08-06-46 v .
MINUTES OF THE REGULAR MONTHLY MEETINF OF THE ATLANTIC
BEACH TOWN COUNCIL HELD AT TI-1 TOTN HALL, TUESDAY,
AUGUST 6th, 1946, 8 P.m.
._ PRESENT : .
James A. Cranford, President . .
E. L. Chiasson
Beale Travis
E; L. Jones -
Don Goodling, Councilmen -
and
. G. L. Rosborough, I•`ayor
Frank Thompson, Attorney '
C . R. Frazier, Town Supervisor
Adele S . Grage , Town Clerk
- The meeting was called to order b✓r the President ,
James A. Cranford.
Upon r:.otion of E. L. Jones , seconded by Beale Travis
the minutes of the meeting of July 2nd were approved
as read.
M ,Mr. Travis advised he has been out of the city and has
ono report on visit of Fire Underwriters.
Upon motion of Don Goodling, seconded by E. L. Chiasson,
An Ordinance Governing Hours for Sale of Liquors was
passed on third and final- reading. Fine of $100.00 to
be inserted in Ordinance upon motion of E. L. Jones ,
seconded by E. L. Chiasson.
Mr. Frazier reported that the steps had been repaired
and straightened as much as possible with the high
sand and as soon as sand washes away will endeavor to
straighten steps more.
The Councilmen were requested to return their copies
- of the Richheimer Drainage Report to be turned over to
the Incoming Council.
Upon motion of E. L. Chiasson, seconded by E. L. Jones
the Treasurer's Report was approved. This report showed
balances as follows : General Fund 2 ,873.52, Seawall 8,736.99.
Upon motion of Beale Travis, seconded by Don Goodling
the following bills were approved for payment:
City of Jacksonville Beach (radio) $ 30.00
Mason-Smith Co 37.85
The Texas Co. (Police $42.75 , Garbage $14.52 ) 52.27
The Shell Oil Co. (Police X59.08, Garbage $31.62 ) 90.70
Consolidated Automotive Co. (Police R&R) .40
Quinn R. Barton Co. ( Garbage R&R) 13.21
Beach Printing Co 8.6o
L. N. Clark's Flowerland (Flowers for hrs . Jones ) 10.00
Harley DeLoach Agency 5 .00
Minnesota Mining & Manufacturing Co. (Street Signs )17.70
Beach Recappers - 3 10.50 4
Zaun Equipment Co 39.27
R. E. Wilkerson & Co 3.83
The Cameron & Barkley Co 89.95
Florida Pipe & Supply Co 21.11
Southern Bell Tel. & Tel. Co 9.16
Southern Bell Tel. & Tel. Co 3.54
. Lee & Cates Glass Co • 8.50
The Texas Co. (Surface Material) 66.10
. ) T. P. Janes Service Station 1.21
Lighthouse Service Station 2.00
Neptune Beach Garage 111.20
Jacksonville Beach Truck Line , Inc 1.82
$633.92
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As to the dedication of Hotel Reservation Road Mr.
Thompson is to confer with Mr. Holt , Lawyer handling
the Dedication for the Adams , and will have papers
ready for the adjourned meeting of Council on Monday
night August 12th, 1946 at $ .P.i_.
The following were unanimously selected as Election
Officials for the General Election to be held on Tuesday,
August 13th, 1946:
Col. R. E. Carmody, Clerk
Margaret Macon, Inspector
Mrs. Leon Van Zile , Inspector
Mr. Frazier advised that he needed pipe , and other parts
to make an extention to the water line from Saltair well
but had been unable to secure sane. The Council approved
purchase of the necessary pipe when found and Mr. Jones
is going to try and get the needed pipe for us .
Mr. Frazier' s Report as Town Supervisor for the r.onth
of July was presented and filed.
A letter from Mr. D. T. Ray, Division Engineer of the
Bureau of Community Facilities , Federal Works Agency
was presented and copy of same made a part of these
minutes. The , Town's plans for a Sewerage System were
drawn up in 1940, interrupted by the war, and resumed
again in February of this year. In March, necessary
engineering papers were referred to the above agency
for assistance in Engineering, costs. The Town super-
visor prepared an answer to Mr. Ray's letter, setting
forth the economic picture of the Town, and upon motion
of E. L. Chiasson, seconded by Beale Travis Mr. Frazier's
letter was approved by Council •and a copy of same made
a part of thses minutes. Copies of letters attached
hereto.
Upon motion of E. L. Jones the Council adjourned to
meet again on Monday,. August 12th, at $ P.m.
�a es A. G . ord,/
President
Attest
52f ,/Adele S. Grage /
Town Clerk
•
R. Frazif wn Supervisor
1-77
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ke tta 8/6/
Application No. Fla. $-P-157
Sewer Facilities
July 25 , 1946 Atlantic Beach, Florida
Mr. C. R. Frazier
Town Supervisor
Atlantic Beach, Florida
Dear Mr. Frazier: •
In your letter of July 20, 1946, you requested
information as to the status of the above planning app-
lication. •
The application appears to '>e in order as far
as engineering matters are concerned, however, some
questions have arisen as to the ability of the Town to
initiate construction of these ir:provements within the
next four yenrs.
