Draft Min 8-23-10 MINUTES
REGULAR CITY COMMISSION MEETING
August 23, 2010
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Mayor Mike Borno City Attorney Alan C. Jensen
Commissioner Jonathan Daugherty City Manager Jim Hanson
Mayor Pro Tem John L. Fletcher City Clerk Donna L. Bartle
Commissioner Paul Parsons Recording Secretary Nancy E. Bailey
Commissioner Carolyn Woods
Call to Order/Pledge Mayor Borno called the meeting to order at 6:00 p.m. Mayor Borno gave the
Invocation, followed by the Pledge of Allegiance to the Flag.
Approval of Minutes 1. Approve the minutes of the Special Called Meeting of August 5, 2010 and
the Regular Commission Meeting of August 9, 2010.
Motion: Approve the minutes of the Special Called Meeting of August 5, 2010
and the Regular Commission Meeting of August 9, 2010, as written.
Moved by Daugherty, Seconded by Parsons
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience
and explained the process for public comments.
Jack Berry, 65 Reeding Ridge Drive West, addressed the Commission regarding the
Ordinance to approve the $50,000 grant for the Veterans Park, stating he supports this
and stated he hopes the Commission passes the Ordinance. He stated this money will
go toward the beginning of the improvement of the land. He further stated the
basketball court will not be removed.
Karen Kempf, 1501 Challenger Court W., addressed the proposed fee increases for
the water and sewer service in 2010 and 2011 for residents outside the city limit. She
stated she has had a 44% increase in four years on a base use of 1,000 gallons. She
stated her base water and sewer have increased 33 %. She asked the Commission to
review the increase to see what compounded percentage has been passed on to non-
Atlantic Beach customers and if it continues to be an ever - swelling fee increase asked
the commission to lower the utility bills in this year's budget to compensate for
previous years. She stated non - residents are paying a disproportionately greater share
of the City utility fees. She further suggested the City think or do Green and review
the newest and best means of recycling and using technology to convert waste into
fertilizer or other useful products.
Aueust 23, 2010 REGULAR COMMISSION MEETING Page 2
Chip Greene, 344 5 Street, addressed the Commission regarding on -site stormwater
storage, stating he still supports repealing this Ordinance because it places an onerous
burden on the new home builders in Atlantic Beach. He stated his personal
circumstances have changed through the help of Erika Hall and Rick Carper because
they found he had an existing pervious surface credit so he was able to reduce the
required cubic feet storage from 1850 to 400 cubic feet. He stated this reduction
reduced a heavy burden of cost associated with such a requirement. Commissioner
Parsons asked Mr. Greene what his first costs were. Mr. Greene stated the materials
cost was about $7,000 but they had not priced out labor. Commissioner Parsons asked
what his cost is now with the adjustment. Mr. Greene stated, with the credit, it will
just be for the grading and inspection. Commissioner Fletcher asked how many linear
feet of piping he was required to put in, under the old plan. Mr. Greene stated it was
close to 6,000 linear feet.
Richard Selby, 3 Forrestal Circle North, stated the beautification has caused a
problem on Mayport Road in the median under the flyover because plant growth has
extended almost to the road and totally obstructs the view of Florida Avenue (Blvd.)
coming across Mayport Road. He believes the bushes need to be removed back to the
point to give a clearer view of the road. He asked why the City of Atlantic Beach can
water the median on Mayport Road seven days a week when homeowners can only
water twice a week. He further asked what the maintenance costs of that are as well as
maintaining the beautification down Mayport Road.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor
to Visitors.
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous A. City Manager's Follow -up Report.
Meeting
Mr. Hanson reported on the revised lifeguard chairs proposed for the holiday
decorations. He stated these chairs would be modified so people would not be able to
easily climb or sit in them. He stated the Police Department will be involved during
the installation to ensure none of the items are a traffic visibility problem.
Mr. Hanson further reported is not allowable by DOT to add a kayak rental sign to the
brown directional sign on Mayport Road to Dutton Island. He stated a sign with just a
kayak symbol can be put under the Dutton Island sign and that has been ordered.
