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05-12-99MINUTES OF ,. BEAUTIFICATION COMMITTEE May 12, 1999 A regular meeting of the Beautification Committee was held Wednesday, May 12, 1999, in the City Hall conference room. Present were June Morns, Chairperson, Barbara Bonner, Steve Geuther, Jean Norton, Jane Vincent and Staff Members Susan Dunham and Ron Schiebler. The meeting was called to order by Chairperson June Morris at 7:37 p.m. A~nroval of Minutes Barbara Bonner motioned to approve the minutes, Jean Norton seconded and the motion carried. New Member June Morris introduced Jean Norton as a new member to the Beautification Committee. Plant Swan June Morris declared the Plant Swap a success. Ron Schiebler supplied all the plants and a quite a few people brought plants to swap or they made donations if they did not have any plants to swap. Total donations amounted to $67. The Committee decided to make the Plant Swap an annual spring event. The following were suggestions made by the Committee for next year's event: fewer hours (10:00 a.m. to 3:00 p.m. was too long); not necessary to be held in conjunction with Earth Day; Camellia Society to set up a stand but cannot sell or swap plants; invite a Master Gardener to 1,~-.,, attend to answer questions; and a member of one of the garden clubs to attend with books to help identify plants. Arbor Dav Event No corporate sponsor has been located yet. Ron Schiebler and Steve Geuther will work together to locate a corporate sponsor. Steve Geuther will co-chair as a project manager. Ron Schiebler stated that he would co-chair along with Steve if Barbara Hopson was not able to do so. Ron gave an update on available lots: 1. Theatre lot on Atlantic Boulevard: The owners will know in 120 days if the lot has sold. If it has not sold, then the owner has authorized the Committee to use the lot. If it is sold, then the owner stated that she would ask the new owners if they would allow us to use the lot. 2. Pic and Save lot: This lot is under negotiations for sale. 3. Mayport Road lot next to Fleet Reserve: This lot is also for sale and has been for sale for quite some time. The owner, Charles Cook, has stated that we can use this lot if it has not sold. Ron made a commitment to Greenscape for a March 2000 event and has ordered solely salt- tolerant trees. Greenscape needed advance notice to allow enough time to grow the trees. Ron is to call Ms. ~ooley, of Greenscape, to confirm that their Board has given their approval for Greenscape and the Beautification Committee to hold this event. In order to save the expense of hiring a security guard, Ron has offered to park his 30-foot self- . contained trailer on the lot so that he could guard the trees in the evenings prior to the sale (if the City of Atlantic Beach will allow this). Ron's Update 1. Area in front of City Hall: Ron cleaned it up and will plant impatiens this Thursday or Friday. Ron would like to plant leatherleaf ferns around City Hall if there are any unbudgeted monies at the end of the fiscal year. 2. The mailbox area at Plaza and Seminole: complete, except for some Zinnias to be planted. 3. Concrete box at Johansen Park: flowers planted. 4. Seminole Road and Ahern Street: flowers will be planted within the next two weeks. 5. Flowerbed at AlA and Mayport Road: planted non-blooming jasmine and rebuilt and enlarged the sprinkler system. 6. Sea Turtle: Barbara Bonner took over this area and has completed the replanting. 7. Sailfish Drive: Ron would like to install a sprinkler system along Sailfish from Cavalla to the Breakfast Nook to save the palm trees. He showed the. Committee a diagram of the system. The only costs would be the rental of a Ditch Witch, for one day ($67), and two helpers from a temporary agency, for two days. Ron would like to start this project in two to three weeks. The cost would be approximately $150 to $200. 1999!2000 Budget Susan Dunham advised the Committee that the City of Atlantic Beach is in the process of preparing the fiscal year 1999/2000 budget. She asked for suggestions for projects the Committee would like to add so that they could be submitted for approval. Barbara Bonner suggested that the new lifeguard station be a beautification project. Susan Dunham will ask George Worley if landscaping is included in the lifeguard station. If not, then the Committee would like to designate $2,000 toward beautifying this area. 7`" Street Oasis Steve Geuther presented a final plan and budget for the 7'~ Street beach access beautification. On the south side of the street, the irrigation and plants are already in place. On the north side of the street, the irrigation system can be tied into La Chateau's system, which is on a well. Steve will communicate with Bobbie Nelson, of the Department of Environmental Protection, in regard to planting palms in the dunes. The budget is $5,665. The revenue requested from the City is $2,500 in matching funds. Jean Norton motioned to approve the plan for the 7`" Street Oasis, Barbara Bonner seconded and the motion carried. Tree City USA The City of Atlantic Beach's membership to Tree City USA has lapsed, so Susan Dunham asked the Committee if they would like her to submit the paperwork to reapply. The Committee said yes. Announcements/Reports Jane Vincent advised the Committee that a trash can had been placed at the west end of 1 l~' Street. Two new "Thank you for not littering" signs have also been placed on each side of the street. Jane Vincent stated that this area needed to be `beautified.' June Morris suggested that we list this as a future agenda item. .