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09-09-55 v MINUTES OF THE REGULAR MONTHLY MEETING OF THE ATLANTIC BEACH TOWN COUNCUL HELD AT THE TOWN HALL ON TUESDAY, AUGUST 9TH, 1955 AT 8 P.M. Present: Norman Minchew Marvin Carr E. Gerry Adams L. J. "Jack" Feather H.S. Thames, Councilmen and J.A. Reid, Mayor Frank Thompson, Town Attorney J.F. Waggoner, Jr. , Town Manager Adele S. Grage, Town Clerk The meeting was called to order by the President, Mr. Minchew. Minutes of the regular meeting of July 12th, 1955 were read and upon motion of Mr. Carr, seconded by Mr. Adams were approved as read. Minutes of the adjourned meeting of July 19th, 1955 were read and upon motion of Mr. Feather, seconded by Mr. Carr were approved as read. Mr. Minchew recognized visitors present and called for any bus$ness from the floor. There being none, old business was next considered. The drain line which is under ground at the new plant site was dis- cussed. Mr. Bull advised that he was ready with the necessary papers on the site when decision was made as to the drain line. A letter from the Engineers gave a replacement value of similar pipe, but did not advise whether this line was usuable, or what the value might be. The matter was referred to the Town Manager to check on the condition of the line and its usuability, and report to the Council as soon as possible. Mr. Carr introduced Resolution # 55-15, which was read in full, and moved its adoption: RESOLUTION fssr WHEREAS, the Town Council of the Town of Atlantic Beach, Florida, did duly advertise for bids for the furnishing of al labor, materials, and equipment required by said Town for the paving qnd improving of those parts or portions of those certain streets as particularly described in Resolution dated June 23rd, 1955 of said Town, and 411 WHEREAS, in response thereto the said Tatrn Council received bids for the same, which bids were duly opened, read, tabulated, and considered by said Town Council, r NOW, THEREFORE, be it resolved by the Town Council of the Town of Atlantic Beach, Florida , that: Duval Engineering & Contracting Co. , a corporation, is hereby determined to be the lowest responsible bidder for the furnishing of all said labor, materials, and equipment required by said Town for said work and that the said bidder is hereby awarded a contract for the furnishing of all said labor, materials , and equipment at the price of $9,460.00 to be paid in manner set forth and specified in Specifications for said work, said contract to be in the form specified in the call for bids, a copy of which form of contract is on file with the Town Clerk. BE IT FURTHER RESOLVED, that Norman Ninchew, as President of the Town Council, and Adele S. Grage, as Town Clerk, be, and they are, hereby severally authorized and directed to sign, execute, attest and deliver such contract for and on behalf of said Torn. BE IT FURTHER RESOLVED, that this resolution shall take effect immediately upon its passage. Said motion to adopt said Resolution was seconded by Mr. Adams. Said motion having been duly considered, the President put the question and the called vote was as follows : Aye : Adams, Carr, Feather, Minchew, Thames Nay: None Whereupon the President declared the said motion carried and said Resolution adopted. The Public Works bommittee reported that Mr. Hugh Lynch of Jackson- ville Beach was hired as Inspector for the Town on the Water System Project for a total of $2, 500.00 plus $150.00 auto expense. The Town Attorney is to prepare contract on this basis, and the President of the Council and the Town Clerk will sign same for the Town. Southeastern Contracting Company's estimate for work done to the 1st of August was presented and studied. It was brought out that 10% should be withheld on the materials stored, as well as on the work performed. Upon motion of Mr. Adams, seconded by Mr. Thames approval was given forpayment of this estimate in amount of $43,937.66 less 10% or 39,51+3.90 net from the Waterworks Cpnstruction Fund. lam.__ .