
Lower St. Johns River Tributaries Basin Management Action Plan II.
Moved by Fletcher, Seconded by Parsons
At the request of Commissioner Woods, Mr. Carper explained what encompasses
Sherman Creek. He further stated everything in Atlantic Beach that flows north is
Sherman Creek; everything that flows south is Hopkins Creek. He stated they will be
monitoring Sherman Creek at the eastern and western entrances to Fleet Landing and at
Assisi Lane at Pocket Creek, and for Hopkins Creek right at Atlantic Blvd.
June 14.2010 REGULAR COMMISSION MEETING Page 11
Commissioner Woods asked if Mr. Carper thought there would be any problems. Mr.
Carper stated he is very co~dent about Sherman Creek but he is not sure the problem
has been solved in Hopkins Creek. He stated the sample station used in the past, which
resulted in Hopkins Creek being placed on the impaired list, is at the Kings Road
crossing near the border of Jacksonville Beach.
Votes:
Aye: 5 - Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
F. Direction to staff related to the Audio Recordings being put on the City's
Website.
City Clerk Donna Bartle summarized her staff report explaining it takes approximately
30 minutes to post each audio of the Commission meetings, the average number of
recordings being requested per year is 12, and the City's current server can
accommodate up to 10-12 meetings, but more can be posted if a new server is
purchased. She further stated if the Commission determines they want staff to post
audio recordings to the website, guidance is needed as to what meeting date to start
with and how long each recording should remain posted. She stated if the Commission
wants to have more than 10-12 meetings posted, we will need to purchase a server to
do that and the cost is explained in the staff report.
Commissioner Woods thanked Donna Bartle and Keith Randich for their quick
response. She noted several people who had listened to the audios, stating it is already
helping. She stated she does not believe we need to go to the expense of getting a new
server at this point but likes the ability of being able to put the 10-12 recordings on line
that the system can hold.
Commissioner Parsons stated he does not like the idea and believes it goes above and
beyond staff's duties and eats up the room on our server. He does not believe it is
necessary. He stated anytime someone wants a tape they can request it. He stated he is
not in favor of putting the audio of the meetings on the web.
Commissioner Fletcher stated the time it takes to post the audio is not that big a deal
and he would like to give it a try for a year to see how often it is utilized. He stated he
would not want to buy another server for it.
Commissioner Daugherty stated he is in favor of having more access and transparency
to our meetings for the general public. He stated he does not think it is necessary to
have 10-12 meetings archived on the server because he believes the purpose of the
audio is to be able to go back and see what happened at the last meeting. He stated he
is in support of making this a regulaz part of what we do.
Mayor Borno stated the quality of the audio is poor and you cannot identify the
speakers. He stated he would consider one audio being posted until the next meeting
and then replaced by the next recording but does not support a lot of recordings being
there.
June 14 2010 REGULAR COMMISSION MEETING Pace 12
Mr. Thompson explained since the recordings are put on the FTP server, it does not
affect the website.
City Clerk Bartle asked if, when Mr. Randich came up with the availability for the 10-
12 audios, he considered the possibility of another department needing to post
something out there. Mr. Thompson stated he believed he did, but was just giving a
ballpark estimate. He stated Mr. Randich stated it could occupy as much as 100M for a
single meeting and estimated 10-12 would be the maximum we would be able to keep,
but it depends on the length of the meetings. He stated the fact that we do put other
things on that site was considered.
Commissioners Daugherty and Fletcher discussed using a pod cast, rather than storing
these on our server. Discussion ensued.
Motion: Direct staff to keen 6 audio recordings of meetinss.
Moved by Fletcher, Seconded by Woods
Votes:
Aye: 4 -Borno, Daugherty, Fletcher, Woods
Nay: 1-Parsons
MOTION CARRIED
G. Designate a Voting Delegate to the Florida League of Cities Annual
Conference to be held in Hollywood on August 19-21, 2010.
Mr. Hanson explained the voting delegate and stated the only Commissioner who has
indicated an interest in going is Mayor Borno.
Motion: Designate Mayor Borno to be the Voting Delegate
Moved by Fletcher, Seconded by Parsons
Commissioner Woods asked what the cost was. Mayar Borno stated he does not have
that information because he does not have the registration forms in front of him.
Commissioner Daugherty asked if there was money in the travel budget for the
Commission. Mr. Hanson stated there is money in the budget for Commission travel
and expects it will be at least met by the end of the year but will have to go back and
look at the specific numbers.
Commissioner Fletcher stated our representation on the Florida League of Cities is
very important and we need to commit to that. Mayor Borno agreed stating, since he
won't be around forever, somebody needs to pay attention to these things and get
involved with the Florida League of Cities because we deserve to have our
representation there.
Votes:
Aye: 5 -Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
June 14, 2010 REGULAR COMMISSION MEETING Pase 13
H. Police Report -1St Quarter, 2010.
Chief Mike Classey summarized the highlights of the quarterly report and answered
questions from the Commission. Discussion ensued regarding vacancies in the Police
Department and DUI enforcement.
