Item 8D AGENDA ITEM # 8D
SEPTEMBER 13, 2010
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Authorization for Pre - Disaster Mitigation Grant Application
DATE: August 19, 2010
SUBMITTED BY: David E. Thompson, Asst. City Manager
BACKGROUND:
The purpose of this report is to seek authorization from the City Commission to submit a
grant application for Pre - Disaster Mitigation (PDM) Funding. This application will be
limited to the upgrades above the standard building code requirements that are necessary
to protect the Emergency Operations Center and Police Department Building in the event
of a hazardous event.
FEMA provides Hazard Mitigation Assistance through several programs. One such
program is the PDM Program which is designed to assist governments and local
communities "to implement a sustained pre- disaster natural hazard mitigation program to
reduce the overall risk to the population and structures from future hazard events." One
way of accomplishing this goal is to build or retrofit critical facilities to a level exceeding
the standard building code so that the facilities will withstand hazardous conditions.
The emergency operations center and police building currently being designed is clearly a
critical facility for emergency operations before, during, and after a hazardous event.
Although there are other types of hazardous events that are possible, a tropical cyclone
event (Hurricane or Tropical Storm) is one of the highest probabilities. The new facility
will act as the local emergency operations center for the City of Atlantic Beach in
preparation for hazardous events. It will also be the emergency operations center for
recovery operations after a hazardous event.
For this facility to be functional and safe for emergency operations after a storm, it is
imperative for the building to be structurally sound while providing emergency power to
support this base of operations for emergency communications and responses. This will
require enhanced design and protective "hardening" to protect the facility, equipment,
and personnel at that location.
This project is listed in the present Local Mitigation Strategy Plan for Duval County. A
Notice of Intent was filed with the State, and the project was approved for application.
The next step will be to submit a grant application online through the electronic grants
system. To do so, I will need for the City Commission to authorize me to sign the
application and any subsequent paperwork required for the application and administration
of the grant.
AGENDA ITEM # 8D
SEPTEMBER 13, 2010
I have worked with Architect Design Group to provide an estimated budget for the
upgrades, and the total costs for the upgrades are estimated at $349,100. The grant
application will go through an evaluation process, and FEMA will ultimately make a
decision relative to funding it.
BUDGET: If approved, the City will be required to match the PDM funding at a rate of
25 %. Based on the total of $349,100, the City's share will be $87,275.
RECOMMENDATIONS: To authorize the Asst. City Manager to submit an application
for Pre - Disaster Mitigation Funding for the Emergency Operations Center and Police
Building, including authorization to sign the application and subsequent documents
related to this project.
ATTACHMENTS: Copy of 2011 Pre - Disaster Mitigation Grant Program, Notice of
Intent to Participate
REVIEWED BY CITY MANAGER:
AG DA ITEM NUMBER:
AGENDA ITEM # 8D
SEPTEMBER 13, 2010
2011 Pre - Disaster Mitigation Grant Program
Notice of Intent to Participate
Projects
Sub - Grantee Name: City of Atlantic Beach, Florida
Type of Sub - Grantee: Local Government: Municipality
Point of Contact
Name: David E. Thompson
Phone: (904) 247 -5864
Address: 800 Seminole Road, Atlantic Beach, Fl 32233
Email: dthompson@coab.us
Registered in e- Grants: Yes
Do you have authority to sign off on contracts? With City Commission Authorization
If not, who is the authorized to sign contracts? N/A
Are they registered in e- Grants? N/A
Project Name: Atlantic Beach Emergency Operations Center and Police Department
Project Type: Code Plus /Above Code Construction (Wind, Drainage, etc,)
Scope of Work:
The City of Atlantic Beach is in the process of desianina and constructing an emergency
operations center and police department. This building will be the center of operations and
communications for planning and responding to large scale hazards /emergencies before,
during, and after such events. Due to the nature of emergency operations and the unique
characteristics of a police building, combining these functions in the same building is the
best wav to maximize the cost effectiveness of this project.
Designing and constructing a facility to house these functions requires increased
"hardening" of the building above the existing building code. This will include maximizing
the elevation of the site, increasing the thickness of concrete, utilizing heavy gauge steel
columns and framework, providing a roofing system to withstand high winds and airbourne
debris, installing impact rated doors and windows, adding protection for windows, and
providing emergency power capable of operating critical equipment for emergency
operations.
Project Cost: $349,100
Timetable for Project Completion: March 2012
Is the Project currently listed in the community's Local Mitigation Strategy: YES