Permits Atlantic Blvd Medians AGENDA ITEM NO:
DATE: Z91-9?
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDAITEM: Maintenance of Atlantic Blvd. Medians
SUBMITTED BY: Robert S. Kosoy, Director of Public Works
DATE: June 23, 1999
BACKGROUND: Since the original planting of the palm trees, grass and shrubs and
installation of the sprinkler system we have hired two companies to
perform the annual maintenance contract. First, from May 1, 1997
to April 30, 1998 Aloha Services did not maintain the lantana or
weed-eat effectively and prompted a rebid of the work. From May
1, 1998 to July 31, 1998 City Staff tried to maintain the medians
the best they could,however no pest control was done at this time.
Next, Arlington Rivers Lawn Care received the new bid on August
1, 1998 and have improved but have lost most of the lantana that
was in fair to poor condition. Their pest control subcontractor,
Nader's Pest Raiders, has not controlled the leaf miners that
continue to cause some of the lantana to die. The contractor has
been advised of the problem and has been working on it for the last
six weeks.
On June 22, 1999 Mr. Kelly Elmore, RLA from Euthenics Studio,
advised that he has received monies from Greenscape to replace all
of the dead lantana and some Indian Hawthorne and can cut down
the dead palm in front of Publix. B&L Landscaping can do this
work before the July 41 weekend. He further advised that if a
replacement palm is desired, a cost of approximately$4,000 should
be budgeted by the City of Atlantic Beach. This cost will cover the
cost of the new palm and the crane rental to remove the old root
ball and plant the new palm.
RE,COMMENDATION: If desired, the City Commission may appropriate funding of
$4,000 to replant a new palm tree to replace the extra palm tree we
received.
ATTACHMENTS: Letter from Mr. Kelly Elmore, RLA, Euthenics Studio, dated
June 22, 1999.
REVIEWED BY CITY MANAGER:
Join--23-99 07:20A Lee S. Elmore, Realtor 904-241-8382 P.02
EUTHENICs STUDIO
June 22, 1999
Mr.Bob Kosoy,RE.
Public Works Director
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach,Florida 3)2233
RE:Atlantic Boulevard Medians
Plant Replacement
Dear Bob:
The Greenscape Executive Board has approved $7.000 dollars towards the replanting Of,
shrubs and groundcovers in tile Allantic Boulevard Medians to replace darnaged or
.11
Missing plants from tile original Pit Iting two years ago. This i.s a very gej-jej�o "nd
unusual bequeath oil their behalf and shou'Id emphasize their coi,ce.rn iind commitrulesn't to
this stretch of roadway looking its best.
The work will be contracted ro B&L Landscape CoinpanY for tile. hopeful coll)pIetioll
before tile July 4h weekend. I am anticipating, through conversation with City Manager
David 'rhompsoll, that the City of Atlantic Beach, will P0nV up S2, '
$9,500 replacement cost. Approximately 290 Indian Hawthol-lic 500 towards the total
600 Aztec Grass, 80
Green Giant Lidope and 1200 Yellow Laritana will bo installed.
The rehabilitation work does not replace the one d.cad Palm at the Atlantic Shopp.ing
Center traffic light median; however, tile dead palm trunk. will be removed, A
rePhicellient palm is not included M thiS C�ffbl`t due to the $4,000 cost associate(l ith it,,;
purch&,;e and installation \X
Additionally, there are several areas in tile gr;lssed rne(fia. tj
nat
"To -in ileed of resodding wi(h Bermuda gra�". rhis shou'd, in mY opinion, be the
ns
responsibility of the current maintenance colitr.ictol., on whose watch tile rass
experienced such drainatic decline. 9
Please contact ine if you have any questiolls about tjjis prj
C, ec t at 246-614 19.
Sincerely,
Ke.11) El RLA, ASLA
,�R
Cc: Anna Dooley, Greeriscape of Jacksonville
MINUTES OF MEETING
DATE/TIME: April 21, 1999 @ 9:30 a.m. .
ATTENDEES: David Thompson, City Manager
Kelly Elmore, Greenscape (246-6219 Fax 241-8382)
Robert S. Kosoy, Director of Public Works—z";;:
Phil Nodine, Streets and Maintenance Division�Dir�ector
Ron Schiebler, City Gardener
SUBJECT: Landscaping Medians on Atlantic Blvd.
