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05-17-55 v MINUTES OF THE ADJOURNED IEETING OF THE ATLANTIC BEACH TOWN COUNCIL HELD AT THE TOWN HALL ON TUESDAY, MAY 17TH, 1955 AT 8 P.M. Present: Norman Minchew Marvin Carr E . Gerry Adams L.J."Jack" Feather H.S. Thames , Councilmen and J.A. Reid, Mayor Frank Thompson, Town Attorney J.D. Brptchie , Town Manager Adele S. Grage, Town Clerk The meeting was called to order by the President, Mr. Minchew. A.J. Birchall of the firm of Smith & Gillespie , Engineers , presented to the Council the tabulation of bids,on the Water- works project, which were received May 10th, 1955. He also presented a letter listing the bids and recommending that contract beaawarded to Southeastern Contracting Co. of Birming- ham, Alabama, for Parts "A" and "C" and Whitmire Tank Co. for Part "B" as the lowest and best bids in each case. The letter dated May 16th, 1955 received from Smith & Gillespie , Engineers listing the bids and making the riacommendations is attached hereto and made a part of these minutes. r 111 The matter was discussed at length. One point of discussion was the fire hydrant to be used, and Mr. Brotchie advised that he recommended the Mathews Hydrantwhich is the hydrant we are presently using. It was brought out that the low bidder did not include the Mathews Hydrant but one that cost approximately $23. less. On recommendation of the Engineer the matter was referred to a Council Committee to study and recommend. Mr. Thompson advised that he had talked to the Fiscal Agent, Mr. Carrison and they fell it would be best not to award a con- tract until the bonds are sold which should be within the next two to three weeks. It was moved by Mr. Thames that we return all bid bonds except these of the three low bidders , and that they be held in abeyance waiting for the sale of the bonds. The motion was seconded by Mr. Adams and carried. An Appraisal was received from Mr. Richard Hamilton of the proposed Water Plant Site , advising that in his opinion the subject parcel has a air Market Value of $665.00. The tract of land lying west of the incinerator site has 200 ' frontage on 11th St. and is 290' deep, and contains 1.33 acres. Mr. Adams moved that the appraisal price of $665. be accepted as the buying price for this tract of land. The motion was seconded by Mr. Thames and carried. Mr. Harcourt Bull , who was present, was given a copy of the appraisal. Mr. Thompson advised that the fiscal agent would like to have figures on any additional costs to be included in the Bond Issue other than the contracts bid upon, in order that they might arrive at the amount of bonds to be issued. The Town Clerk and Engineers are to send any information they have to the fiscal agent at once, and the Council decided to meet next Tuesday night, • May 24th to go over the figures with the fiscal agent, in order r that the bonds may be advertised and bids received as soon as possible. The organizing of the Atlantic Beach Fire Department was discussed and upon motion of Mr. Adams, Seconded by Mr. Thames an Ordinance entitled : " An Ordinance Providing for the Establishing of a Fire Department of the Town of Atlantic Beach to be known as the Atlantic Beach Fire Deptartment, the Object of Which Shall Be Prevention of and Extinguishing of Fires and Protection of Life and Property Within the Limits of the Town of Atlantic Beach; Providing for qualifications for Membership ; and Duties and Organization of the Officers and Members Thereof" was passed on first reading. Upon motion of Mr. Thames , seconded by Mr. Adams it was passed on second reading. The Town Clerk was directed to write a letter to the southeastern Contracting Company, as requested by their representve, stating that they were low bidders but the Town was not awariVEontract on this project until the Bonds were sold. Upon motion of Mr. Thames the meeting adjourned from day to day at 8:55 P.M. ita,iitatf t Cl Norman Minchew, President Attest: CL&(, L g. Adele S. Grage , Town `lerk • t' ,. . SMITH AND GILLESPIE ENGINEERS P. O. BOX 1048 JACKSONVILLE 1, FLORIDA May 16, 1955 Honorable Mayor and Town Council Town of Atlantic Beach Atlantic Beach, Florida Subject: Wr ter System Improvemente, Bide Received May 10, 1955, at 8:00 P.M. Gentlemen: We have tabulated and etudied the eubject bide. The bide on Part "A" are ac follows: **Smith-Sewger Conetruction Co. , Ica. $59,467.00 J. W. Meadora Co. 83,000.00 Harry Pepper Co. 83,909.20 *Southeastern Conetrwti C o. 84,000.00 Joe Reinerteon Inc. 87,500.00 Jamee H. Small & Co. 100,865.00 *Deduct $9,000.00 if awarded Parte "p" and "C" ** Does not include well. Part "B" Whitemore Tank Co. $23,495.00 R. D. Cole Co. 27,490.00 Chicago Bridge and Iron Co. 27,500.00 Hammond Iron Works 28,850.00 Part "C" E. N. Murray Conetruction Co. 78,600.45 Joe R einertcon Inc. 78,695.00 Smith-Swelter Construction Co. , Inc. 79,907.90 Emory M. He ;ler 81,767.30 Saine Co. Inc. 81,919.25 Southeaetern Cone-tractile, Co. 83,711.60 M. B. Conetruction Co. ' 84,398.45 Marion V. Crotty,-Inc. 91,232.20 Harry Pepper Co. 92,723.79 r � r- Honorable Mayor and Town Council Town of Atlantic Beach Atlantic Beach, Florida - 2 - May 16, 1955 The Smith-Sweger Construction Company bid for Port "A" anite the well and is qualified to the extent that they will not accept Part "A" without Part "C". The apparent low bide for Parts "A" and "C" are as follows: Southeastern Constr*ctill Company Part "A" $84,000.00 Part "0" 83,711.60 Total $167,711.60 Less for award of both parts 9,000.00 Net Bid $158,711.60 J. W. Meadore, Part "A" 83,000.00 E. N. Murray, Part "C" 78,600.45 $161,600.45 It is our recanmendation that contracts be awarded to South- eastern Conetructime Company of Birmingham, Alabama, for Parts "A" and "C" and Whitemire Tank Company for Part "B" as the lowest and beet bide in each case. Very truly yours, . Birch AJB/oyc 344TH AND GIT.TFSPIE, ENGINEERS SMITH & GILLESPIE ENGINEERS JACKSONVILLE 1. FLORIDA