He stated they have received the $50,000 grant paperwork for the Veterans Park
improvements and it will be on the next agenda for Commission approval.
He stated a question was asked at the last meeting regarding whether water to air heat
pumps are excluded from the Water Management District irrigation regulations. He
stated the regulations stated the discharge of water from water -to -air air conditioning
units or other water dependent cooling systems is not limited by this permit.
Commissioner Fletcher asked if there is any prohibition on installing a new system like
that. Utility Director Kalnzniak stated there is no prohibition on installing new ones,
the regulations just state they are not affected by the Ordinance.
August 23, 2010 REGULAR COMMISSION MEETING Page 3
Consent Agenda 4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL
BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND
STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO
THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report,
Financial Report and Utility Sales Report for July 2010 and the Public Works
and Utility Departments Project Status Report as of August 3, 2010.
B. Award the annual contract for Repair of Electrical Motors and Pumps, Bid No.
0910 -11 to Specialty Marine & Industrial Supplies.
C. Reject all bids for Uniform Rental and Cleaning for City Employees, Bid No.
0910 -10.
Mayor Bomo read the Consent Agenda. Commissioner Parsons pulled Item C.
Motion: Approve Consent Agenda Items A and B as read.
Moved by Fletcher, Seconded by Parsons.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Commissioner Parsons asked Mr. Carper to explain the issue of the name tags. Public
Works Director Rick Carper explained the new company provides totally new
uniforms and charges for the name tags, logos, set up fees, etc. He stated because of
the way the bid was structured, when they checked their calculations, staff
recommended to the City Manager that they reject the bids. Mr. Hanson clarified the
bid will be restructured so they will be looking at the total cost to the City for the year,
not just the lowest unit cost. Mr. Carper stated that was correct.
Commissioner Fletcher asked what the term of this agreement is. Mr. Carper stated it
is for one year with optional renewals for two more times.
Motion: Approve Consent Agenda Items C as read.
Moved by Parsons, Seconded by Fletcher.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Committee Reports 5. Committee Reports
None.
August 23, 2010 REGULAR COMMISSION MEETING Page 4
Action on Resolutions 6. Action on Resolutions
None.
Action on Ordinances 7. Action on Ordinances
A. Ordinance No. 80- 10 -79, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 22 OF THE CODE OF ORDINANCES, UTILITIES, ARTICLE II,
WATERWORKS SYSTEM, SEC. 22 -39, WATER SHORTAGES, DELETING THE
SECTION IN ITS ENTIRETY AND REPLACING WITH SEC. 22 -39 WATER
CONSERVATION, AND ADOPTING THE ST. JOHNS RIVER WATER
MANAGEMENT DISTRICT'S WATER CONSERVATION RULE FOR
LANDSCAPE IRRIGATION AND PROVIDING AN EFFECTIVE DATE.
Mayor Bomo read Ordinance No. 80 -10 -79 by title.
Motion: Approve Ordinance No. 80 -10-79 as read.
Moved by Parsons, Seconded by Daugherty.
Mayor Borno opened the Public Hearing. No one from the audience spoke so Mayor
Borno closed the Public Hearing.
Commissioner Fletcher asked if what we are adopting is more restrictive than what we
currently have. Utilities Director Donna Kaluzniak stated it was not.
Commissioner Daugherty asked why we are watering the medians seven days a week.
Mr. Hanson explained they are not supposed to be watering seven days a week and he
will check with staff to find out why.
Regarding Mr. Selby's concern, Commissioner Fletcher asked that the Commission direct
Public Safety to look at the vegetation to assure it is not obstructing the view.
