Item 10AAGENDA ITEM # l0A
MINUTES JUNE zs, 2010
Board Member Review Committee Meeting
June 15, 2010
Call to order
The meeting was called to order by Mayor Pro Tem John Fletcher at 5:00 pm. Those in attendance
were Mayor Pro Tem John Fletcher (Chairman), City Manager Jim Hanson, Member Glen Fisher,
Member Jim Smith, City Clerk Donna Bartle, Recreation Director Timmy Johnson, and Cultural
Arts and Recreation Advisory Committee Chair Lori Gaglione.
1. Approval of the minutes of the BMRC meeting of September 16, 2009.
Motion: Approve minutes of the Board Member Review Committee meeting of September
16, 2009.
Mayor Pro Tem Fletcher explained it would not be appropriate for him to vote on approval of the
minutes since he was not a member for that meeting.
Moved by Fisher, seconded by Smith
Motion carried unanimously
2. Review current members on the Cultural Arts and Recreation Advisory Committee
whose terms expire on 7/8/2010 and are interested in reappointment (4 upcoming
vacancies and 1 current vacancy)
A. Cris Garrard
B. Lynne Roskein
C. Jolyn Johnson
Mayor Pro Tem Fletcher advised there are five vacancies to address on the Cultural Arts and
Recreation Advisory Committee (CARAC). It was explained that Mr. Howard resigned from the
Committee and the terms of the other four members, McCawley, Garrard, Roskein and Johnson
will expire on July 8, 2010. Ms. Bartle confirmed that the current members listed on the agenda
are interested and are to be considered for reappointment. She explained that member McCawley
is termed out which means that her vacancy along with Mr. Howard's vacancy will require
replacement by new applicants.
The Committee discussed the attendance record of the three members as well as their contributions
to the Board.
Motion: Recommend reappointing Cris Garrard, Lynne Roskein and Jolyn Johnson to
serve an additional term on the Cultural Arts and Recreation Advisory Committee beginning
July 9, 2010.
Moved by Fisher, seconded by Hanson
Motion carried unanimously
3. Discuss the new candidates(listed below) and make a recommendation.
New candidates:
AGENDA ITEM # l0A
JUNE 28, 2010
A. Carolyn McCarthy (not previously interviewed)
B. Tammy Lally (not previously interviewed)
The Committee interviewed Ms. McCarthy and Tammy Lally separately. The purpose of the
interview and an overview of the duties and responsibilities of the Cultural Arts and Recreation
Advisory Committee, along with examples of the various programs, were explained to each. Each
applicant explained her personal accomplishments, goals and interests in the community. The
Committee offered the applicants the opportunity to ask questions and the Committee responded to
those questions.
After the interviews were completed, the Committee discussed each candidate and made the
following recommendations to fill the vacancies of Mr. Howard and Ms. McCawley.
Motion: Recommend appointing Carolyn McCarthy and Tammy Lally to serve as new
members on the Cultural Arts and Recreation Advisory Committee beginning July 9, 2010.
Moved by Fisher, seconded by Smith
Motion carried unanimously
4. Other Business
Mr. Johnson explained that currently one of the members of the Cultural Arts and Recreation
Advisory Committee is to be utilized by a representative of the Teen Council, but the Teen Council
has not met for about a year. He asked the Board Member Review Committee to make a
recommendation that the Teen Council member on the CARAC be changed to a regular citizen
member.
Motion: Recommend that the enabling Resolution for the Cultural Arts and Recreation
Advisory Board be amended to replace the Teen Council representative member with a
regular citizen member.
Moved by Hanson, seconded by Fisher
Motion carried unanimously
Discussion ensued about the lack of applications for the Cultural Arts and Recreation Advisory
Committee. The Committee requested an article be put in the City's newsletter.
A. Set agenda for next meeting
The Committee decided to set the next meeting for August 12, 2010 at 5:00 pm to address
membership on the Code Enforcement Board and also address membership on the Cultural Arts
and Recreation Advisory Committee if the Resolution is approved and new applications are
received for that Committee.
Adjournment
There being no other business, the meeting adjourned at 6:10 pm.
