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Draft Min 8-23-10 MINUTES REGULAR CITY COMMISSION MEETING August 23, 2010 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor Mike Borno City Attorney Alan C. Jensen Commissioner Jonathan Daugherty City Manager Jim Hanson Mayor Pro Tem John L. Fletcher City Clerk Donna L. Bartle Commissioner Paul Parsons Recording Secretary Nancy E. Bailey Commissioner Carolyn Woods Call to Order/Pledge Mayor Borno called the meeting to order at 6:00 p.m. Mayor Borno gave the Invocation, followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approve the minutes of the Special Called Meeting of August 5, 2010 and the Regular Commission Meeting of August 9, 2010. Motion: Approve the minutes of the Special Called Meeting of August 5, 2010 and the Regular Commission Meeting of August 9, 2010, as written. Moved by Daugherty, Seconded by Parsons Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED Courtesy of the Floor 2. Courtesy of the Floor to Visitors. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. Jack Berry, 65 Reeding Ridge Drive West, addressed the Commission regarding the Ordinance to approve the $50,000 grant for the Veterans Park, stating he supports this and stated he hopes the Commission passes the Ordinance. He stated this money will go toward the beginning of the improvement of the land. He further stated the basketball court will not be removed. Karen Kempf, 1501 Challenger Court W., addressed the proposed fee increases for the water and sewer service in 2010 and 2011 for residents outside the city limit. She stated she has had a 44% increase in four years on a base use of 1,000 gallons. She stated her base water and sewer have increased 33 %. She asked the Commission to review the increase to see what compounded percentage has been passed on to non- Atlantic Beach customers and if it continues to be an ever - swelling fee increase asked the commission to lower the utility bills in this year's budget to compensate for previous years. She stated non - residents are paying a disproportionately greater share of the City utility fees. She further suggested the City think or do Green and review the newest and best means of recycling and using technology to convert waste into fertilizer or other useful products. Aueust 23, 2010 REGULAR COMMISSION MEETING Page 2 Chip Greene, 344 5 Street, addressed the Commission regarding on -site stormwater storage, stating he still supports repealing this Ordinance because it places an onerous burden on the new home builders in Atlantic Beach. He stated his personal circumstances have changed through the help of Erika Hall and Rick Carper because they found he had an existing pervious surface credit so he was able to reduce the required cubic feet storage from 1850 to 400 cubic feet. He stated this reduction reduced a heavy burden of cost associated with such a requirement. Commissioner Parsons asked Mr. Greene what his first costs were. Mr. Greene stated the materials cost was about $7,000 but they had not priced out labor. Commissioner Parsons asked what his cost is now with the adjustment. Mr. Greene stated, with the credit, it will just be for the grading and inspection. Commissioner Fletcher asked how many linear feet of piping he was required to put in, under the old plan. Mr. Greene stated it was close to 6,000 linear feet. Richard Selby, 3 Forrestal Circle North, stated the beautification has caused a problem on Mayport Road in the median under the flyover because plant growth has extended almost to the road and totally obstructs the view of Florida Avenue (Blvd.) coming across Mayport Road. He believes the bushes need to be removed back to the point to give a clearer view of the road. He asked why the City of Atlantic Beach can water the median on Mayport Road seven days a week when homeowners can only water twice a week. He further asked what the maintenance costs of that are as well as maintaining the beautification down Mayport Road. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. Unfinished Business 3. Unfinished Business from Previous Meeting from Previous A. City Manager's Follow -up Report. Meeting Mr. Hanson reported on the revised lifeguard chairs proposed for the holiday decorations. He stated these chairs would be modified so people would not be able to easily climb or sit in them. He stated the Police Department will be involved during the installation to ensure none of the items are a traffic visibility problem. Mr. Hanson further reported is not allowable by DOT to add a kayak rental sign to the brown directional sign on Mayport Road to Dutton Island. He stated a sign with just a kayak symbol can be put under the Dutton Island sign and that has been ordered. He stated they have received the $50,000 grant paperwork for the Veterans Park improvements and it will be on the next agenda for Commission approval. He stated a question was asked at the last meeting regarding whether water to air heat pumps are excluded from the Water Management District irrigation regulations. He stated the regulations stated the discharge of water from water -to -air air conditioning units or other water dependent cooling systems is not limited by this permit. Commissioner Fletcher asked if there is any prohibition on installing a new system like that. Utility Director Kalnzniak stated there is no prohibition on installing new ones, the regulations just state they are not affected by the Ordinance. August 23, 2010 REGULAR COMMISSION MEETING Page 3 Consent Agenda 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Financial Report and Utility Sales Report for July 2010 and the Public Works and Utility Departments Project Status Report as of August 3, 2010. B. Award the annual contract for Repair of Electrical Motors and Pumps, Bid No. 0910 -11 to Specialty Marine & Industrial Supplies. C. Reject all bids for Uniform Rental and Cleaning for City Employees, Bid No. 0910 -10. Mayor Bomo read the Consent Agenda. Commissioner Parsons pulled Item C. Motion: Approve Consent Agenda Items A and B as read. Moved by Fletcher, Seconded by Parsons. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED Commissioner Parsons asked Mr. Carper to explain the issue of the name tags. Public Works Director Rick Carper explained the new company provides totally new uniforms and charges for the name tags, logos, set up fees, etc. He stated because of the way the bid was structured, when they checked their calculations, staff recommended to the City Manager that they reject the bids. Mr. Hanson clarified the bid will be restructured so they will be looking at the total cost to the City for the year, not just the lowest unit cost. Mr. Carper stated that was correct. Commissioner Fletcher asked what the term of this agreement is. Mr. Carper stated it is for one year with optional renewals for two more times. Motion: Approve Consent Agenda Items C as read. Moved by Parsons, Seconded by Fletcher. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED Committee Reports 5. Committee Reports None. August 23, 2010 REGULAR COMMISSION MEETING Page 4 Action on Resolutions 6. Action on Resolutions None. Action on Ordinances 7. Action on Ordinances A. Ordinance No. 80- 10 -79, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 22 OF THE CODE OF ORDINANCES, UTILITIES, ARTICLE II, WATERWORKS SYSTEM, SEC. 22 -39, WATER SHORTAGES, DELETING THE SECTION IN ITS ENTIRETY AND REPLACING WITH SEC. 22 -39 WATER CONSERVATION, AND ADOPTING THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT'S WATER CONSERVATION RULE FOR LANDSCAPE IRRIGATION AND PROVIDING AN EFFECTIVE DATE. Mayor Bomo read Ordinance No. 80 -10 -79 by title. Motion: Approve Ordinance No. 80 -10-79 as read. Moved by Parsons, Seconded by Daugherty. Mayor Borno opened the Public Hearing. No one from the audience spoke so Mayor Borno closed the Public Hearing. Commissioner Fletcher asked if what we are adopting is more restrictive than what we currently have. Utilities Director Donna Kaluzniak stated it was not. Commissioner Daugherty asked why we are watering the medians seven days a week. Mr. Hanson explained they are not supposed to be watering seven days a week and he will check with staff to find out why. Regarding Mr. Selby's concern, Commissioner Fletcher asked that the Commission direct Public Safety to look at the vegetation to assure it is not obstructing the view. Mayor Borno asked staff to come back with a suggestion on how to identify and register everyone in Atlantic Beach that has water -to -air heat pumps installed. Ms. Kaluzniak stated they have a spreadsheet that the Water Management District shares that lists all the addresses of residents with the water -to -air systems. Ms. Kaluzniak stated she will put an article in the newsletter asking anyone who has this type of unit to let her know so she can put them on the list. Mayor Borno also asked staff to develop a sign for those residents that could be placed in their yards to eliminate neighbors reporting violations of water usage. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED B. Ordinance No. 20-10 -105, Public Hearing and Final Reading Ausust 23, 2010 REGULAR COMMISSION MEETING Pau 5 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010. Mayor Bomo read Ordinance No. 20 -10 -105 by title. Motion: Approve Ordinance No. 20-10 -105 as read. Moved by Fletcher, Seconded by Parsons. Mayor Borno opened the Public Hearing. Mayor Bomo explained the budget amendments in the Ordinance. No one from the audience spoke so Mayor Bomo closed the Public Hearing. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED Miscellaneous 8. Miscellaneous Business Business A. Public hearing to consider a request from Taste of Wine, located within the Shoppes of Norshore at 363 Atlantic Boulevard in the Central Business District, for a Use -by- Exception to permit an existing retail wine and gift shop to sell wine by the glass. Motion: Approve Use -by- Exception File Number UBE- 2010 -03. Moved by Fletcher, Seconded by Parsons. Community Development Director Sonya Doerr explained the Use -by- Exception stating the applicant went before the Community Development Board last week and they unanimously recommended approval and staff also recommends approval. Mayor Bomo opened the Public Hearing. Commissioner Daugherty asked if a bar or additional seating was going to be added. The business owner, Kelly Conrow Mincy, explained there is very limited space with only enough room for about 12 seats. She stated this will be more of a wine and cheese bar. Commissioner Fletcher asked what her hours of operation are. Ms. Mincy stated she is currently open from 11:00 am — 7:00 pm. Commissioner Woods asked if she will have wine tastings. Ms. Mincy stated she is currently doing that, especially