Mayor Borno asked staff to come back with a suggestion on how to identify and register
everyone in Atlantic Beach that has water -to -air heat pumps installed. Ms. Kaluzniak
stated they have a spreadsheet that the Water Management District shares that lists all the
addresses of residents with the water -to -air systems. Ms. Kaluzniak stated she will put an
article in the newsletter asking anyone who has this type of unit to let her know so she can
put them on the list. Mayor Borno also asked staff to develop a sign for those residents
that could be placed in their yards to eliminate neighbors reporting violations of water
usage.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
B. Ordinance No. 20-10 -105, Public Hearing and Final Reading
Ausust 23, 2010 REGULAR COMMISSION MEETING Pau 5
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2009 AND ENDING SEPTEMBER 30, 2010.
Mayor Bomo read Ordinance No. 20 -10 -105 by title.
Motion: Approve Ordinance No. 20-10 -105 as read.
Moved by Fletcher, Seconded by Parsons.
Mayor Borno opened the Public Hearing. Mayor Bomo explained the budget
amendments in the Ordinance. No one from the audience spoke so Mayor Bomo
closed the Public Hearing.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
Miscellaneous 8. Miscellaneous Business
Business
A. Public hearing to consider a request from Taste of Wine, located within the
Shoppes of Norshore at 363 Atlantic Boulevard in the Central Business District,
for a Use -by- Exception to permit an existing retail wine and gift shop to sell
wine by the glass.
Motion: Approve Use -by- Exception File Number UBE- 2010 -03.
Moved by Fletcher, Seconded by Parsons.
Community Development Director Sonya Doerr explained the Use -by- Exception
stating the applicant went before the Community Development Board last week and
they unanimously recommended approval and staff also recommends approval.
Mayor Bomo opened the Public Hearing.
Commissioner Daugherty asked if a bar or additional seating was going to be added.
The business owner, Kelly Conrow Mincy, explained there is very limited space with
only enough room for about 12 seats. She stated this will be more of a wine and
cheese bar.
Commissioner Fletcher asked what her hours of operation are. Ms. Mincy stated she
is currently open from 11:00 am — 7:00 pm.
Commissioner Woods asked if she will have wine tastings. Ms. Mincy stated she is
currently doing that, especially with the Florida fruit wines.
Mayor Bomo asked if her current license allows her to sell wine by the glass. Ms.
Doerr stated they will have to modify the license.
August 23, 2010 REGULAR COMMISSION MEETING Page 6
Commissioner Daugherty asked if it would hinder her business if they stipulated, as a
condition of approval, that she is not open past a certain time or that she not add any
additional seating. Ms. Mincy stated that would not be a problem. She stated, if
approved, she would probably stay open until 9:00 pm.
Mr. Jensen asked what hours they are allowed to operate now. Ms. Doerr stated there
are no restrictions on the hours. Mr. Jensen stated they need to be careful about
restricting hours different from what other shops in the Norshore are allowed to be
open.
Mayor Bomo closed the Public Hearing.
Motion: Approve request with the amendment that there will be no wine sales
after 10:00 pm and they do not install a bar.
Moved by Daugherty
Motion died due to lack of a second.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
B. Discussion of sign regulations related to banners, flags, and other wind
signs.
Mr. Hanson explained this report is a follow -up to answer questions raised several
weeks ago when a couple of business people attended the meeting and asked that sign
regulations be relaxed.
Community Development Director Sonya Doerr explained her staff report on
regulations regarding wind signs. She explained what the other beach cities' sign
regulations are and showed slides of various sample signs along Atlantic Blvd. She
further addressed citations vs. the code enforcement process for sign violations, stating
the Code Enforcement process in place now would be a more expeditious way to deal
with sign violators. She stated staff recommends we use the established code
enforcement process to deal with sign violators. She stated it will be the Commission's
decision on how they want to regulate signage.
Commissioner Daugherty asked if these signs are allowed, would it be limited to
businesses or could anyone put signs up. Ms. Doerr stated they could be put up by
anyone. Commissioner Daugherty stated he does not like that; it would just clutter up
the commercial corridor and make it look bad. Ms. Doerr stated that signs do have to
be professionally lettered and made from signage materials, not plywood.
Commissioner Fletcher stated our sign ordinance was implemented in 2002, when we
were experiencing a lot of growth and prosperity, which is a very different
environment than we are in now. He would like to see the City have a more favorable
Ausust 23.2010 REGULAR COMMISSION MEETING Page 7
environment for businesses operating in the City and believes this needs more
discussion.