John Fletcher
Chairman
DRAFT- Minutes of the Board Member Review Committee Meeting on June 1 S, 2010 Page 2 of 2
AGENDA ITEM tt l0A
JUNE 28, 2010
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
Created by Resolution #02-13 July 8, 2002; Amended by Res. #03-5
Meets at 7:00 p.m. the 4th Tuesday of the month
2-year term; 4-term limit
NAME/ADDRESS EXP. DATE CONTACT INFORMATION
Ingrid McCawley 07/08/2010 200-9363 (c)
345 4th Street (4th term) 242-0203 (h)
Atlantic Beach, FL 32233 ingridmccawley@aol.com
Meade Coplan 07/08/2011 241-7268 (h)
10 Tenth Street (1st term) coplancabana@yahoo.com
61-K The Cloisters
Atlantic Beach, FL 32233
VACANT 07/08/2011
Jeff Wight 07/08/2011 629-8343 (h)
831 Begonia Street (1st unexp & 2"d term) jtwight@yahoo.com
Atlantic Beach, FL 32233
Cris Garrard 07/08/2010 887-7966
341 9T" Street (1st unexp & 2"d term) crisgarrard@gmail.com
Atlantic Beach, FL 32233
Lynne Knecht Roskein 07/08/2010 249-2930 (h)
1220 East Coast Drive (1st unexp & 2"d term) 434-5705 (daytime)
Atlantic Beach, FL 32233 lynneandjeff@comcast.net
Lori Gaglione (Chair) 07/08/2011 249-3046
342 Oceanwalk Drive S. (2nd term) 241-8888
Atlantic Beach, FL 32233 LoriGag@bellsouth.net
Dawson Pickett 246-7086 (h)
Teen Council Members (1stterm) picket@isp.com
Jolyn Johnson 07/08/2010 249-1654
2322 Beachcomber Trail (2nd term) artsjolynjohnson@bellsouth.net
Atlantic Beach, FL 32233
Timmy Johnson Staff Liaison 247-5828 (w)
Director, Recreation & Special
Events
Karen Kempf Recording Secretary 247-5828 (w)
Administrative Assistant kkempf@coab.us
Revised 1/28/10
AGENDA ITEM # l0A
JUNE 28, 2010
CITY OF ATLANTIC BEACH
BOARD /COMMITTEE MEMBER APPLICATION FORM
Please check (~ the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board /committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.)
- Code Enforcement Board _ Community Development Board
Pension Board of Trustees _ Board Member Review Committee
Cultural Arts and Recreation Advisory Committee
DATE. IJ~C ~~ (~ APPLICANT'S NAME:
ADDRESS: ~~ ~~ ~~,(~C I~ G~/1 ~V ~'
DAYTIME PHONE: ~ ~ 'I ' 2t'I 1 ~ f I Z?'
E-MAIL ADDRESS: ~~ `~ ~~I ~~aV'I "`~~
~ ~~1 ~~~~ ~~~. ~~ 3Zz~=~
EVENING PHONE: ~~'1 ' ~~ ' D ~~ T
FAX:
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the board/committee applying for.
Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: This application will expire two (2) years after date of submittal.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
AGENDA ITEM # l0A
JUNE 28, 2010
CITY OF ATLANTIC BEACH
BOARD / CONIlVIITTEE MEMBER APPLICATION FORM
Please check (~ the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board /committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.)
Code Enforcement Board _ Community Development Board
_ Pension Board of Trustees _ Tree Conservation Board
~ Cultural Arts and Recreation Advisory Committee - Board Member Review Committee
DATE: ~ ` ~ G APPLICANT'S NAME: it!
ADDRESS: ~-'a" 3 3 ~/~~' ~-~
DAYTIME PHONE: i~''7"' ~ !o
E-MAIL ADDRESS: ~ ~G~-~~.-FAX:
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EVENING PHONE: ~~~~~
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the board/committee ap lying for.
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Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this boatel/committee,
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Please return completed fo to ~ ~~~~ ~
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: This application will expire two (2) years after date of submittal.
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