Agenda Item 4BAGENDA ITEM # 413
JANUARY 10, 2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: 9 -1 -1 Inter -Local Agreement FY 2010 -2011
DATE: December 17, 2010
C,/
SUBMITTED BY: Michael D. Classey - Chief of Police
BACKGROUND:
Duval County collects a user fee on all telephone lines in the county to offset the expenses of
providing E911 services. Jacksonville purchases the E911 emergency equipment for the
answering stations including the three beach cities.
Each year, Jacksonville reimburses the cities of Atlantic Beach, Neptune Beach, and Jacksonville
Beach 30 % of their personnel costs for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based on 30% of the calls attributed
to E911. On a quarterly basis, the cities provide documentation of their emergency communications
expenses including salary, benefits, and training. Jacksonville reimburses 30% of those costs.
The actual amount in the attached paperwork is a "not to exceed" figure. The initial number is
typically provided by Atlantic Beach, and then is inflated in an attempt to cover the
reimbursements over the next year. The actual reimbursement is based on the actual expenses
incurred. In FY 2010, Atlantic Beach received $81, 901 in reimbursements from the county. Last
year's expenses were down significantly from FY 2009 due to a long term employee's retirement
and having a vacancy for a few months while filling the position. The new amount for this FY
represents approximately an 8 % increase from last year's expenses.
BUDGET: Prior to receiving this amendment, $97,000 was budgeted as eligible
reimbursements. Actual expenses for FY 2011 are anticipated to be $90,317. Due to the
reduced expenses last year, this year's maximum reimbursement is $88,000 in revenue paid
quarterly to the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staff recommends the approval of the Inter -Local Agreement
Amendment for the Distribution of 9 -1 -1 Funds for Call -Taker Salaries, including
the authorization for the Mayor and City Manager to sign the paperwork.
ATTACHMENTS: Letter from Pat Welte, 9 -1 -1 Coordinator Duval County,
Amendment Number One to: Inter -Local Agreement from City of Jacksonville with signature
pages.
REVIEWED BY CITY
AGENDA ITEM NUMBER:
AGENDA ITEM # 413
JANUARY 10, 2011
1 0 P 9
DUVAL COUNTY 9-1 -1 EMERGENCY TELEPHONE SYSTEM
Date: December 1, 2010
To: Donna Bartle, City Clerk, Atlantic Beach
Lisa Volpe, City Clerk, Neptune Beach
Heidi Reagan, City Clerk, Jacksonville Beach
From: Patricia Welte, 9 -1 -1 Coordinator, Duval County
Re: 9 -1 -1 Inter -Local Agreement —FY 2010 -2011
This Inter -local Agreement provides for the sharing of the 9 -1 -1 User Fee funds to pay for a
portion of the 911 calltaker salaries, training expenses and benefits, for the portion of their time
spent answering and transferring 9 -1 -1 calls.
This year, we have done separate agreements for each municipality, so please return the
documents to Pat Welte as soon as they are signed by your city.
have enclosed Four (4) Execution Copies — to be signed and stamped by your municipality.
Return to Pat Welte (call 630 -2317 for pickup)
An executed copy will be returned to you.
Please advise if there have been any changes in your city contact persons or phone numbers
Please contact me at 630 -2317 if I can be of further assistance.
Thank you for all your help.
CH RE VE0
CE
DEC - 2 2010
AGENDA ITEM # 413
JANUARY 10, 2011
Amendment Number One to:
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
FOR
9 -1 -1 User Fee Distribution in Fiscal Year 2010 -2011
THIS AMENDMENT ONE TO INTERLOCAL AGREEMENT is made and entered
into as of this day of , 2010, by and between THE CITY OF
JACKSONVILLE, FLORIDA, a consolidated municipal /county government, making the
General Services District (hereinafter referred to as "JACKSONVILLE ") and THE CITY OF
ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services
District (hereinafter referred to as "ATLANTIC BEACH ") for the purpose of distributing
proceeds collected and set aside via the 9 -1 -1 User Fee to be used to pay a portion of the salaries
and related expenses for 9 -1 -1 Call Takers for that portion of their time spent answering and
handling 9 -1 -1 calls under the provisions of Section 365.172 (9), Florida Statutes, as authorized
to be imposed by the governing body of Duval County (hereinafter referred to as the "Project ").
RECITALS:
WHEREAS, in 2009, the parties have made and entered into an Interlocal Agreement
(hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement will be in effect until September 30, 2014, and
WHEREAS, said Agreement has not been amended previously: and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has maintained the 9 -1 -1 User Fee at $.44 per month for the present fiscal year
2010 -2011 , and has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and
WHEREAS, said Agreement should be amended for Fiscal Year 2010 -2011 to update
dates and distribution amounts with all other provisions, terms and conditions of said Agreement
remaining unchanged; now therefore
IN CONSIDERATION of said Agreement and the mutual promises and covenants
herein contained and for other good and valuable consideration, acknowledged, by the parties to
be legally sufficient, the parties agree to amend said Agreement as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement is amended, in part, by providing for a Fiscal Year
2010 -2011 distribution of $88,000.00 to ATLANTIC BEACH and, as amended, shall read as
follows:
E
"2. ATLANTIC BEACH shall receive a distribution proportion of the 9 -1 -1 User Fee
calculated by taking the total Call- Takers actual salary expenditures from ATLANTIC BEACH,
z
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
d
adding 3 0% for benefits and training. The Sheriff s Office may also include other factors such
as changes in the 9 -1 -1 call volume data percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency, to determine the distribution amount. The maximum
CD 4k
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2010 -2011 is EIGHTY -EIGHT THOUSAND AND 00 /100 DOLLARS
($88,000.00)."
3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the
2010 -1011 Fiscal Year and, as amended, shall read as follows:
44 6. The salary period covered by Amendment Number One to Agreement shall be
retro- active to October 1, 2010, or the beginning of Fiscal Year 2010 -2011 . This Agreement
shall be in effect fiom the date it is recorded in the Official Records of Duval County, until
September 30, 2014."
4. JACKSONVILLE will record this Amendment Number One to Interlocal Agreement
in the Official Records of Duval County, as required by Section 163.01 (11), Florida Statutes.
SAVE AND EXCEPT for the express amendments provided in this instrument, the
provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM # 413
JANUARY 10, 2011
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
CITY OF JACKSONVILLE
By: By:
Neill W. McArthur, Jr. John Peyton, Mayor
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
20_, by John Peyton and Neill W. McArthur, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
are personally known to me; or
produced a current
produced
driver's license as identification; or
as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Director of Finance
City Contract Number:
Form Approved:
Office of General Counsel
3
AGENDA ITEM # 413
JANUARY 10, 2011
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By:
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
Louis Borno, Jr., Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By:
Jim Hanson, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of ,
2(?__, by Louis Borno, Jim Hanson and Donna L. Bartle, the Mayor, the City Manager and the
City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval County,
Florida.
Such persons: (notary must check applicable box)
are personally known to me; or
produced a current
produced
driver's license as identification; or
as identification
(Sign)
_(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
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