City Manager 9. City Manager
A. City Manager's Report.
City Manager Jim Hanson reported on the latest alcohol deployment, stating of the 13
businesses checked only one sold to a minor. He further reported the police
department has put their first hybrid vehicle into use for patrol.
Mr. Hanson stated Comcast Cable has informed the City that they will exercise their
option to be regulated under the statewide franchise, rather than the City franchise. He
stated he has some concerns about the provisions we had in our franchise ordinance on
right-of--way use. He stated City Attorney Jensen advised that we write a new
ordinance for the Commission's consideration that would not just cover Cable TV
companies, but all utilities operating in our right-of--way.
Mr. Hanson announced there will be a SK race on Labor Day on Selva Marina Drive,
which will be closed off in the morning. He stated the race is sponsored by Selva
Manna County Club and will benefit the organization, Friends, which provides support
for cancer victims and their families.
Reports/Requests 10. Reports and/or requests from City Commissioners and City Attorney
City Commissioners
City Attorney A. Discussion of Resolution opposing Amendment 4.
Commissioner Parsons stated this was tabled previously and he has to make a
motion to take it from the table for discussion purposes.
Motion: Remove from table for discussion purposes.
Moved by Parsons, Seconded by Fletcher
Commissioner Parsons stated there is nothing to vote on; he just wanted to
discuss some issues. He gave a handout to the Commission to sign if they are
opposed to Amendment 4 which gives them the right to use their name. He
stated even though he has more to say about it, this is not the place and it will
be brought up at Exchange Clubs and Rotary Club, etc., which are better
locations for discussion than here.
Mayor Borno agreed stating there is a lot of information out there on this and it
is very critical, with the referendum coming up, for citizens to be informed so
they can make a knowledgeable decision.
Commissioner Parsons stated the last election for the State Senate seat and the
Atlantic Beach election cost Duval County over $700,000.
June 14 2010 REGULAR „COMMISSION MEETING Pase 14
Commissioner Daugherty
• Reported on his attendance at the International Council of Shopping Centers
convention in Las Vegas. He also discussed the vacancy that will occur when
Publix leaves.
• Stated there is a Resolution before the Jacksonville City Council to revisit the
Interlocal Agreement. Stated he would leave a copy with the City Clerk if
anyone wanted a copy. Mayor Borno explained our Interlocal Agreement
resulted from a settlement by the court which is different than the other two
beach cities. He stated we are staying on top of this.
• Asked for status of the Dog Park. Mr. Hanson stated we are still waiting on the
easement from the church.
City Clerk Bartle
• Reminded the Commission she will be out for 3-6 weeks beginning June 23 and
Nancy Bailey will be Acting City Clerk.
Commissioner Woods
• Agreed with Commissioner Pazsons that she has made a lot of public records
requests and has been looking at all that information and trying to figure out
where as a city we should go. The information we used to make our
recommendation for approval of the TMDL project has changed. She stated
we are about to tie up almost all of our capital improvement money for twenty
years or so. We've based our actions on the total capacity of the plants, not the
actual projected usage of them and, as our population numbers remain low, the
usage just isn't projected to be there the way that it was at the time. She stated
the City has economic hazdships coming like everybody else and believes the
thing to do is to phase this plan in. She stated some of the projections showed
that we would not be at capacity until 2025 or so, but that's fifteen years out,
and by then they will be doing repairs to excess capacity that you have never
even used. She stated she would really appreciate the Commission taking the
time to seriously think about this and make sure that moving ahead all at once
is the right thing to do for the City. She further stated she didn't realize at the
time they voted on this that all of the effluent from north of Atlantic Beach and
east of the river is going to be coming into the heart of Atlantic Beach. She
stated they had a wonderful tour of the wastewater treatment plants with Donna
Kaluzniak but there is an awful lot of odor there. When you think about
doubling the amount of effluent that's going to come into to that part of our
City, you are really going to increase the aromas and they are not pleasant out
there. She stated there is a permanent odor in the air over at Jordan Park that
cannot be good for economic growth in that area. She stated we have worked
so hard on everything we are doing to improve the Mayport Road Corridor, yet
here we are working against ourselves by bringing all that effluent right into
the middle of our City.
• Reported on the event put on by the Vineyard Church on Sunday at Donner
Park. She stated their hearts are in the right place and they are very committed
to working with us and our communities and she really appreciates everything
they are doing.
June 14 2010 REGULAR COMMISSION MEETING Page 15
Mayor Borno
• Stated he had the privilege of representing the City on the Ark Royal and the
Spanish training ship. He stated they were two great crews.
• Regazding Publix, he stated staff has been making phone calls and keeping in
contact with everyone. He stated they are trying to be proactive and if the
Commission has any suggestions, please let them know. Commissioner
Daugherty stated when he was at the conference in Las Vegas there was a
service called Loop Net which is like MLS for commercial property. He stated
that property wasn't listed on there. He stated that, with the lack of them
returning phone calls, concerns him.
Adjournment There being no further discussion, the Mayor declazed the meeting adjourned at 8:47
p.m.
Mike Borno, Mayor/Presiding Officer
ATTEST:
Nancy E. Bailey
Acting City Clerk