`, .2om the Southeastern C A letter was presented from the Southeastern Contracting Co. requesting that the work order date be changed to July 18th, 1955 as that is the date that the funds were made available for the construction program. This is customary procedure, as manufacturers of various types of materials and equipment will not ship until they have assurance that • the money is available. Upon motion of Mr. Carr, seconded by Mr. Thames approval was given for July 18th, 1955 to be the Work Order date on the Water System Project. It was advised that we will have to open bank accounts at the Atlantic National Bank in line with Ordinance # 172. Mr. Thames presented the following Resolution, which was read in full, and moved its adop- tion: -11 Minutes 8-9-55 Page#3 Atlantic Beach, Florida, by Adele S. Grage, Town Clerk, and countersigned by Norman Minchew, President of the Town Council, or Marvin Carr, Vice President of the Town Council. Passed by the Town Council on August 9th, 1955. r Said motion to adopte waid Resolution was seconded by Mr. Adams, Said motion having been duly considered, the President put the question and the called vote was as follows : Aye : Adams, Carr, Feather, Minchew, Thames. Nay: None Whereupon the President declared the said motion carried and said Resolution adopted. Ed Mr. Harcourt Bull presented a revised plat of the/Smith sub-division, and requested the council 's approval. He advised that the previous plat which was approved will be destroyed, and this new plat used providing for wider lots. Mr. Thames moved the acceptance of the new plat with the Predident of the Council and the Town Clerk sign- ing, and that the old plat be destroyed. Said motion was seconded by Mr. Carr, duly considered and carried. Mr. Harcourt Bull presented the proposed temporary plat on Selva Marina Unit #2 and wanted to know if the Town would go along with the developers and maintain the parks as set up. There was 4iscussion but decisi$n was deferred until further study could be given the matter. ...- 244, ), ,aft. /3•d, OPkfi from regular supplier Mr. Adams moved that the Town Manager be authorized to order/necessary water meters needed for new houses, and for the servicing of addition- al areas under the new water system. The motion was seconded by Mr. Thames and carried. Eddie Bullock requested military leave from August 13th thru 28th. Upon motion of Mr. Adams , seconded by Mr. Carr it was granted. The Treasurer 's report was presented and upon motion of Mr. Thames , seconded by Mr. Carr it was approved with the following balances : General Fund $20,219.11 Utilities " 4,232.38 Cigarette Tax " 14, 568.87 The bills were studied and upon motion of Mr. Thames, seconded by Mr. Carr the,-following were approved for payment: GENERAL W.W. CONST. Addressograph-Multigraph Corp $ - $ 53.90 " II u - 2.19 Apperson Chemicals, Inc 19. 50 _ Armco Drainage & Metal Works 531,77 - �� �� " it u 117.13 - Quinn R. Barton Co 2.39 - The Cameron & Barkley Co. . 95.60 - P.D. Carmichael ' s Hardware 67.17 - Diesel Shipbuilding Co. 2.20 - H. & W.B. Drew Co 22.05 - Duval Treating Co 2.16 - Mrs. Chas H. Franks (prisoners meals) 13. 50 - General Elec. Supply Co 33.00 - Howard's Garage 19.64 - City of Jacksonville(arolored playground) . . . 1.00 - (emergency well pump) . . 16.25 - " " " (1d.W. current) 128.77 - City of Jacksonville Beach (Radio) 75.00 - " " " " (Sign) 3.12 - Jacksonville Beach Truck Lines . . . . . . . . 1.50 - Langston Seaside Pharmacy 6,98 - Lynch-Davidson Motors, Inc. (car) . . . . . . . 1300.00 - II " It " (exponew car) . . . 42.00 - Martin Office Equipment Co. 85.39 - • McCue Bros. 32.50 - Miller Signs 10.00 - National Cash Register Co - 2.28 Ocean Beach Reporter 245 03 - R.F. Rosborough & Bro. , Inc 10 00 - Ed Smith Lumber Co. 49.95 - Smitty's Fix-it Shop 2 20 - Southern Bell Tel. & Tel. Co. (Office) 15 70 - It It rr II It " (Police) 6 22 - II It ri II II it (Health Center) . . 9.90 - Minutes 8-9-55 Page #5 GENE1IAL W.W. CONST. Sun Oil Co. Police G&0 $71.14 Streets " 41.73 Garbage " 11.17 126 04 The Texas Co. G&0 R&R Police 70.24 56.09 Streets 61.78 60.36 Garbage 28075 123.03 Fire Dept. 11.65 25.73 Mosq.Contr. 