05-24-55 v MINUTES OF THE ADJOURNED MEETING OF THE ATLANTIC BEACH TOWN
COUNCIL HELD AT THE TOWN HALL ON TUESDAY, MAY 24th, 1955 AT
8 P.M.
Present :
Norman Minchew
Marvin Carr
E. Gerry Adams
L.J. "Jack" Feather
R.S. Thames, Councilmen
and
J.A. Reid, Mayor
Frank Thompson, Town Attorney
J.D. Brotchie , Town Manager
Adele S. Grage, Town Clerk
The meeting was celled to order by the President, Mr. Minchew.
Mr. W.P . Cox, Jr. of Southeastern Contracting Co. was present
with other representatives from his firm, low bidders on Parts
"A" and "C" on water system improvements. There was considerable
discussion on the various phases of the work and where it might
be possible to save any money, but the discussion always seemed
to center around the well. Southeastern Contracting advised that
they had gotten prices from 3 companies on the well for $15,000. ,
16,000, and $20,000. , and had used the $15,000. figure in their
bid. here is some question as to whether we want or need a well
of the depth and casing as specified by the Engineers, that per-
haps a well cassed to 550 ft. would be sufficient. This discussion
was deferred until later in the meeting in order to discuss the
Bond Issue with Mr. Garrison of the firm of Puerce, Garrison,
Wulbern, Inc. the Town' s Fiscal Agents.
Mr. Garrison enumerated the following which would be estimated
costs to be covered by the Bond money:
Emergency line (now under contract) $15,136. 50
Water Tank (low bid) 23,495.00
Water Plant & Mains (low bid) 158,711.60
Contingencies (5%) 9,656.90
Engineer 's fee 16, 500.00
Administration 2, 500.00
Inspection 3,000.00
Land acquisition 1,000.00
Labor & material to make change over 10,000.00
Legal & Fiscal agent fees 5,200.00
1 year interest during construction 9,100.00
Total 254,300.00
Mr. Garrison advised that by adding a miscellaneous item of
$5,700. would make the issue $260,000. which would amply
cover any costs that might arise on this project. There was
considerable discussion during which it was brought out that
the Council does not wish to get any more than is necessary
to have to pay interest on. After further discussion Mr. Adams
presented the following Resolution # 55-6; and moved its adoption:
RESOLUTION NO. 55-6
RESOLUTION AUTHORIZING AND DIRECTING
SALE OF UTILITY REVENUE BONDS IN THE
AGGREGATE SUM OF $255 ,000.00
WHEREAS, the Town of Atlantic Beach, Florida, by
• Ordinance No . 172 duly and regularly adopted at its meeting
held on the 15th day of February, 1955, did provide for the
erection and construction of a waterworks system in said Town,
and authorized the issuance of X260,000.00 Utility Revenue
Bonds of said Town to finance the cost of such erection and
construction: and
WHEREAS, said Town has received bids from divers con-
tractors for the performance of said work, which said bids
have been tabulated and studied, and said Town Council has
consulted and conferred with its Engineers, Smith & Gillespre,
and its fiscal agent , Pirce, Carrison, Wulbern, Inc. , and has
now found and determined that the total cost for the erection
and construction of said waterworks system will be ; 255,000,00;
NOW THEREFORE, BE IT RESOLVED by the Town Council of
Atlantic Beach, Florida, at a meeting of said Council duly and
regularly held on this the 24th day of May, 1955:
1. That of the bonds authorized to be issued by said
Ordinance No. 172 as aforesaid, said Town of Atlantic Beach do
sell and issue its bonds in the aggregate sum of $255,000.00,
and that the Town Clerk be and is hereby authorized and directed
on behalf of said Town to advertise for sale the said bonds in the
manner and as provided by law, and to do all such other acts and
things as may be necessary or proper to effectuate the valid sale
of said bonds in the aggregate sum of yp255,000.00.
