09-10-40 v 1
MINUTES OF THE REGULAR MONTHLY MEETING OF m E ATLANTIC •
BEACH TWIN COUNCIL HELD PT THE TOWN HALL AT 8 P. M. ,
SEPTEMBER 10, 1940.
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The Clerk called the roll and the following members
answered present :
George H. Smith
E. L. Chiasson
J. C. Cutler
H. C. Isaacs
Harcourt Pull, Jr.
The Mayor, G. L. Posborough, was also present.
The meeting was called to order by George H. Smith
President.
The Clerk read the minutes of the meeting of August
16, 1940, which were approved as read.
Mr. Osborne submtted his usual financial report,
which upon motion of ``r. Isaacs, seconded by Mr. Pull , was
approved and ordered filed.
Upon motion of Mr. Isaacs, seconded by Mr. Chiasson,
the following bills were annroved and ordered paid as shown:
Arnold Printing Company 16 .50
Auto Electric and Carburetor Co. .60
Southern Bell Telephone Co. 6.90
Neptune Garage 25.60
H. and W. B. Drew Co. 16.50
Financial News 50.00
Alweather Tire Co. 45.70
Florida Hardware Co. 8. 46
Clifford Payne and Garrison Co. 147.49
60.20
Wilkerson Martin Company 4.50
Seaboard Oil Co. 48. 45
Shell Oil Company 31 .15
Atlantic Nat'l Bank (Car Note) 200.00 102.00
Neptune Five and Ten 1.00
ost Beach Plumbing and Electric Co. 3.64
Mason Lumber Company 15.35
C. C. Howell , Jr. 100.00 50.00
R. C. B. S. Corp. 15.00
James David ( Ice ) 2.00
443.35
The matter of payment of insurance policies was discuss-
ed, it having been suggested that all insurance premiums be
combined in one account for monthly payment through a bank.
Upon motion of Yr. Isaacs, seconded by Mr. Chiasson, the
President of the Council and the Town Clerk were authorized
to negotiate for the installment payment of all insurance
premiums. The Mayor agreed to make such arrangements as
are necessary to complete such a plan.
Mr. Osborne , having agreed to continue as Treasurer
until Vctober .Iet„ 1940, asked the Council ' s pleasure in
reference to en audit of his accounts before turning the
office over to Mr. Cranford. The Council unanimously agreed
that no audit is necessary to make such a transfer of office
and that the Council would accept Mr. Osborne 's figures as
4 correct.
The regular order of business was suspended, in order
to hear from Mr. Joe iilliamson, Jr. , rield Pepresentative
of the firm of Russell and Axon, Engineers of St. Louis,
Missouri , in reference to a proposal of his company to
enter into a contract with the Town for the Construction of
a waterworks. Mr. Smith relinquished the chair to Mr.
Chiasson, 'Yr. Williamson explained in detail the proposal he
had to offer, and read in full a proposed contract to be
entered into by which the Town would
(a) Secure a preliminary report which would enable
the Town to arrive at a definite plan for waterworks ,
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furnishing all of the elementary engineering data necessary ijo
therefor, an estimate of cost, method of procedure, et cetera.
For these services the Town would obligate itsself to nay the
sum of - 185.
(b) Should an economical plan be devised, the
estimates be within the requirements of bond buyers and all
other things be completed by which the Town could nroceed with
the construction of a waterworks, the Engineering firm would
complete detail plans , prepare material specifications, assist
in securing bids, et cetera , for 3-1/2 on the total/cost less
engineering and legal fees, and Estimated
(c ) To supervise during construction for en additional
fee of 2-1/2 on the total cost less legal end engineering fees.
After considerable discussion, several amendments to
the proposed contractwere suggested and it was agreed that if
and when these amendments ere written into the contract and it
hes been approved by the Town Attorney, that the President
of the Council/and the Town Clerk shall then sign the contract.
Mayor •
After fully discussing the amendments, the following
were suggested, as well as such that the Town Attorney may
find necessary:
( a) Expiration of contract to be August 1 , 1942.
(b) Approval by Fire Underwriters Association.
(c ) Negotiation with private interests and in case
purchase of private property is made , an
Engineer ' s fee of 2-1/2 per cent on the total
cost of such private property.
(d) Amend Section 3 to read "Actual Construction" .
Thereupon, Mr. Smith moved, !'r. Bull seconded the
motion, which was unanimously adopted, that the contract he
approved if and when amended and approved by the Town attorney;
that the Public works committee be authorized and directed to
handle the matter and when ready for final execution it be
presented to the President of t•'e council and the Town Clerk
for signature.
Mr. Smith resumed the Chair.
A discussion was then had on the proposed_ Budget for
the year 1940-41 . Each item was discussed and after amend-
ments and corrections, the following, upon motion of Mr.
Chiasson, seconded by Mr. Bull , was put to a vote for approval :
Garbage Collection. Street Department, Parks and Up-keep.
BUDGET NO. 1.
1-A Salary of Driver and Assistant 1230.
1-B repairs and Teplacements 300.
1-C Gasoline end Oil 300.
1-D Extra Labor 400.
1-E Extra Culverts, Street Patching, et cetera 300. 2530.
Police and Public Safety.
BUDGET NO. 2.
2-A Salary of Marshal 1500.
2-B Special Officers 20.
2-C Repairs and _Seplacements 200.
2-D Police Uniforms 40.
2-E Safety Bathing 100.
2-F Traffic Signs 100.
2-G Life Saving - Fed Cross 100.
2-H Gasoline and Oil 250.
2-I Deferred payments on Police Car 100. 2410.
Office end Administrative
BUDGET NO. 3
3-A Salary of Clerk-Supervisor 1800.
