01-24-01 vR
A regular meeting of the Recreation Advisory Board was held on January 24, 2001 at the Adele
Grage Community Center. DeJean Melancon called the meeting to order at 7:15 p.m. Present
were: Phil Corp, Peter Coleman, Tim Johnson, Kim Greene, DeJean Melancon, and Tom Vogle,
Susan Gorman, Secretary, Rick Beaver, Board Liaison. Visitors: City Manager Jim Hanson.
APPROVAL OF MINUTES
DeJean asked for a motion to approve the minutes from the last meeting
of December 12, 2000. Phil Corp motioned to approve, Kim Greene seconded
and the motion carried.
VISITORS
DeJean welcomed City Manager Jim Hanson to the regular meeting of the Recreation Advisory
Board and introduced the Board members in attendance.
PROGRAM UPDATE
Tim informed the Board of the Commission s decision to approve the program recommendations
at the last Commission meeting. The program ideas were presented by DeJean based on the
proposals provided by Karen Sadler at the December special meeting.
ROSE PARK UPDATE
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The Commission approved playground equipment for Rose Park and determined that the cost of
the equipment should not exceed $35,000. The feasibility of a skateboard park and ideas for
location are still under consideration. Questions about liability related to injuries were answered
during a brief discussion by Board members. Russell Park has been mentioned as a possible site
for skateboard activities.
NEW BUSINESS
The Board addressed the purpose of the Recreation Advisory Board in order to better define its
relationship to the Commission. Commissioner Beaver and City Manager Hanson expressed
some concern that the Commission waived the bidding procedures at the last session of the
Commission. Proposals are the responsibility of the City Manager and the Parks Department
Director. The described procedures ensure the proper documentation of government spending.
City Manager Hanson mentioned that coordination is the key between government and citizen
advisory committees. DeJean stated that ideas regarding programs and events were open to
public discussion and input from the community was encouraged. Several meetings and
discussions were held by the Board prior to presenting a recommendation to the Commission.
DeJean stated that negotiations did not come into play during Karen Sadler's presentation of ideas
to the Recreation Advisory Board or at any other time when Karen was invited to address the
Board. Commissioner Beaver again expressed concern over procedure and asked the Board
members to read over Resolution No. 90-2 to clear any confusion regarding the role of the
Recreation Advisory Board. DeJean stated that information is always available to the
Commission and communication as well as procedure is important for a smoother working
relationship. Phil expressed an interest in more specifics from the Commission with regard to
i Park and Recreation goals. DeJean noted that he would like to simply provide suggestions for
programs and events to the Commission and allow them to fit the ideas into the budget process at
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their discretion. City Manager Jim Hanson suggested that timely staff reports would better serve
the Commission and the citizen's advisory committees. Board members agreed that their mission
is to advise the Commission of community concerns and to allow broader public discussion
regarding specific park and recreation issues. Commissioner Beaver encouraged the Board to
review their by-laws and determine if they should have a monthly meeting and advise the
Commission if attendance is poor. Kim Greene noted that the Board already follows procedure
set forth in the by-laws with regard to attendance. DeJean thanked Commissioner Beaver and
City Manager Jim Hanson for attending the meeting.
DeJean advised Board members to prepare their ideas about the proposed skateboard park in time
for the next regular meeting. The Board agreed that regular meetings would begin at 7:15 p.m.
every fourth Tuesday of each month.
Kim Greene motioned to adjourn the meeting at 8:30 p.m. Peter Coleman seconded and the
motion carried.
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City of Atlantic Beach
Recreation Advisory Board Meeting
February 27, 2001
AGENDA
A. Call Meeting to Order
B. Approval of Minutes from Last Meeting
C. Visitors
D. Old Business
E. New Business
1. Recommendation on Skateboard Park
2. Recommendation on Boards duties & responsibilities
F. Adjournment