Item 4B AGENDA ITEM # 4B
NOVEMBER 22, 2010
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Orthophosphate — Annual Contract, Bid No. 1011 -05
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: November 10, 2010
BACKGROUND: The bid is to provide an annual contract for providing liquid orthophosphate to
the City for use in the water treatment facilities. Orthophosphate is used as a corrosion inhibitor in
potable water systems.
Three bids were received on November 10, 2010 for Orthophosphate — Annual Contract, Bid No.
1011 -05.
Vendor: Carus Corporation Harcross Chemicals, Shannon Chemical
Inc.
Orthophosphate Cost $0.66 $0.92 $0.924
Per Pound
The low bidder meeting all required specifications and document submittal was Carus Corporation
at a price of $0.66 per pound. Carus is our current vendor and has been supplying us with this
chemical since 1998.
BUDGET: Orthophosphate is budgeted in the Water Production account number 400 -5502-
533- 5200 in the amount of $5,000.
RECOMMENDATION: Award the bid for Orthophosphate — Annual Contract to Carus
Phosphates, Inc. at a cost of $0.66 per pound.
ATTACHMENTS: 1. Bid tabulation form.
REVIEWED BY CITY MANAGER
72‘'..---'
City of Atlantic Beach
Orthophosphate (a chemical for Buccaneer Water System)
November 10, 2010
BID 1011 -05 3:00 PM
Carus Corporation Harcross Chemicals, Inc. Shannon Chemical
Required Documents
Submission in Triplicate X X X
•
Document Requirements Checklist X X X
Insurance Certificate X X NO
References - Three (3) X X NO
—
Security Program X X NO
Water Quality Analysis Current vendor. Analysis not required X NO
Certification Letters X X NO
Business Tax Receipt X X NO
—
Drug Free Workplace X X X
Public Entity Crimes Statement X X X
W -9 X X X
Documentation of Receipt of Any Addenda N/A N/A N/A
Bid Amount (Brand Bid - Aqua -Mag, CalciQuest, Aquacros HC -2030
Calgon, or approved equal):
Linear Chain Phosphate (per pound; delivered in $413.82 or .661# .92/LB .924/LB
55 gallon drums)
Freight Charge
N/A N/C N/A
$413.82 or .661# .92/LB .924/LB
Total Cost:
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Award of Bid based on Department Analysis and Commission Approval