Commissioner Parsons stated he believes they should allow grand opening signs for a
limited period of two weeks with a $250 deposit.
Commissioner Woods asked David Thompson, in lieu of Dale Hatfield who was not at
the meeting, to express the perspective of the business owners. Mr. Thompson stated
the business owners in the Mayport Business Development Group, especially those in
that one shopping center, are concerned they don't get enough visibility. He stated
because of the design of the shopping center it is difficult when driving by to see what
those businesses are. He stated Dale Hatfield has been hearing from the business
owners a desire that the City loosen up some of the ordinances and restrictions placed
on them. Commissioner Woods stated since the City has made a commitment through
our strategic plan to do everything we can for the Mayport area, she believes we should
look at something that is going to actually help without creating a different problem
with signs.
Commissioner Daugherty stated although he wants to help these businesses he is
concerned that allowing these type signs will junk up Mayport Road but did agree with
Commissioner Parsons and supports allowing temporary grand opening signs.
Mayor Borno stated he understands the difficulties of people trying to bring attention
to their businesses but also worked on the sign ordinance to get rid of all the clutter
signs. He suggested the Commission think about this until the next meeting. He
further suggested finding a middle ground by modifying the ordinance for one year to
allow, by permit only, grand opening signs for a maximum of 30 days and feather
signs.
Mr. Hanson stated he believes there is a consensus to change the current sign
regulations to allow grand opening signs for either 14 or 30 days, with a deposit, and
with a sunset unless renewed by the Commission. Mayor Borno stated he would also
want to include feather signs. Commissioner Woods suggested having the signs for
special events also, because if they are just allowed for grand openings they are not
helping any existing businesses. Discussion ensued.
Commissioner Parsons stated he will not be at the next meeting.
After further discussion, the Commission directed staff to come back with a solution.
C. Agreement with St. Johns River Water Management District for Grant Funds
for TMDL Improvements.
Donna Kaluzniak explained the agreement stating this is for a $1 million grant to be
used toward the upgrade of our system to meet and exceed the TMDL by providing
advanced wastewater treatment.
August 23, 2010 REGULAR COMMISSION MEETING Pale 8
Motion: Approve the Agreement with the St. Johns River Water Management
District for the $1,000,000 grant for the Atlantic Beach TMDL Project and
authorize the City Manager to sign the Agreement.
Moved by Parsons, Seconded by Fletcher.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons
Nay: 1- Woods
MOTION CARRIED
D. Report on questions raised about TMDL Compliance Program Evaluation
Report by HDR dated March 30, 2009.
Mr. Hanson stated this report was in response to a spreadsheet given to the
Commission at the budget workshop by Commissioner Woods. He asked if the
Commission had questions for John Collins, who was here tonight. Commissioner
Fletcher stated he has read the written report and was satisfied.
Commissioner Daugherty stated he understands there is a fee of approximately $3,600
associated with this report. Mr. Hanson explained our engineer stated he had spent a
lot of hours putting together various requests for information and other things that were
not part of his scope for which Mr. Hanson told him to bill us. Mr. Hanson stated
although the payment of this fee was within his approval range, he wanted to make the
Commission aware that the money had been spent. Commission Daugherty stated
when they asked for the report he had no idea it would cost $3,600 to do and asked, in
the future, if anything they ask for has a significant expense that Mr. Hanson first
check with the Commission to see if they believe it is worth the cost. He stated had he
known the cost of the report, he probably would not have asked for it. Mr. Hanson
stated he will take that under advisement the next time this comes up. Commissioner
Fletcher stated sometimes we need professional expertise that we have to pay for but
he totally agrees that it would be nice to know ahead of time that they are incurring a
potentially significant cost. He stated on the other hand, it is good information and
these are legitimate questions and he believes Mr. Collins did a good job in answering
the questions.