2. That this resolution shall take effect immediately
upon its adoption, and shall be recorded in the minutes of this
meeting.
y�.eltir.M.�!
Said motion to adopt said Resolution was seconded by Mr. Thames,
and having been duly considered the President put the question
thereon, and upon the Roll being called the vote was as follows :
Aye : Adams, -Carr, Feathers Minchew, Thames
Nay: None 1? r
Whereupon the President declared the motion carried and Resolution -pa-sseel.
Mr. Carrison advised that it will be approximately 3 weeks before
the bids can be received, and that he sees no reason why the Council
can't go ahead and accept the bids for the work and be ready to
start as soon as the bids are received on the Bonds.
Discussion was resumed concerning the awarding of the contracts and
the depth the well should be cased. Thereupon Mr. Cox of the South-
eastern Contracting Co. stated that if the contract were awarded to
his company that he would give the Town a letter that the well could
be eliminated from the contract and the contract proce reduced by
$15,000.00 at any time prior to the beginning of actual construction
of the system. Thereupon Mr. Thames proposed the following Resolution
Resolution #55-7 and moved its adoption:
RESOLUTION # 55-7
BE IT RESOLVED BY THL TOWN COUNCIL OF THE TOWN OF ATLANTIC BEACH,
FLORIDA, That
(1) The bid of Southeastern Contracting Company of Birmingham,
Alabama in the sum of $158,711.60 for the erection and construction
of Parts "A" abd "C" of waterworks system for said Town be accepted .
with the right reserved to the Town and to be evidenced by letter
from the Southeastern Contracting Company to eliminate from the
work the well and the price therefor be reduced by the sum Tpf
$15,000. and that the contract be awarded to the Southeastern
Contracting Co. , but containing provision for elimination of
well as aforesai , and that
May 24th, 1955-Page#3
(2) The bid of Whitmire Tank Co. of Jacksonville, Fla.
for the erection of tank as contemplated by Part "B" of the In-
vitation for Bids be accepted and that said Whitmire Tank Co.
be awarded the contract for doing this part of work at price of
$23,495.00. , and that
(3) The Mayor and Town Clerk be and are hereby authorized
on behalf of the Town to sign contracts with said Southeastern
Cpntracting Co. and Whitmire Tank Co. as authorized by this Reso-
lution, such contracts to be in form to be approved by the Town's
Engineers, Smith & Gillespie and Town Attorney Frank Thompson.
Said motion to adopt said Resolution # 55-7 was seconded by Mr.
Carr , and having been duly considered the President put the question
thereon, and upon the roll being called the vote was as follows :
Aye : Adams, Carr, Feather, Minchew, Thames.
Nay: None
Whereupon the President declared motion carried and Resolution passed.
Upon motion of Mr. Adams the meeting adjourned from day to day at
9 :50 P.M.
•
" _,-- / .--Lf
y/át /fLL (v —
Attest: Nprman A. Minchew, President
sJslA.4: 7-----
Adele S. Grage. To Clerk
MINUTES OF THE ADJOURNED MEETING OF THE ATLANTIC BEACH TOWN COUNCIL
HELD AT THE TOWN HALL ON TUESDAY, MAY 24TH, 1955 at 10:P.M.
The Council re-convened in adjourned session to consider the
matter of amending Ordinance if 140 which Ordinance restricts the
location of vendors of alcoholic beverages , and upon motion of
Mr. Thames, seconded by Mr. Adams an Ordinance entitled " An Ordinance
Amending Ordinance # 140 in oec. 1 B by striking words "West of
Pine Street" and Inserting "West of Mayport Road" was passed on first
reading by title only. Upon motion of Mr. Thames, seconded by
Mr. Adams it was passed on 2nd reading.
Upon motion of Mr. Adams the meeting adjourned from day to day at
10:10 P.M.
Incittk__,>ci-L-e-A-S--
Norman Minchew, President
Attest:
(th,g7- (2 -
Adele S. Grage, Town C erk
410
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