with the Florida fruit wines. Mayor Bomo asked if her current license allows her to sell wine by the glass. Ms. Doerr stated they will have to modify the license. August 23, 2010 REGULAR COMMISSION MEETING Page 6 Commissioner Daugherty asked if it would hinder her business if they stipulated, as a condition of approval, that she is not open past a certain time or that she not add any additional seating. Ms. Mincy stated that would not be a problem. She stated, if approved, she would probably stay open until 9:00 pm. Mr. Jensen asked what hours they are allowed to operate now. Ms. Doerr stated there are no restrictions on the hours. Mr. Jensen stated they need to be careful about restricting hours different from what other shops in the Norshore are allowed to be open. Mayor Bomo closed the Public Hearing. Motion: Approve request with the amendment that there will be no wine sales after 10:00 pm and they do not install a bar. Moved by Daugherty Motion died due to lack of a second. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED B. Discussion of sign regulations related to banners, flags, and other wind signs. Mr. Hanson explained this report is a follow -up to answer questions raised several weeks ago when a couple of business people attended the meeting and asked that sign regulations be relaxed. Community Development Director Sonya Doerr explained her staff report on regulations regarding wind signs. She explained what the other beach cities' sign regulations are and showed slides of various sample signs along Atlantic Blvd. She further addressed citations vs. the code enforcement process for sign violations, stating the Code Enforcement process in place now would be a more expeditious way to deal with sign violators. She stated staff recommends we use the established code enforcement process to deal with sign violators. She stated it will be the Commission's decision on how they want to regulate signage. Commissioner Daugherty asked if these signs are allowed, would it be limited to businesses or could anyone put signs up. Ms. Doerr stated they could be put up by anyone. Commissioner Daugherty stated he does not like that; it would just clutter up the commercial corridor and make it look bad. Ms. Doerr stated that signs do have to be professionally lettered and made from signage materials, not plywood. Commissioner Fletcher stated our sign ordinance was implemented in 2002, when we were experiencing a lot of growth and prosperity, which is a very different environment than we are in now. He would like to see the City have a more favorable Ausust 23.2010 REGULAR COMMISSION MEETING Page 7 environment for businesses operating in the City and believes this needs more discussion. Commissioner Parsons stated he believes they should allow grand opening signs for a limited period of two weeks with a $250 deposit. Commissioner Woods asked David Thompson, in lieu of Dale Hatfield who was not at the meeting, to express the perspective of the business owners. Mr. Thompson stated the business owners in the Mayport Business Development Group, especially those in that one shopping center, are concerned they don't get enough visibility. He stated because of the design of the shopping center it is difficult when driving by to see what those businesses are. He stated Dale Hatfield has been hearing from the business owners a desire that the City loosen up some of the ordinances and restrictions placed on them. Commissioner Woods stated since the City has made a commitment through our strategic plan to do everything we can for the Mayport area, she believes we should look at something that is going to actually help without creating a different problem with signs. Commissioner Daugherty stated although he wants to help these businesses he is concerned that allowing these type signs will junk up Mayport Road but did agree with Commissioner Parsons and supports allowing temporary grand opening signs. Mayor Borno stated he understands the difficulties of people trying to bring attention to their businesses but also worked on the sign ordinance to get rid of all the clutter signs. He suggested the Commission think about this until the next meeting. He further suggested finding a middle ground by modifying the ordinance for one year to allow, by permit only, grand opening signs for a maximum of 30 days and feather signs. Mr. Hanson stated he believes there is a consensus to change the current sign regulations to allow grand opening signs for either 14 or 30 days, with a deposit, and with a sunset unless renewed by the Commission. Mayor Borno stated he would also want to include feather signs. Commissioner Woods suggested having the signs for special events also, because if they are just allowed for grand openings they are not helping any existing businesses. Discussion ensued. Commissioner Parsons stated he will not be at the next meeting. After further discussion, the Commission directed staff to come back with a solution. C. Agreement with St. Johns River Water Management District for Grant Funds for TMDL Improvements. Donna Kaluzniak explained the agreement stating this is for a $1 million grant to be used toward the upgrade of our system to meet and exceed the TMDL by providing advanced wastewater treatment. August 23, 2010 REGULAR COMMISSION MEETING Pale 8 Motion: Approve the Agreement with the St. Johns River Water Management District for the $1,000,000 grant for the Atlantic Beach TMDL Project and authorize the City Manager to sign the Agreement. Moved by Parsons, Seconded by Fletcher. Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons Nay: 1- Woods MOTION CARRIED D. Report on questions raised about TMDL Compliance Program Evaluation Report by HDR dated March 30, 2009. Mr. Hanson stated this report was in response to a spreadsheet given to the Commission at the budget workshop by Commissioner Woods. He asked if the Commission had questions for John Collins, who was here tonight. Commissioner Fletcher stated he has read the written report and was satisfied. Commissioner Daugherty stated he understands there is a fee of approximately $3,600 associated with this report. Mr. Hanson explained our engineer stated he had spent a lot of hours putting together various requests for information and other things that were not part of his scope for which Mr. Hanson told him to bill us. Mr. Hanson stated although the payment of this fee was within his approval range, he wanted to make the Commission aware that the money had been spent. Commission Daugherty stated when they asked for the report he had no idea it would cost $3,600 to do and asked, in the future, if anything they ask for has a significant expense that Mr. Hanson first check with the Commission to see if they believe it is worth the cost. He stated had he known the cost of the report, he probably would not have asked for it. Mr. Hanson stated he will take that under advisement the next time this comes up. Commissioner Fletcher stated sometimes we need professional expertise that we have to pay for but he totally agrees that it would be nice to know ahead of time that they are incurring a potentially significant cost. He stated on the other hand, it is good information and these are legitimate questions and he believes Mr. Collins did a good job in answering the questions. John Collins, J. Collins Engineering Associates, and Ms. Kaluzniak answered several questions from Commissioner Woods and clarified her concerns regarding this report. Commissioner Woods explained there seemed to be a huge push to have this huge pipeline go down wetlands, even when a viable alternative came up, which is what made her and others look deeper and deeper. She stated she still has a lot of questions. Mr. Collins gave further detailed explanation of his report. Commissioner Woods thanked Mr. Collins for taking the time to go through his report. Commissioner Fletcher clarified that if we had to get Wastewater Treatment Plant No. 2 rebuilt to the standards we are going to have to comply with, it would cost between $5 -6 million regardless of the amount of water we treat. Mr. Collins agreed, stating you have to comply with what DEP tells us to do. Commissioner Woods asked about Option 2, which increases the capacity from 3 million gallons /day to 5 million Aueust 23, 2010 REGULAR COMMISSION MEETING Page 9 gallons/day and the price doubles. She asked how can you say you have to spend just as much no matter how much flow, when this is saying the opposite. Mr. Collins stated there is a big difference, there are major improvements at Wastewater Plant No. 1 to get the 5 million gallons /day. He stated they had to build big basins. He explained that option was put in because their scope of work said to evaluate 5 million gallons /day and 3 million gallons/day. He stated the water flow did not make a difference in price at Buccaneer because you have to bring it up to standards. Discussion ensued. Commissioner Daugherty stated ever since we did the agreement with the Estates of Atlantic Beach and agreed to the project, it has seemed that every time something has come up that has to do with the project that Commissioner Woods has found some opposition or had a lot of questions. He asked Commissioner Woods why she has been so tenacious in pursuing all the idiosyncrasies of this project. Commissioner Woods explained there is a lot of money involved and it is worth making sure we are doing the right thing. She stated once you start asking questions and start seeing discrepancies you want to get them all cleared up. Commissioner Daugherty asked the City Manager if we are at a point where we really aren't in a position to turn around on this project. Mr. Hanson stated if the Commission directed the entire plan to be redesigned we could tell the engineers to stop work. He stated, since March 2009, we have been preparing the design of this to get ready to bid. He stated he does not believe we would have time to redesign the entire project, not to mention the hundreds of thousands of dollars in cost, and to meet the deadlines mandated by the State on the TMDL standards. Public Utility Director Donna Kaluzniak read the administrative order which stated, fmal plans and specifications are to be complete by October 1, 2010, we are supposed to begin construction by April 30, 2011, end construction by December 31, 2012, begin operation of the Wastewater Treatment Plant No. 1 upgrade by March 31, 2013, abandon Buccaneer Wastewater by July 31, 2013 and obtain operational level by October 1, 2013. She further stated we have to meet the aggregate mass loading on October 1, 2014, which is based on being in operation for one year because that is an annual average. She stated we have to have a year of operation to meet that level. She stated this project is in