John Collins, J. Collins Engineering Associates, and Ms. Kaluzniak answered several
questions from Commissioner Woods and clarified her concerns regarding this report.
Commissioner Woods explained there seemed to be a huge push to have this huge
pipeline go down wetlands, even when a viable alternative came up, which is what
made her and others look deeper and deeper. She stated she still has a lot of questions.
Mr. Collins gave further detailed explanation of his report. Commissioner Woods
thanked Mr. Collins for taking the time to go through his report.
Commissioner Fletcher clarified that if we had to get Wastewater Treatment Plant No.
2 rebuilt to the standards we are going to have to comply with, it would cost between
$5 -6 million regardless of the amount of water we treat. Mr. Collins agreed, stating
you have to comply with what DEP tells us to do. Commissioner Woods asked about
Option 2, which increases the capacity from 3 million gallons /day to 5 million
Aueust 23, 2010 REGULAR COMMISSION MEETING Page 9
gallons/day and the price doubles. She asked how can you say you have to spend just
as much no matter how much flow, when this is saying the opposite. Mr. Collins
stated there is a big difference, there are major improvements at Wastewater Plant No.
1 to get the 5 million gallons /day. He stated they had to build big basins. He explained
that option was put in because their scope of work said to evaluate 5 million
gallons /day and 3 million gallons/day. He stated the water flow did not make a
difference in price at Buccaneer because you have to bring it up to standards.
Discussion ensued.
Commissioner Daugherty stated ever since we did the agreement with the Estates of
Atlantic Beach and agreed to the project, it has seemed that every time something has
come up that has to do with the project that Commissioner Woods has found some
opposition or had a lot of questions. He asked Commissioner Woods why she has been
so tenacious in pursuing all the idiosyncrasies of this project. Commissioner Woods
explained there is a lot of money involved and it is worth making sure we are doing the
right thing. She stated once you start asking questions and start seeing discrepancies
you want to get them all cleared up. Commissioner Daugherty asked the City Manager
if we are at a point where we really aren't in a position to turn around on this project.
Mr. Hanson stated if the Commission directed the entire plan to be redesigned we
could tell the engineers to stop work. He stated, since March 2009, we have been
preparing the design of this to get ready to bid. He stated he does not believe we
would have time to redesign the entire project, not to mention the hundreds of
thousands of dollars in cost, and to meet the deadlines mandated by the State on the
TMDL standards. Public Utility Director Donna Kaluzniak read the administrative
order which stated, fmal plans and specifications are to be complete by October 1,
2010, we are supposed to begin construction by April 30, 2011, end construction by
December 31, 2012, begin operation of the Wastewater Treatment Plant No. 1 upgrade
by March 31, 2013, abandon Buccaneer Wastewater by July 31, 2013 and obtain
operational level by October 1, 2013. She further stated we have to meet the aggregate
mass loading on October 1, 2014, which is based on being in operation for one year
because that is an annual average. She stated we have to have a year of operation to
meet that level. She stated this project is in the Basin Management Action Plan
(BMAP) which was adopted by the State Legislature. She explained it is not a
negotiated consent agreement where you can go to DEP and ask for a deadline
extension; the final deadline has to be met per the State Legislature.
Commissioner Fletcher stated we have two wastewater plants in the City, but our needs
can be met with one, so why spend $19 million upgrading both to meet the new
standards when one plant can serve the needs of the entire City for half the cost. He
stated that it is common sense to use one plant, we do not need two plants.
E. Wastewater and TMDL Compliance Project RFP 07 -04, Change Order No. 4 -
Construction Administration Services.
Motion: Accept the proposal from J. Collins Engineering Associates LLC to
provide construction phase and start -up services for the Wastewater and TMDL
Compliance Project in the amount of $457,544 and authorize the City Manager to
sign Change Order No. 4.