On April 21, 1999, a meeting was held at the Atlantic Blvd. medians, near the old
Pic-n-Save building, to discuss the following items:
1 Palm Tree Replacement —There is one dead palm tree in front of Publix and
due to the fact that the contractor installed one extra palm tree, we cannot
require its replacement. However, Kelly Elmore will contact the firm who
installed the palm trees and attempt to have it removed. Kelly estimates the
cost of the new palm tree would be approximately $4,000.00.
2) Palm Tree Fertilization —We received a quote from B&L Landscaping,
dated March 30, 1999, for fertilization of the palm trees three times per year
(April, August and December) for a total of$1,485.00. This requisition will be
entered by Public Works.
3) Fertilization Program —A meeting will be set up with Arlington Rivers Lawn
Care, Inc. and their spraying sub-contractor, Nader's Pest Raiders, to explain
that the current weed control program is inadequate. We will require closer
adherence to the project specifications and possibly additional work to
achieve the treatment level required. This meeting will be attended by the
Kelly Elmore, Phil Nodine and Ron Schiebler.
4) Replanting — Ron Schiebler presented a preliminary survey of the plants
needed to finish the medians. Kelly Elmore will prepare a more detailed
survey and he will attempt to obtain a quote from the contractor doing work
for Jacksonville Beach, B&L Landscaping. This quote will be in accordance
with their contract with Jacksonville Beach and afford us the opportunity to
"piggy-back" on their pricing.
If there are any additions or corrections to these minutes, please advise.
Attachments: B&L Proposal
Preliminary Survey
RSK/9
C 4-i
IEd IkILW-AmazwrojAm
B & L LANDSCAPE CO., INC.
Landscape & Irrigation Contractors
P.O. Box 24384
JACKSONVILLE, FLORIDA 32241
(904) 262-1264
FAX (904) 880-1478
PROPOSAL SUBMITTED TO PHONE DATE
STREET CITY OF ATLANTIC BEACH JOBNAME MARCH 10. 1999
800 SEMINOLE ROAD ATLANTIC BEACH PALM TRFFs
CITY,STATE and ZIP CODE JOB LOCATION
ATLANTIC BEACH, FL 32225
ARCHITECT ATTN: MR. RICK BEAVER I DATE OF PLANS JOBIPHONE
We hereby submit specifications and estimates for:
FURNISHING MATERIALS, LABOR AND EQUIPMENT FOR THE FOLLOWING:
FURNISH AND APPLY FERTILIZER TO PHOENIX DACTYLIFERA PALMS PLANTED
IN THE MEDIAN OF ATLANTIC
THIS APPLICATTOW Tn nj� TURRE (1� TT
OF EACH YEAR. 1-1 -----S PER YEAR, APRIL, AUGUST �2il) DECE�EBER
EACH APPLICATION TO BE FOR THE SUM OF $495.00
3 x $495.00 $1,485.00
We Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
SEE ABOVE dollars($
Payment to be made as follows:
UPON COMPLETION OF THE WORK AND RECEIPT OF TNVOTCE
Any accounts older than 30 days will be charged Interest at the rate of 11/2% per month. All costs of collections will be assessed to the
Purchaser Including all attorney's fees and court costs.
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices. Any alteration or deviation from above specifications Authorized
involving extra costs will be executed only upon written orders, and will become an extra Signature
charge over and above the estimate. All agreements contingent upon strikes, accidents or
delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our Note:This proposal may be 30
workers are fully covered by Workman's Compensation Insurance. withdrawn by us if not accepted within days.
Acceptance of Proposal —The above prices,specifications
and conditions are satisfactory and are hereby accepted.You are authorized to do the Signature
work as specified.Payment will be made as outlined above.
Date of Acceptance: Signature
To Reorder Call
LA—CEM-011-8015-225-6380
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April 12, 1999
Mr. David Thompson
Acting City Manager
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
RE: Atlantic Boulevard Medians
Dear David:
Two years ago, Greenscape of Jacksonville orchestrated the planting of the Atlantic
Boulevard medians from Mayport Road to Third Street. In the time since, the City of
Atlantic Beach, who agreed to maintain the medians, has done a spotty job at best of
providing basic horticultural maintenance. Though the City was wise to privatize the
maintenance, they have done a poor job of enforcing the maintenance specifications of
the contract. The result of these inaction's are a series of weed infested, vacant planting
beds that will be difficult and expensive to reestablish to their former, original luster.