3-B Salary Office Assistant 600.
3-C Printing end Stationery 200.
3-D Town Hall Incidentals 300.
3-7 Auditor 100. 3000.
4 Replacements on equipment 200.
5 Insurance 600.
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6 Judge ' s Salary 150.
7 Attorney ' s Fees and Expenses 600.
8 Debt 'ervice (Incinerator, et cetera) 1000.
9 Mortgages , Notes and Interest 1315.
10 Fire Protection 300.
11 Street Lights 450.
12 Engineer ' s Fees 185.
13 Contingent 984.
13724.
ESTIMATED REVENUE 1940-1941
Total Gross Tax Poll x'1,337,912.75
Less Homestead Exemptions. 264,877.50
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x'1 ,073 ,035.25
Assessment at 10 mills X70,730.
Less 20% Delinquents 2,146 8584.
Less Discounts 160.
8424.
Plus Collection - Delinquents 1000.
9424.
Fines end Forfeitures 850.
Licenses 950.
Garbage Collection 1200. '
Building Fees 150.
Salt Air Water 1CO. •
Franchise Tax - Lights 450.
Penalties 300..
Miscellaneous 300. 4300.
13724.
For Approval:
Mr. Iseacs, Mr. Outler, Mr. Chiasson
Against:
Bull , Mr. Smith.
Mr. Smith explained his vote against es being opposed to
including an item for garbage collection in the Town to be based
on fees against the patrons when no such Ordinance has yet been
passed.
Mr. Bull stated that he wished to enter the same
explanation.
The Town Clerk advised that the Tax Assessor had instruct-
ed him to submit to the Council the following matters concerning
the preliminary tax roll for the coming year and after these
matters had been duly considered by the Council In an advisory
- manner that the Preliminary Roll be submitted to the Council for
approval and adoption:
That for the most part, the assessments for 1939 be
followed,
That he had placed the preliminary assessment against the
Hotel Reservation on the same basis as lest year and asked
whether or not that would meet the approval of the Council . The
Council unanimously agreed to Mr. Mite ' s action in this
connection.
Mr. White asked in reference to the assessment
against Lots 3 and 4, Block 42, there apparently being en
error in the 1939 assessment , end whether or not it is the
wish of the Council to make any change therein. In accord-
ance with unanimous opinion, the assessment was placed at
9550 on the property.
. All other questions raised were allowed to be
governed by the figures shown on the 1939 roll.
The Preliminary Roll was then tendered for adoption.
Mr. Isaacs introduced the following Resolution, which
was seconded by Mr. Outler And unanimously adopted:
RESOLUTION APPROVING PRELIMINARY TAX ASSESSMENT ROLL
FOR THE YEAR 1940.
WHEREAS, the Town Tax Assessor has completed the
. Preliminary assessment roll of the Town of Atlantic
Beach, Florida for the year 1940, end has submitted
., the same to the Town Council , end
. WHEREAS, It appears that all property , real and
, personal , in the Town of Atlantic Beach subject to
taxation hes been assessed on said tax assessment
roll , and the, Tax Assessment Poll is in due form,
THEREFORE BE IT RESOLVED by the Town Council of the
Town of Atlantic Beach, Florida, that the said
Preliminary Tax Assessment Roll be and the same is
hereby approved,
. BE IT FURTHER RESOLVED that the Town Clerk shall
post et the Town Hall end at two other public places
. in the Town and shall also caused to he published
. daily for four consecutive days in a newspaper
published in the City of Jacksonville, Duval County, Florida ,
notice. that said assessment roll hes been subm=tied to the
Town Council and approved and also requiring all persons
desiring to have corrections thereof made, whether in the
listing, valuation of property or. otherwise , to file with
the Town Tex Assessor on or before the First day of October,
A. D. 1940 at 8 o' clock P. M. , their petition to the Town
Council setting forth their objection to said assessment
roll and the correction they desire made , and also that the
Town Council will meet at the Town Hall in Atlantic Beach
on the. First Day of October, A. D. 1940 at 8 o 'clock P. M.
for the purpose of equalizing said assessments and making
proper corrections therein.
Upon motion of Mr. Isaacs, seconded by Mr. Outler, the
Town Clerk was directed to post_ the following notice at the
Town Hall and at two other public places in the Town and to
cause the said notice to be published four consecutive_ times
in a Jacksonville, Fuvel County , Florida newspaper:
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"NOTICE OF COMPLETION OF PRELIMINARY TAX ASSESSMENT
ROLL OF THE TOWN OF ATLANTIC BEACH, FLORIDA, FOR
THE YEAR 1940.
1 TO ;'IHOM IT MAY CONCERN: You are hereby notified that
the Preliminary Tax Assessment Roll for the Town of Atlantic
Beach, Florida , for the year 1940, has been completed and
submitted to and approved by the Town Council. All persons
desiring to have corrections made thereof , whether in listing,
valuation of property or otherwise , are required on or before
the 1st day of October, A. D. 1940, at 8 P. M. to file with 110
the Town Tax Assessor of the Town of Atlantic Beach , their
objections to the said assessment and the corrections that
they desire made .
"The Town Council will meet at the Town Hall in the
Town of Atlantic Beach, Florida, on the First day of October,
A. D. 1940, for the purpose of equalizing said assessments
and making proper corrections therein. x',11 persons who shell
file petitions as aforesaid will be given the opportunity to
be heard at said meeting.
C. E. Frazier, Town Clerk and
Tax Collector for the Town of
Atlantic Beach, Florida."
In accordance with this action, the meeting was
adjourned to the date set for the Equalization Meeting.
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I. Air_ President
Atlantic _ -a Town ouncil.
Attest : 11edO •
o ,tim ' rk
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