Based upon the 1940 population, the per capita
cost is approximately ` 293. Assu,i-g that an increase
to 1,000 persons has taken place , the per capita cost is
still 3137, which is extremely high for sewer improvements.
The application indicates that one-half of the
cost would be carried by revenue bonds and tie other
half bj special assessments. In order that we may deter-
mine the feasibility of financing these improvements as
outlined, it will be appreciated if you will forward to
us the following- information:
1. A statement of the Town's current assessed
valuation. •
2. A statement of the outstanding indebtedness ,
showing for each issue the purpose for which the bonds
were issued, the amount now outstanding, the interest
rate , the maturity dates and the amounts maturing on each
date.
3. A statement of the existing borrowing mar-
gin, based upon the State limitation, or any limitation
contained in the Town's charter.
4. An estimate of the number of connections
that will be made to the sewer system upon completion.
5 . A••sttement of the proposed sewer rates .
•
6. An estimate of the annual income and expense
of the sewer system.
11P 01'i*
Mr C . R. Frazier, Town Supervisor -2-
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7. A suggestedmaturity schedule for the
.;$6$ , 500 in sewer revenue certificates .
$. An estimate of the average assessment that
will be required to carry the "6',500 in special assess-
ment .bonds that probably will be issued.
It will be appreciated if you will forward this
information as soon as possible, along with any comments
that you r:a r care to make in regard to the pospibility
• of the Town's financing a.ndconstructing a sewer program
of the scope contained in this application.
Sincerely yours ,
0. 'T T. Ray
Division En,ineer
•
Milton W. Blanton
• Chief, Control Section
k
,
'e_e` . Atta c 4- 4, 1,6
August 5, 1946
er. 0. T. Ray
Division Engineer
114 i!ririetta atreet d.`.r.
Atlanta 3, Georgia
Re: Application o. Fla. 8-P-157
sewer Facilities
+tlaetic Beach, Florida
Dear r. Ray:
Reference is made to your letter of July 25, 1946. The
present population of the nrea proposed to be served by
the syste, as set up is 1250 in round figures. You will
note that there is an area just north of the Town and
outside of the system. In this area there is a total
of thirty-two ho .ises now, or about 150 people. Mile
we have included linos sufficient to tithe c. re of this
ares, if and when they would w-;nt it, or come into the
Town, yet it figures in no other way into the economic
picture.
There is still another area within the Town that will
have to be served sooner or later. The yaltair sub-
division has forty-eight people living .here sow. None
of these figures include tAe population in the outlying
section, a scattered area to the west of the uta .n part
of the Town. No count has been made, but it is esti-
mated th t there ere 300 people living in this section.
Jo that the Total approximate population of the Town at
present is more than 1500 shot counting the 150 just out-
side the Town and iiw:ediately d jace Lt to and close
en iueh to the sy :tem to events illy we it. It is my
express opinion that Uefore our system is completeu that
all of the houses in this North `tl.xntic Beach Section
will want tie service because ;,` e, are it above the
average in size end value.
tlantic Beach is a residential suburb of Jacks. nville,
Florida, located 17 Biles from do{.�n town Jacksonville.
lire percenta •e of :, :e residents commute to and from
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page 2
Jacks_.nville daily and hereby make their permanent year
round home in Atlantic Beach. In the area proposed to be
served at this t me there is no cheap residential section,
the houses ranging in value from 45000 to *30,000. The
adjoining municipalities i.e. , Neptune Beach and Jackson-
villeleach have been previously provided with federal
assistance, adequate sewora ;e disposal systeas and it
becomes increasingly evident that the community of :atlan-
tic Beach. must be provided with the proper sewerage system
at the earliest possible date. It has been foun.; that
septic tanks in this area cost approximately $175 to
install and reuire every two or three years an expendi-
ture for maintenance of e50 to 4,75. It is, therefore,
believe: that a properly designed sewerage disposal
system is more economical than separate and individual
septic tanks.
It milt be well for me to explain the census of
1940. This was before the war and taken in the middle
of winter. At that time a great many of the houses
includir►ti. the hotels were not occupied in the winter
months. The figure covered only those people who lived
here the year round. During the war and since the war
this condition has chanted so that about 98% of the
houses are occupied the year round. ialq of the houses,
fine ones, which were luxuro:.is summer homes have been
sold to ;Derr:anent residents. Had the census been taken
in the middle of summer in 1940 we would have had eleven
to twelve hundred instead of 467.
Down in your questions, you isk how many connections we
can expect to have when the system is completed. I want
to 1.ake a statement more in detail at this time regarding
that. Uf course, I can only give you the present status
as sure. But many things make me pptimistic and prefer
to almost doable the number ;yet opposite your question.