the Basin Management Action Plan (BMAP) which was adopted by the State Legislature. She explained it is not a negotiated consent agreement where you can go to DEP and ask for a deadline extension; the final deadline has to be met per the State Legislature. Commissioner Fletcher stated we have two wastewater plants in the City, but our needs can be met with one, so why spend $19 million upgrading both to meet the new standards when one plant can serve the needs of the entire City for half the cost. He stated that it is common sense to use one plant, we do not need two plants. E. Wastewater and TMDL Compliance Project RFP 07 -04, Change Order No. 4 - Construction Administration Services. Motion: Accept the proposal from J. Collins Engineering Associates LLC to provide construction phase and start -up services for the Wastewater and TMDL Compliance Project in the amount of $457,544 and authorize the City Manager to sign Change Order No. 4. Moved by Parsons, Seconded by Fletcher August 23, 2010 REGULAR COMMISSION MEETING Page 10 Ms. Kaluzniak explained this is for construction engineering so the engineer can review shop drawings, submittals, change orders, invoices, etc., and for one full -time resident observer for the entire project. She stated the engineer reduced their profit and overhead for the construction observation portion of the project and they were also able to negotiate the price down to under 15% for the entire project. She further explained they need to get an approval on the construction engineering phase of the project so the engineer can ramp up and be ready as soon as we award the contract. She stated they won't issue any purchase orders until they have construction contracts ready to go. Commissioner Fletcher asked what number the 15% is referring to. Mr. Hanson stated it is the entire $11 million figure. Commissioner Fletcher asked if rather than a change order were we not to go through another selection process. He stated he wanted to make sure this is not subject to the RFP process. Ms. Kaluzniak stated when they did the original RFP and the Commission authorized the contract with the engineer, it included everything from preliminary design, final design, construction administration and resident observation. Mr. Hanson stated when we sent out the request for proposals the entire scope of this project was anticipated and lined out in that scope and the City chose HDR who had a partnership with John Collins Engineering. He stated the contract was then transferred to John Collins Engineering because HDR stepped out of the business in Jacksonville and John Collins hired Gordon Grimes on with him so we kept the same engineers. He explained this was all in the original RFP. City Attorney Jensen stated this could be better phrased other than a change order, because it is basically an exercise of an additional part of the same contract. He stated, however, under contractual terms, it is a change order. Votes: Aye: 4 — Borno, Daugherty, Fletcher, Parsons Nay: 1- Woods MOTION CARRIED F. Report on options for videotaping of Commission Meetings. Mayor Borno excused himself at 8:13, turning the meeting over to Mayor Pro Tem Fletcher. Assistant City Manager David Thompson explained the various options available for videotaping Commission Meetings, (Mayor Borno returned at 8:15) explaining that Option 4 is his preference. He stated none of these options are in the proposed budget. Commissioner Daugherty explained why he is not in favor of videotaping the meetings. G. Stormwater Runoff and Land Development Regulations On -Site Storage Requirements. Public Works Director Rick Carper summarized his staff report and gave a slide presentation on the Stormwater Master Plan update and Land Development August 23,2010 REGULAR COMMISSION MEETING Page 11 Regulations On -site storage explaining the various options and costs for on -site storage requirements. Mayor Bomo discussed reverse swales, stating this is the least expensive option. Mr. Carper stated that is the latest in green technology on the stormwater front. Commissioner Fletcher explained why he asked for this item to be put on the agenda, stating he believes this is over - burdensome to residential property owners and would like to see the way it is calculated changed. He agreed with Mayor Borno that a small swale will solve the problem. He stated instead of going through a calculation of having to store 12,000 gallons of water in a 25 -year storm on your property, why can't we just say that as long as the topographical survey shows that the property is not going to flood nearby properties, we could simplify it. Mr. Carper stated the topo is not going to show that unless you have a volume, and to get what volume you need, you have to do some kind of calculation. He further stated that you have to have a requirement or you don't have any assurance that it is actually going to do what you are saying it should do. Commissioner Fletcher stated we are the only municipality he can find who requires residential on -site storage. Mr. Carper stated, of the municipalities that have the impervious surface limits, we also have one of the highest. Commissioner Fletcher stated he believes the requirement is unfair and there is no precedent for it. After further discussion, Commissioner Fletcher stated he would like to get rid of on -site storage. He stated he would like to direct staff