I am writing to you to express my concern and dismay that such a once proud and
community uplifting project has been allowed to deteriorate to such a condition. As a
Board member of Greenscape and Atlantic Beach resident, I am appalled that there seems
to be so little interest from the Commission or staff to remedy the situation. Greenscape is
applying for final payment to FDOT for this project, and their evaluation and final
punchlist comments will be less than sterling concerning the condition of the plant
material and plant beds.
Greenscape may be willing to inject some funds into rehabilitating this project. But we
would like to have a commitment from the City of Atlantic Beach stating that they will
enforce the maintenance specifications, RFP new landscape maintenance companies and
inject some funding into the project to bring it back into an acceptable condition.
Greenscape holds the City liable for the current conditions given their original acceptance
of the Maintenance Agreements with FDOT and the fact that Greenscape is not officially
off the hook with FDOT yet.
I know that you have your hands full as interim City Manager, but I would like to meet
with you on site to review conditions and discuss the best possible way to get this project
looking like it should. I know you contributed a day's hard labor to this end, and I would
hope you feel a vested interest of seeing these needed modifications made. Please contact
me at 246-6219 to arrange a time and date to meet and discuss.
S*ncerel
Kelly R. 7 ore, RLA, ASLA
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13517
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CITY'OF AIN -A
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PERMIT INFORMATI N,
LOCATION 1NF0-RMTIoN
Permit Number i35'17 ATLANTIC SOUL'
Permit. Type:UTILITIES LEVARD MED I A,I
I'l ass of Work:REMODEL -------- ATLANTIC BEACK,1 MOWIDA 3�233
LE0AL, DESCRIPT"ION
Constr . Type-N/A Block: Lot :
Proposed Us'e:UTiLITY Twp:
Section: , u d-
Dwellings,. 0 0 S b Rng
Subdivision,
E'St . Value:
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Improv. C
6 ' 300,000 -00
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Addr: 11914 0 , OSTA ROAD
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NOTICE—ALL CONCRETE FOAMS AND FOOTINGS MUST BE INSPECTED BEFORE POUR#*G�
,PERMIT-VOID SIX MONTHS AFTER DATE OF ISSUE
BUILDING MATERJAL,RUBBISH AND DEBRIS FROM THIS W A
0 K MUST NOTBEOLACEDIN PU13LIC SPACE,AN0 MUST BE
CLEARED UP AND�HAULED AW% AY% ,B,Y tITHEACON TRACTOR OR OWNER
FAILURE TO, COMPLY W`ITH THE MECHANICS' LIEN LAW CAN Rt6ULT IN
THE,PROPERTY ING TWICE FO WILDING IM
PAY is i
PR04i"TI;.
*614eo ACCORDING To APPROVED
PLANS WHICH ARE PART OFJH�IS PERMIT AND SUBJECT TO REVOCATION FOR
,.,.VIOLATION OF APPLICABLE PROVISIONS OF LAW.
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CITY OF ATLANTXC BF�ACH
PERMIT APPLXCATXON REMODEL" Al)DXTXOVS OR A.LTERATXONS
LEMOLXTXQNS
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Owner(s)
Address:–*10 04:L –Phone:
Lot # Block or unit Subdivision:
Contractore
State License # fill+ VIA AxovW
Address: Phone No: V"&'Ji:��IJ.Xlllllb 111111''111 111i
Describe work to be done:
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A t:2144 AVIAA4
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Present 'use of building:
Valuation of Proposed Constr i( n: /5�00
d Constr ct' D
Proposed use:
Is this an addition? I f yes, what are the dimensions of the added
space: ft. X
ft. Will the added area be heated and
cooled? New electrical (or increase) ?_±t/A
New Plumbing fixtures? t
�A New fireplace? A/A New Heat/AC?__�/A
SIZE Pz", 'Rcl:Az) -Two (REsxDzNTzAz) c01-1PzETz smrs or pLaNs, jxc.LuDjvG
suBmIT TBREE (comdp_
5*0RVEY, EN2MGY CODE FORMS,
OWNERICOZfTRACTOR AF7XDAVIT, XOTXCE OF COMENCEMMT, AND
Z'- OWNER XS CONTRaCTOR.
Signature OWNER:2*0"th%,1ye1_,
Signature CONTRACT0!R!: 7: 17
License Supplied:— 4�� '�\y
Liability Insurance:_,eW %bs, MAR 13 1997
Worker's Compensation Insurance: 1p'e� City of Atlantic Beach
Building and Zoning