Item 7B AGENDA ITEM # 7B
SEPTEMBER 13, 2010
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting
Ordinance #20 -10 -105 establishing the Operating Budget for fiscal year
2010/2011.
SUBMITTED BY: Nelson Van Liere, Finance Director ________
DATE: September 1, 2010
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 13 2010 in the Commission Chambers at 6:OOpm
as was noticed to all property owners by the Duval County Property Appraiser's Office. The
format is the same as in previous years and is to be read into the record as presented in order to
assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held
three workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.1553 mills. This is the same
as the current year's rate.
There will be a second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance #20 -10 -105,
on September 27` 2010.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the Tentative Millage Rate of 3.1553 mills and the Operating Budget Ordinance
#20 -10 -105 with total expenditures of $35,411,428.
2.) Set the Time and Date of the Second Public Hearing at September 27, 2010 at
6:OOpm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20 -10 -105
Budget Summary of all Funds
Schedule A: Changes from Proposed Budget to Final Budget
7 REVIEWED BY CITY MANAGER: _
AGENDA ITEM # 7B
SEPTEMBER 13, 2010
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2010/2011
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.1553
The Tentative Millage Rate is 3.1553
The Roll —Back Rate is 3.2898
The Tentative Millage Rate is 4.09 percent less than the Roll -Back Rate
The purpose for adopting the millage rate of 3.1553 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated increased cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.1553
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20 -10 -105 establishing the Operating Budget for fiscal year 2010/2011 of
$35,411,428
Motion to adopt Ordinance #20 -10 -105 establishing the Operating Budget for fiscal
year 2010/2011
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM # 7B
SEPTEMBER 13, 2010
ORDINANCE NO. 20-10-105
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30,
2011.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 13,
2010, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2010
and ending September 30, 2011 in the amount of $35,411,428.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The fiscal Year 2010/2011 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2010.
Passed by the City Commission on second and final reading this day of September
2010.
Louis M. Borno
Mayor / Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM # 713
SEPTEMBER 13, 2010
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2007 -2008 2008 -2009 2009 -2010 2010 -2011 (Decrease)
Cash Forward 29,683,208 28,149,952 29,093,219 27,311,070 (1,782,149)
Revenues
General Fund 10,943,431 10,533,938 10,635,976 11,478,099 842,123
Special Revenue Funds 1,482,891 1,360,663 1,721,881 1,575,439 (146,442)
Debt Service Fund 69,723 68,676 68,600 68,650 50
Capital Project Fund 332,938 331,340 1,002,000 803,000 (199,000)
Enterprise Funds 11 ,944,047 12,703,148 11,760,587 21,886,299 10,125,712
Trust and Agency Funds - 756,997 2,396,859 2,304,450 2,487,695 183,245
Total Revenues 24,016,033 27,394,624 27,493,494 38,299,182 10,805,688
Other Financing Sources 7%S,015 653,924 0 0 0
Total Resources 54,487,259 56,198,500 56,586,713 65,610,252 9,023,539
Expenditures
General Fund 10,797,761 12,848,407 10,226,332 10,541,823 315,491
Special Revenue Funds 2,081,860 1,632,369 2,421,881 1,719,385 (702,496)
Debt Service Fund 70,965 71,359 71,566 71,336 (230)
Capital Project Fund 0 14,213 435,788 0 (435,788)
Enterprise Funds 11,915,668 10,678,703 15,073,866 21,974,461 6,900,595
Trust and Agency Funds 887,839 980,896 1,046,210 1,104,423 58,213
DIVISION TOTALS 25,754,093 26,225,947 29,275,643 35,411,428 6,135,785
Other Financing Uses 583,214 879,334 0 0 0
Cash Reserves 28,149,952 29,093,219 27,311,070 30,198,824 2,887,754
Total Expenses and Cash 54,487,259 56,198,500 56,586,713 65,610,252 9,023,539
Resource Allocation
Personal Services 8,744,853 8,974,257 9,105,422 9,416,977 311,555
Operating Expenses 9,936,248 9,529,952 9,517,115 9,968,045 450,930
Capital Outlay 2,906,185 2,261,605 6,754,254 11,437,993 4,683,739
Debt Service 1,682,914 1,680,417 1,679,966 2,137,906 457,940
Transfers 2,483,893 3,779,716 2,218,886 2,450,507 231,621
Total 25,754,093 26,225,947 29,275,643 35,411,428 6,135,785
AGENDA ITEM # 7B
SEPTEMBER 13, 2010
Schedule A
Changes from Proposed Budget to Final Budget
Originally Proposed Revenues: $32,653,392
Loan Proceeds 4,850,122
Internal Service Charges for Service 13,108
Transfer from General Fund to Storm Water Fund <110,000>
Transfers from Public Utilities to General Fund 892,560
Revised Budgeted Revenues $38,299,182
Originally Proposed Expenses: $31,117,032
Sewer Main 3,676,048
Sewer Plant 31,510
Debt Service <20,000>
Transfer to General Fund 892,560
Salary and Benefits 70,083
Transfer to Storm Water Fund <110,000>
Menzi -Muck <245,000>
General Insurance Cost — Other than Worker Comp <68,113>
Code Enforcement Software <25,000>
Employee Picnic 1,200
Water Fountain Russell Park 5,000
Promotional Brochure 2,000
Master Plan for River Branch Preserve 25,000
Actuary Study 45,000
Beaches Resource Center 1,000
Internal Service Charges 13,108
Revised Budgeted Expenses: $35,411,428