11. 50 - Waterworks 35.46 183.92 300.67 484 59 - Worthington-Gamon Meter Div 306 96 - Westinghouse Electric Supply Co. (air condition) .165000 - 4,050.21 58.37 Upon motion of Mr. Thames the meeting adjourned from day to day. Norman Minchew, President Attest: adae- OP. . Adele S. Grage , Tpwn / erk • .FSuLUTION NO. 55-16 WHEREAS , on February 15 , 1955, the Town of Atlantic Beach, Florida enacted Ordinance No. 172, providing for the erection and construction of a Waterworks System of said Town and authorizing the issuance of utility revenue bonds to pay for the cost of such project , which said bonds have been issued and sold ; and WHEREAS , Section 17 of said Ordinance No. 172 Provides that funds from the following sources shall be deposited and the following accounts maintained in The Atlantic National Bank of Jacksonville , Jacksonville, Florida: 1. All of the revenue derived from the opera- tion of said Water System, and all of the net proceeds of the Utilities Service Tax and the net proceeds of the Cigarette Tax, into an account designated "Water Revenue Account" ; 4 2. From the funds so deposited in said Water Revenue Account into a separate account monthly,to be known as the"Water Operation, Maintenance and Repairs Account " , an amount sufficient for the purpose of paying all reasonable expenses of oper- ation, maintenance and repair of said System for such month; 3 . From said Water Revenue Account into a separate account to be known as the "Utality Revenue Bond Fund" , each month, the amounts specified in sub-paragraph ( b) of said Section 17 of said Ordinance to provide for the payment of principal and interest on said bonds; 4. From said Water Revenue Account into a separate account to be known as "Water System Renewal and replacement Fund" , the amount provided in sub-paragraph ( c) of said Section 17 of said Ordinance; NOW THEREFORE , Be It Resolved by the Town Council of the Town of Atlantic Beach, Florida, that: Section 1. tiny and all of the revenues derived from the operation of said Water System of said Town , and all of the net proceeds of theUtilitiesService Tax and the net proceeds 411 1 of the Cigarette Tax shall be deoosited in The Atlantic National Bank of Jacksonville, Jacksonville, Florida, into an account designated "Water Revenue Account" . Section 2. From the funds accumulated in said Water Revenue Account there shall be transferred and deposited into a separate account in said Bank to be known as "Water Operation, Maintenance and Repairs Account" , each month, the amount speci- fied in sub-paragraph (a) of said Section 17 of said Ordinance No. 172. Section 3 . From the funds accumulated in said Water Revenue Account there shall be transferred and deposited into a separate account in said Bank to be known as the "Utility Revenue Bond Fund" , each month, the amount specified in sub- paragraph (b) of Section 17 of said Ordinance No. 172. Section 4. From the funds accumulated in said Water Revenue Account there shall be transferred and deposited into a separate account in said Bank to be known as the"Water System Renewal and Replacement Fund" , the amount specified in sub-paragraph ( c) of said Section 17 of said Ordinance 172. Section 5 . Disbursements and withdrawals from each of said accounts in said Bank shall be paid upon vouchers or checks signed in the name of the Town of Atlantic Beach, Florida, by Adele S. Grage, Town Clerk, and countersigned by Norman Minchew, President of the Town Council, or Marvin Carr, Vice President of the Town Council , and said Atlantic National Bank of Jacksonville is hereby authorized and directed to dis- burse moneys from each of said accounts in the amount provided by such vouchers or checks , signed as aforesaid. Section 6. Any securities deposited as collateral to secure moneys on deposit in said accounts shall be released to said Bank from time to time upon its request in the amount that • such securities exceed the amount of cash on deposit in said accounts. Release shall be signed in the name of the Town of 2.