Moved by Parsons, Seconded by Fletcher
August 23, 2010 REGULAR COMMISSION MEETING Page 10
Ms. Kaluzniak explained this is for construction engineering so the engineer can
review shop drawings, submittals, change orders, invoices, etc., and for one full -time
resident observer for the entire project. She stated the engineer reduced their profit and
overhead for the construction observation portion of the project and they were also able
to negotiate the price down to under 15% for the entire project. She further explained
they need to get an approval on the construction engineering phase of the project so the
engineer can ramp up and be ready as soon as we award the contract. She stated they
won't issue any purchase orders until they have construction contracts ready to go.
Commissioner Fletcher asked what number the 15% is referring to. Mr. Hanson stated
it is the entire $11 million figure. Commissioner Fletcher asked if rather than a change
order were we not to go through another selection process. He stated he wanted to
make sure this is not subject to the RFP process. Ms. Kaluzniak stated when they did
the original RFP and the Commission authorized the contract with the engineer, it
included everything from preliminary design, final design, construction administration
and resident observation. Mr. Hanson stated when we sent out the request for
proposals the entire scope of this project was anticipated and lined out in that scope
and the City chose HDR who had a partnership with John Collins Engineering. He
stated the contract was then transferred to John Collins Engineering because HDR
stepped out of the business in Jacksonville and John Collins hired Gordon Grimes on
with him so we kept the same engineers. He explained this was all in the original RFP.
City Attorney Jensen stated this could be better phrased other than a change order,
because it is basically an exercise of an additional part of the same contract. He stated,
however, under contractual terms, it is a change order.
Votes:
Aye: 4 — Borno, Daugherty, Fletcher, Parsons
Nay: 1- Woods
MOTION CARRIED
F. Report on options for videotaping of Commission Meetings.
Mayor Borno excused himself at 8:13, turning the meeting over to Mayor Pro Tem
Fletcher. Assistant City Manager David Thompson explained the various options
available for videotaping Commission Meetings, (Mayor Borno returned at 8:15)
explaining that Option 4 is his preference. He stated none of these options are in the
proposed budget.
Commissioner Daugherty explained why he is not in favor of videotaping the
meetings.
G. Stormwater Runoff and Land Development Regulations On -Site Storage
Requirements.
Public Works Director Rick Carper summarized his staff report and gave a slide
presentation on the Stormwater Master Plan update and Land Development
August 23,2010 REGULAR COMMISSION MEETING Page 11
Regulations On -site storage explaining the various options and costs for on -site storage
requirements.
Mayor Bomo discussed reverse swales, stating this is the least expensive option. Mr.
Carper stated that is the latest in green technology on the stormwater front.
Commissioner Fletcher explained why he asked for this item to be put on the agenda,
stating he believes this is over - burdensome to residential property owners and would
like to see the way it is calculated changed. He agreed with Mayor Borno that a small
swale will solve the problem. He stated instead of going through a calculation of
having to store 12,000 gallons of water in a 25 -year storm on your property, why can't
we just say that as long as the topographical survey shows that the property is not
going to flood nearby properties, we could simplify it. Mr. Carper stated the topo is
not going to show that unless you have a volume, and to get what volume you need,
you have to do some kind of calculation. He further stated that you have to have a
requirement or you don't have any assurance that it is actually going to do what you
are saying it should do. Commissioner Fletcher stated we are the only municipality he
can find who requires residential on -site storage. Mr. Carper stated, of the
municipalities that have the impervious surface limits, we also have one of the highest.
Commissioner Fletcher stated he believes the requirement is unfair and there is no
precedent for it. After further discussion, Commissioner Fletcher stated he would like
to get rid of on -site storage. He stated he would like to direct staff to come up with an
alternative. Mr. Carper stated he had already proposed to make this one of the topics
of study for the Stormwater Master Plan update. Mayor Bomo agreed that during the
stormwater review update was the time to do this. Further discussion ensued with the
consensus of the Commission being to direct the selected company who does the
stormwater master plan review to review the issue and come to a simplified solution.
H. Proposed Change Order No. 10 to Royal Palms Drainage Rehabilitation Project
(PW0905).
Motion: Authorize the City Manager to execute Change Order No. 10 to the R.B.
Baker Construction contract.
Moved by Fletcher, Seconded by Parsons.
