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03-08-00 , f ~, AGENDA BEAUTIFICATION COMMITTEE MEETING March 8, 2000 I. Call to Order II. Recognition of Visitors III. Approval of Minutes of February 9, 2000 IV. Old Business A. Arbor Day Program - Greenscape Tree Sale B. Update on landscaped areas C. Tree Giveaway D. Landscaping of Lifeguard Station E. Sailfish Drive ,,,, V. New Business A. Plant Swap B. Gardener Position VI. Announcements/Reports VII. Adjournment .,. MINUTES OF BEAUTIFICATION COMMITTEE March 8, 2000 A regular meeting of the Beautification Committee was held Wednesday, March 8, in the City Hall Conference Room. Present were June Morris, Chairperson, Mimi Ames, Barbara Bonner, Steve Geuther, Ron Schiebler, Gloria Vaughn, Jane Vincent and Staff Member Susan Dunham. I. Call to Order The meeting was called to order by Chairperson June Morris, at 7:40 p.m. II. Approval of Minutes Barbara Bonner moved to approve the Minutes of February 9, 2000, as submitted; Gloria Vaughn seconded and the motion carried. III. Old Business A. Arbor Day Program: Steve Geuther gave an update on the Greenscape Tree Sale scheduled for this Saturday, March 11: 1. The sign is up at Pic N-Save. 2. 3,000 trees and plants will be available for purchase. 3. Winn Dixie and Publix have donated gift certificates for refreshments. Gloria Vaughn will pick up the refreshments. ..,. 4. Dunkin Doughnuts has donated eight dozen doughnuts. Barbara Bonner will pick up the doughnuts. 5. June Morris, Mimi Ames, Barbara Bonner, Jane Vincent and Susan Dunham will arrive on Saturday at 7:00 a.m. Ron Schiebler will arrive between 8:00 and 9:00 a.m. Gloria Vaughn will arrive at 10:00 a.m. 6. Susan Dunham will deliver two tables and 20 chairs Saturday morning. 7. Mulch will be available for free for tree sale patrons. 8. Greenscape has taken care of publicity. 9. The Mayport Middle School Band will arrive at 10:00 a.m. B. Update on Landscaped Areas: Susan Dunham advised the Committee that a contractor will be maintaining the landscaped areas on a month-to-month basis until a decision has been made about the gardener position. Barbara Bonner suggested that at the next planting of annuals, that the Committee consider planting perennials instead of annuals. Susan Dunham suggested that the Committee members think about what they would like to plant in place of the annuals. C. Tree Giveaway: Susan Dunham advised the Committee that the first reading of the proposed amendment to the Tree Ordinance occurred at the last Commission meeting. At that meeting, several commissioners requested changes to the proposed amendment. The second reading of the amendment, with changes, will occur at the next Commission meeting on March 13. D. Landscaping of Lifeguard Station: Susan Dunham informed the Committee that the Commission has approved the landscaping plan. The concrete and irrigation specifications are almost complete and the final plans should be delivered by Friday, March 10. Susan Dunham stated that she anticipates the project to be completed by the end of April. E. Sailfish Drive: Barbara Bonner suggested that the Committee consider doing more landscaping on Sailfish Drive other than just the palms. It was decided that the Committee members would look over this area and come to the next meeting with suggestions. Beautification Committee Meeting March 8, 2000 Page 2 °.`:". IV. New Business A. Plant Swap: June Morris stated that plant swap last April was a real success and, at that time, the Committee had decided to hold the plant swap every spring. However, the Committee is now holding the annual tree giveaway. In addition, she felt that the plant swap was a success mainly because Ron Schiebler brought all the plants. June Morns suggested that the Committee consider skipping the plant swap this year and discuss it again at the first of next year. The Committee agreed. B. Gardener Position: Susan Dunham informed the Committee that the City is looking at the possibility of hiring a contractor to maintain the garden areas and the sprinkler systems. This is due to cost efficiency and the lack of any candidates applying for the gardener position. The Committee discussed the idea of planting perennials in the garden areas. June Morris will measure and draw up plans for Seminole and Atlantic, the five-way stop, city hall and the police station. The Committee will discuss at the next meeting what to plant in these four areas to replace the annuals. V. Announcements/Reports Susan Dunham advised the Comrnittee that the Commission is looking at the possibility of planting trees on Seminole Road. VI. Adiournment• The meeting was adjourned at 8:55 p.m. June 's, Chairperson ;.