to come up with an alternative. Mr. Carper stated he had already proposed to make this one of the topics of study for the Stormwater Master Plan update. Mayor Bomo agreed that during the stormwater review update was the time to do this. Further discussion ensued with the consensus of the Commission being to direct the selected company who does the stormwater master plan review to review the issue and come to a simplified solution. H. Proposed Change Order No. 10 to Royal Palms Drainage Rehabilitation Project (PW0905). Motion: Authorize the City Manager to execute Change Order No. 10 to the R.B. Baker Construction contract. Moved by Fletcher, Seconded by Parsons. Public Works Director Rick Carper summarized his staff report and explained the Change Order showing a slide of the Royal Palms Pavement Resurfacing North Area Map. (Commissioner Parsons left the meeting at 8:52) Commissioner Fletcher asked if we are still within budget on this contract. Mr. Carper stated, with this change order, we are still within budget but will be down to only $16,000 in contingency funds at 70% of construction. He stated he is also adding $83,640 to the budget for this contract for additional work to the project. He stated the end result will be when the Royal Palms project is completed every street that had an overall condition index of less than 60 before the project started will be milled and resurfaced. (Commissioner Parsons returned at 8:55) Mr. Hanson stated, basically, Mr. Carper is using some of his next year's resurfacing money to devote to Royal Palms so the whole neighborhood looks nice. August 23.2010 REGULAR COMMISSION MEETING Page 12 Votes: Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods Nay: 0 - MOTION CARRIED City Manager 9. City Manager A. City Manager's Report. City Manager Hanson announced there will be a coastal cleanup scheduled by the City of Jacksonville for Saturday, September 25 to pick up trash at various locations along the beach. He stated one of the locations is at the end of Atlantic Blvd. at the beach. Stated he proposed to move the schedule for the bids on the sewer line project back so the sewer line and plant bid will be on the same timeframe. He stated bids will open in late November. He stated they have been trying to get the pipeline job started earlier to take advantage of a good bid environment because of the depressed economy. He stated the savings has been estimated at well over $500,000 because of the contractors not having a lot of work. He further stated it may now be possible to get SRF funding for this project that would save us almost 2% in interest rates. He stated to get SRF funding you cannot award the contract until the SRF staff has given us an approval for eligibility, which we could expect to get before the end of November. He stated because of this, he would like to realign the schedule to get both of them at approximately the same time. Reports/Requests 10. Reports and/or requests from City Commissioners and City Attorney City Commissioners City Attorney Commissioner Daugherty • Asked for consensus to instruct Dale Hatfield to get permission from JEA for the City to pursue Arts in Public Places. Mr. Thompson stated both he and Mr. Hatfield have already contacted several people at JEA and have had no luck getting their approval. Commissioner Parsons • Asked how old the kids are who go undercover to try to purchase alcohol. Chief Classey stated they are between 17 and 19. Commissioner Parsons stated a mother of an 18 year old, who has been doing this for six months in Jacksonville, told him that her son has now learned how to buy beer for his friends. Chief Classey stated, when they use these people, ABT has regulations which they have to sign stating they have never attempted to buy alcohol illegally prior to us using them. He stated if they use these tools of the trade through their experience with us and utilize that after they are no longer working with us there is not a whole lot of control we have over them. He stated we typically don't use them more than a couple of times so he doubts they really pick up anything very useful in that short amount of time. Commissioner Woods • Responding in greater detail to Commissioner Daugherty's question, she explained her reasons for why she has scrutinized the pipeline project. August 23, 2010 REGULAR COMMISSION MEETING Page 13 • Stated she would like to put the videotaping issue on the agenda. City Attorney Jensen • Responded to Commissioner Woods' statements regarding the pipeline/TMDL project. Mayor Borno • Stated he will submit a written report summarizing the actions taken at the Florida League of Cities Convention. • Asked the Commission to review the 8/18 article in the Times Union on taxes which explains the recapture clause. • Reminded everyone of the Budget Meeting on Thursday, 8/26. He asked the Commission to come prepared to address anything they would like to see added back in. He stated, if possible, he would like to finish the budget meetings on Thursday so they don't have to go to a fourth meeting on August 30. • Stated cameras don't influence him as he is very photogenic. He stated it doesn't bother him to be seen or heard on anything he says and he owns up to anything he has done or says. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:25 p.m. Mike Borno, Mayor/Presiding Officer ATTEST: Donna L. Bartle, CMC City Clerk