Chiefly (A) Dhould we have a .-sewer system in sight much
more btilding will be done, and (i3) Whenever material
and labor are available a great deal ofbuilding will be
done ia spite of the fact that we do not have a sewer
system. For instance, two substantial property owner
men whose intte rrity cannt ae stcio' ed and their ability
o do e u d ng cannotbe dduub e tey actually own
fee simple the lots on which the bu ldings will go) have
plans ready to start forty-four seven to ten thousand
dollar homes. (kerndts have already been issued for
two of the larder number.) Two lesser lihhts have ten
between them a na : .any many individuals have completed
plans for homes to be put under way just as :soon as
y
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materials are available. (49 living units h:•ve been
built in t ha Town in the past 12 months. )
Of course, you will understand that we have built our
engineering plans on the tot;.ost cost. .fie hope that
in many ways, w will be able to reduce tie cost. One
thing is incuded , which we hope can be avoided. We
have put oar disposal plant the furtherest point in the
Town frog.: the built up area. de have another way we
hope will still be open to us if and when we build the
system and if we are able to avail ourselves of this
outlet that alone will save us seven ' thousand dollars.
Too, there is an old and abandoned systel ; in a part of
the Town. We cannot determine its value until we at :rt
the system. We are hoping to salvage some of this system
but have shown no credit on this account. In other words,
we have uaed a maximum plan on the theory that it is much
easier to core down than it is to increase later.
Since the submission of the above planning a ,plication
considerable thought has been riven to the advisibility
of carrying one-half of the cost by revenue bonds and
the other one-half by special aasessaents. It is the
present thought an plan of myself, as approved by the
Town Coancil, that the cost be borne on the ratio of
the approximate cost of the sewerage disposal plant
(Part II) to the sewerage collection system (Part I).
The proportion worked out from the plans and specifi-
cations submitted with the above a plication would in-
dicate that 201. of the cost would be carried by revenue
certificates and 8(}; by special asess;:.eats against the
directly benefitted properties ( i.e. , the buildings
plots improved or uni.-;proved, :here an im _.edi.ate or
potential aaxrer connection is provided. )
Now to answer your questions in their order, as follows:
1. 1945 asae ssaexit roll w .s 4;p'1,3)7,722. (On apptox.
60% actual value basis. )
2. The Town has no insl,ailiaents, or other type of
current expensed ,sore than thirty days old and
has a comfortable balance in the geaor_ l account
to 4►ore thin run us throuf;h our current fiscal
year. We only have one bond issue outstanding,
the Coat of A Seawall the entire ocean front.
e.
page 4
This Seawall cost „-175,000. ,.fter a PWA grant
(not built under we had nineteen install-
Lents of : 7,000 annually. All installments
have been paid to 1949 and there reL:ains only
435,000 drawing 420 interest borne E3A by abutt-
ing property and 17A by the Town a whole.
We have a surplus in this account now of
$8,735.15 =ith only interest i:-.stsl1rents (soma-
annual) due 1946, 1947, and 1948. The next
interest installment is due October 1, 194o and
amounts to X700.
The Town has all practically new equipment,
trucks, police car, tractor, incinerator, etc.
paid for in full.
3. Ido limit beyond assessed valuation or willing-
ness of bond buyers to invest, for bond purposes.
Limited to e5,000 for general accounts.
4. aee stJ,tement above. Present status 260. If
co. .pletud in two years 400.
5. 50 to 75,i of gross water bills. The pystem is
metered and in 1945 returned about x,.4,000, with
a considerable apparent increase this year.
6. Annual inco: e about $3,000 increasing from year
to year. Expenses approximately $2,000. (The
Town has a credit for electrical current of
1000 KW hours per month that may be used for
sewer purposes. )
7. (This item will depend on Item 6, i.e. , differ-
ence between annual incoi::e and expense of oper-
ation re( uired to retire 20% of the cost carried
by revenue certificate.:. )
8. To carry 80 ► of the cost by special assessments
against the directly benefittad properties it
is planned unci proposal to consider tht_t the
actual benefit to each building plot is the
same. Since the cost to be retired by special
assessments is approximately ;110,000 and since
there are 645 building plots t,v- t are directly
benefitted, the average or typical rassessr►ent
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page 5
per building plot will be $170. (This is very
such subject to downward revision. ) It is pro-
posed that this assessment be retired in five
e 1,1 install: ants bearing interest at the rate
of 5 fro the due date of the first install-
ment. Owners of building plots will be given
the privilege to pay their ,isaes ..ae!Lt in one
r ayraent in lieu of Laking inst_.11ment payments.
The provision for installment payments is con-
sidered necessary to avoid undue hardship being
imposed upon those who own several unimproved
building plots, thus avoiding the aecessity of
such owners to finance thru so.4e outside source
the payDA:Int of large assessments if due in a
single inst:dlment.
Providing adequate sewer ge facilities for the Town of
Atlantic Beach has become the Town's first project in
import knce, is practically a necessity, and your prompt
assistance is vitally needed towards its successful
accoi-plish: ent.
Please note that the plans and specifications accompan-
ing our application provide sewerage service for the
present population as well as provision for the system
to be extended to provide for future growth in population;
it being desired and planned to expand our facilities
when necessary with out the cost of redesigning and
relaying major parts thereof.
,;e are anxious to proceed .s soon as possible and if
there is rnything further ion viny wish to know please
call on us.
Very truly yours,
C. R. Frazier
Town supervisor
CRF:wg