~ Jane talked to Bob Kosoy about putting new plants around the sewage lift station. Bob told her that they would do this after the City drainage problem is resolved. Jane will call Bob Kosoy to see if they would cut down the dying oleander trees. Adjournment June Morris adjourned the meeting at 8:52 p.m. ~.., a° ~ _ x l rt~ s .,, ~ ~,.a -~ June Morris, Chairperson ~y ~~ DR.A.FT MINUTES OF BEAUTIFICATION COMMITTEE May 12, 1999 A regular meeting of the Beautification Committee was held Wednesday, May 12, 1999, in the City Hall conference room.. Present were June Moms, Chairperson, Barbara Bonner, Steve Geuther, Jean Norton, Jane Vincent and Staff Members Susan Dunham and Ron Schiebler. The meeting was called to order by Chairperson June Morris at 7:37 p.m. Approval of Minutes Barbara Bonner motioned to approve the minutes, Jean Norton seconded and the motion carried. New Member June Moms introduced Jean Norton as a new member to the Beautification Committee. Plant Swap June Morns declared the Plant Swap a success. Ron Schiebler supplied all the plants and a quite a few people brought plants to swap or they made. donations if they did not have any plants to swap. Total donations amounted to $67. The Committee decided to make the Plant Swap an annual spring event. The following were suggestions made by the Committee for next year's event: fewer hours (10:00 a.m. to 3:00 p.m. was too long); not necessary to be held in conjunction v<~ith Earth Day; Camellia Society to set up a stand but cannot sell or swap plants; invite a Master Gardener to attend to answer questions; and a member of one of the garden clubs to attend with books to help identif}• plants. Arbor Day Event No corporate sponsor has been located yet. Ron Schiebler and Steve Geuther will work together to locate a corporate sponsor. Steve Geuther will co-chair as a project manager. Ron Schiebler stated that he would co-chair along with Steve if Barbara Hopson was not able to do so. Ron gave an update on available lots: 1. Theatre lot on Atlantic Boulevard: The owners will know in 120 days if the lot has sold. If it has not sold, then the owner has authorized the Committee to use the lot. If it is sold, then the owner stated that she would ask the new owners if they would allow us to use the lot. 2. Pic and Save lot: This lot is under negotiations for sale. 3. Ma}port Road lot next to Fleet Reserve: This lot is also for sale and has been for sale for quite some time. The owner, Charles Cook, has stated that we can use this lot if it has not sold. Ron made a commitment to Greenscape for a March 2000 event and has ordered solely salt- toleranttrees. Greenscape needed advance notice to allow enough time to grow the trees. Ron is to call Ms. Duley, of Greenscape, to confirm that their Board has -given their approval for the Beautification Committee to hold this event. DRAFT In order to save the expense of hiring a security guard, Ron has offered to park his 30-foot self- contained trailer on the lot so that he could guard the trees in the evenings prior to the sale (if the City of Atlantic Beach will allow this). Ron's Update 1. Area in front of City Hall: Ron cleaned it up and will plant impatiens this Thursday or Friday. Ron would like to plant leatherleaf ferns around City Hall if there are any unbudgeted monies at the end of the fiscal year. 2. The mailbox area at Plaza and Seminole: complete, except for some Zinnias to be planted. 3. Concrete box at Johansen Park: flowers planted. 4. Seminole Road and Ahern Street: flowers will be planted within the next two weeks. ~. Flowerbed at AlA and Mayport Road: planted non-blooming jasmine and rebuilt and enlarged the sprinkler system. 6. Sea Turtle: Barbara Bonner took over this area and has completed the replanting. 7. Sailfish Drive: Ron would like to install a sprinkler. system along Sailfish from Cavalla to the Breakfast Nook to save the palm trees. He showed the Committee a diagram of the system. The only costs would be the rental of a Ditch Witch, for one day ($67), and two helpers from a temporary agency, for two days. Ron would like to start this project in two to three weeks. The cost would be approximately $150 to $200. 1999!2000 Budget Susan Dunham advised the Committee that the City of Atlantic Beach is in the process of preparing the fiscal year 1999/2000 budget. She asked for suggestions for projects the Committee would like to add so that they could be submitted for approval. Barbara Bonner suggested that the newv lifeguard station be a beautification project. Susan Dunham will ask George Worley if landscaping is included in the lifeguard station. If not, then the Committee would like to designate $2,000 toward beautifying this area. 7"' Street Oasis Steve Geuther presented a final plan and budget for the 7~' Street beach access beautification. On the south side of the street, the irrigation and plants are already in place. On the north side of the street, the irrigation system can be tied into La Chateau's system, which is on a well. Steve will communicate with Bobbie Nelson, of the Department of Environmental Protection, in regard to planting palms in the dunes. The budget is $5,665. The revenue requested from the City is $2,500 in matching funds. Jean Norton motioned to approve the plan for the 7~' Street Oasis, Barbara Bonner seconded and the motion carried. Tree City USA The City of Atlantic Beach's membership to Tree City USA has lapsed, so Susan Dunham asked the Committee if they would like her to submit the paperwork to reapply. The Committee said yes. Announcements/Reports Jane Vincent advised the Committee that a trash can had been placed at the west end of 11`~ Street. Two new "Thank you for not littering" signs have also been placed on each side of the street. Jane Vincent stated that this area needed to be `beautified.' June Moms suggested that we list this as a future agenda item. DRAFT Jane talked to Bob Kosoy about putting new plants around the sewage lift station. Bob told her ~~"`""~'' that they would do this after the City drainage problem is resolved. Jane will call Bob Kosoy to see if they would cut down the dying oleander trees. Adiournment June Morns adjourned the meeting at 8:52 p.m.