Public Works Director Rick Carper summarized his staff report and explained the
Change Order showing a slide of the Royal Palms Pavement Resurfacing North Area
Map. (Commissioner Parsons left the meeting at 8:52) Commissioner Fletcher asked
if we are still within budget on this contract. Mr. Carper stated, with this change order,
we are still within budget but will be down to only $16,000 in contingency funds at
70% of construction. He stated he is also adding $83,640 to the budget for this
contract for additional work to the project. He stated the end result will be when the
Royal Palms project is completed every street that had an overall condition index of
less than 60 before the project started will be milled and resurfaced. (Commissioner
Parsons returned at 8:55) Mr. Hanson stated, basically, Mr. Carper is using some of
his next year's resurfacing money to devote to Royal Palms so the whole neighborhood
looks nice.
August 23.2010 REGULAR COMMISSION MEETING Page 12
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0 -
MOTION CARRIED
City Manager 9. City Manager
A. City Manager's Report.
City Manager Hanson announced there will be a coastal cleanup scheduled by the City
of Jacksonville for Saturday, September 25 to pick up trash at various locations along
the beach. He stated one of the locations is at the end of Atlantic Blvd. at the beach.
Stated he proposed to move the schedule for the bids on the sewer line project back so
the sewer line and plant bid will be on the same timeframe. He stated bids will open in
late November. He stated they have been trying to get the pipeline job started earlier
to take advantage of a good bid environment because of the depressed economy. He
stated the savings has been estimated at well over $500,000 because of the contractors
not having a lot of work. He further stated it may now be possible to get SRF funding
for this project that would save us almost 2% in interest rates. He stated to get SRF
funding you cannot award the contract until the SRF staff has given us an approval for
eligibility, which we could expect to get before the end of November. He stated
because of this, he would like to realign the schedule to get both of them at
approximately the same time.
Reports/Requests 10. Reports and/or requests from City Commissioners and City Attorney
City Commissioners
City Attorney Commissioner Daugherty
• Asked for consensus to instruct Dale Hatfield to get permission from JEA for
the City to pursue Arts in Public Places. Mr. Thompson stated both he and Mr.
Hatfield have already contacted several people at JEA and have had no luck
getting their approval.
Commissioner Parsons
• Asked how old the kids are who go undercover to try to purchase alcohol.
Chief Classey stated they are between 17 and 19. Commissioner Parsons stated
a mother of an 18 year old, who has been doing this for six months in
Jacksonville, told him that her son has now learned how to buy beer for his
friends. Chief Classey stated, when they use these people, ABT has regulations
which they have to sign stating they have never attempted to buy alcohol
illegally prior to us using them. He stated if they use these tools of the trade
through their experience with us and utilize that after they are no longer
working with us there is not a whole lot of control we have over them. He
stated we typically don't use them more than a couple of times so he doubts
they really pick up anything very useful in that short amount of time.
Commissioner Woods
• Responding in greater detail to Commissioner Daugherty's question, she
explained her reasons for why she has scrutinized the pipeline project.
August 23, 2010 REGULAR COMMISSION MEETING Page 13
• Stated she would like to put the videotaping issue on the agenda.
City Attorney Jensen
• Responded to Commissioner Woods' statements regarding the pipeline/TMDL
project.
Mayor Borno
• Stated he will submit a written report summarizing the actions taken at the
Florida League of Cities Convention.
• Asked the Commission to review the 8/18 article in the Times Union on taxes
which explains the recapture clause.
• Reminded everyone of the Budget Meeting on Thursday, 8/26. He asked the
Commission to come prepared to address anything they would like to see added
back in. He stated, if possible, he would like to finish the budget meetings on
Thursday so they don't have to go to a fourth meeting on August 30.
• Stated cameras don't influence him as he is very photogenic. He stated it
doesn't bother him to be seen or heard on anything he says and he owns up to
anything he has done or says.
Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:25
p.m.
Mike Borno, Mayor/Presiding Officer
ATTEST:
Donna L. Bartle, CMC
City Clerk