Item 4B AGENDA ITEM # 4B
SEPTEMBER 13, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Janitorial Service Contract for City Facilities Bid No. 0910 -12
SUBMITTED BY: Yvonne Calverley, Administrative Assistant to the City Manager
DATE: August 20, 2010
BACKGROUND: The current contract with Miracle Janitorial Services will expire on
September 30, 2010. Request for bids were advertised and Bid No.
0910 -12 was opened on August 18, 2010, with four bidders submitting
packages. The bid amounts are shown below.
Contractor Bid Amount
Owens Commercial Cleaning $54,660.00
American Facilities Services $54,600.00
Corvus Janitorial Systems $46,500.00
Miracle Janitorial Services $45,180.00
Staff reviewed all bid submissions and Miracle Janitorial Services was the
lowest bidder at a cost of $45,180.00 per year. They have met all
requirements and submitted all required documents, including positive
references.
For the past three years, Miracle Janitorial Services has provided the City
with janitorial services for all city facilities. They have demonstrated
excellent customer service and have done a good job maintaining the
cleanliness of the facilities.
BUDGET: No additional cost. The bid amount is $10,020.00 less than the current
yearly amount paid to Miracle Janitorial Services for cleaning services.
RECOMMENDATION: Recommend that the City Commission award a one (1) year contract
to expire on September 30, 2011 to Miracle Janitorial Services in the
amount of $45,180.00.
ATTACHMENT: (1) Bid Analysis dated August 18, 2010.
CITY MANAGER:
City of Atlantic Beach
Annual Contract, Janitorial Services for City Facilities
August 18, 2010
BID 0910 -12 08/18/10 3:00 PM
American Facility Services, Corvus Janitorial Systems Miracle Janitorial Services, Owens Commercial Cleaning
Inc. LLC
Required Documents
Submission in Triplicate - All Documents X X X X
Document Requirements Checklist X X X X
Bid Form X X X X
Facilities Walk- Through Signature Sheet X X X X
Drug -Free Workplace X X X X
Public Entity Crimes Statement X X X X
W -9 Form X X X X
Annual Rate Per Location:
City Hall $9,600.00 $8,700.00 $10,980.00 $25,200.00
Police Department $7,200.00 $4,500.00 $9,672.00 $3,900.00
Public Works Building $6,000.00 $3,900.00 $9,636.00 $2,100.00
Wastewater Treatment Plant $4,200.00 $3,060.00 $900.00 $1,500.00
Water Plant # 1 $2,400.00 $2,580.00 $2,244.00 $1,500.00
Water Plant # 2 $2,400.00 $2,580.00 $1,308.00 $1,500.00
Buccaneer Water and Wastewater Offices $4,200.00 $3,780.00 $2,184.00 $2,100.00
Buccaneer Sewer Plant $1,800.00 $2,580.00 $792.00 $1,500.00
Adele Grage Cultural Center $7,200.00 $4,740.00 $3,432.00 $3,480.00
Donner Park Community Center $4,800.00 $4,860.00 $2,016.00 $5,400.00
Jordan Park Community Center $4,800.00 $5,220.00 $2,016.00 $6,480.00
Total ANNUAL Cost $54,600.00 $46,500.00 $45,180.00 $54,660.00
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Award of Bid based on Department Analysis and Commission Approval