Item 6AAGENDA ITEM # 6A
JULY 12, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Maintenance Agreement Contract Renewal with the Florida Department of
Transportation (FDOT)
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: June 29, 2010
BACKGROUND: The FDOT has forwarded the Contract Renewal for the Local
Maintenance Agreement to authorize and reimburse Atlantic Beach for
maintaining the following areas:
a) State Road 10 (Atlantic Boulevard) -both sides, from Third Street
to Mayport Road, and the north side only from Mayport Road to the
Intracoastal Waterway Bridge, with the exception of the FDOT retention
pond,
b) State Road 101/A1A (Mayport Road) -from Atlantic Boulevard to
Assisi Lane (both sides),
c) Mayport Flyover -areas within Atlantic Beach, including the
retention pond on Mayport Road between West 4~' & West 5t" Street, and
the retention pond at the end of Begonia Street off West 1st Street.
d) Drainage Ditch between Saratoga Circle North and Forrestal Circle
South -from Mayport Road to Atlantic Boulevard through Aquatic Drive,
e) Drainage Ditch from Fleet Landing -running north-northwest
along Mayport Road, terminating at the salt marsh,
f) FDOT Pond #3 on Mayport Road at the Hess Station.
Maintenance work involves street sweeping, mowing, litter removal, edging, tree
trimming and pruning.
This Renewal is for (1) one year beginning July 1, 2010 through June 30, 2011.
The total annual amount the City of Atlantic Beach will receive from the FDOT for
performance of this maintenance will be $51,509.20.
RECOMMENDATION: Staff recommends approval of this Agreement, and that the
Commission pass a Resolution approving the new contract as required by the
FDOT, authorizing the City Manager to sign the Renewal Agreement.
ATTACHMENTS: Resolution No. 10 - 09
FDOT -Maintenance Extension Agreement
Maintenance Activities Attachment "A"
REVIEWED BY CITY
AGENDA ITEM # 6A
JULY 12, 2010
RESOLUTION NO. 10-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
CITY MANAGER TO EXECUTE A MAINTENANCE CONTRACT RENEWAL
BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida
Department of Transportation to provide maintenance on certain streets and other areas
throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and
portions of Mayport Road; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of
the base agreement.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1. The City Manager is hereby authorized to execute the Renewal Agreement
for Maintenance with the Florida Department of Transportation on behalf of the City of Atlantic
Beach.
SECTION 2. This Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this Day of July 2010.
Mike BORNO
Mayor
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
ATTEST:
NANCY E. BAILEY
Acting City Clerk
Florida Department of Transportation
CHARLIE GRIST 1109 South Marion Avenue
GOVERNOR Lake City, Florida 32025-5874
June 14, 2010
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233-5445
Subject Contract No: BDL64
Description: Renewal #2
County: St. Johns
Gentlemen:
AGENDA ITEM # 6A
JULY 12, 2010
STEPHANIE C. KOPELOUSOS
SECRETARY
Enclosed is the Contract Renewal for the Local Agreement for Maintenance. If you agree
with this renewal, please execute (sign and Seal) all five (5) copies of this contract, and
attach an original (signed and sealed) resolution and return it to the address listed below
as soon as possible.
Department of Transportation
District Maintenance Contracts - MS 2010
1109 South Marion Avenue
Lake City, Florida 32025
Upon receipt of the completed documents, the renewal agreement will be executed on
behalf of the Department and an original will be returned to you.
Thank you for your cooperation.
Sincerely,
.~
~ - ~~
~~~`' Lizbeth A. Yates
District 2 Maintenance Contracts Administrator
Imb
Enclosures
www.dot.state.fl.us
AGENDA ITEM # 6A
JULY 12, 2010
Contract No.: BDL64
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
Financial Project No(s)
County(ies): Duval
41021617263
375-020-23
CONTRACTS ADMINISTRATION
OGC - 04/06
Renewal: (1st, 2nd, etc.) 2nd
This Agreement made and entered into this day of by and between the State of
(This date o e en ere y ~ on~vT-~
Florida Department of Transportation, hereinafter called "Department", and City of Atlantic Beach
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on this4th day of August, 2008
(This date to be entered by DOT only)
entered into an Agreement whereby the Department retained the Contractor to perform the maintenance
responsibilities for State of Florida Hi hway System in order to maintain the aesthetic appearance of the SR as identified
in Attachment "A" of the oriainal aareement with the Citv of Atlantic Beach
and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement for a period beginning the 1st day of
November , 2010 and ending the 31st day of October
at a cost of $ 51,509.20 .
2011
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
City of Atlantic Beach STATE OF FLORIDA
Name of Contractor DEPARTMENT OF TRANSPORTATION
Contractor Name and Title
BY:
Authorized Signature
Name of Surety
City State
By:
Florida Licensed Insurance Agent or Date
Attorney-In-Fact (Signature)
Countersigned:
Florida Licensed Insurance Agent Date
BY:
District Secretary or Designee (Signature)
Title: Director of Operations
(SEAL) Legal:
Fiscal:
Approval as to Availability of Funds