03-24-99 vI
RECREATION ADVISORY BOARD MINUTES
IIIWEDNESDAY, MARCH 24, 1999
A regular meeting of the Recreation Advisory Board was held Wednesday, March 24, 1999 in the
Adele Grage Community Center. Chairperson DeJean Melancon called the meeting to order at
7:20 P.M.. Present were: DeJean Melancon, Peter Coalson, Barbara Hopson, Steven Jenkins,
Ray Coleman, and Timmy Johnson, staff.
Ray Coleman made a correction to the minutes of the last regular meeting to read that he was
present. DeJean motioned to approve the minutes with the necessary correction. Peter seconded
and the motion carried.
The Board discussed the request from Atlantic Beach Athletic Association to have the City take
over field maintenance. Ray Coleman, ABAA president went over the attached summary report
of ABAA finances and baseball field maintenance. Ray can't say what it would cost to maintain
the facility, but the season last seven months and ABAA is paying Marty Bryant $5 an hour. The
reason for this request is that Marty's son will be playing in Jacksonville Beach next season;
therefore, Marty will be leaving.
Peter mentioned that he went to Jacksonville Beach opening day and they introduced five City
Employees who maintain their fields.
There was $1100 n ABAA account when Ray started and he implemented some changes in the
concession area and more sponsorship money lead to the $5,000 surplus. Recreation Director,
Timmy Johnson pointed out that the concession is losing $800 and closing the concession would
be a plus. Ray agreed and stated that he has considered closing the concession stand. Timmy
stated that ABAA probably should consider contracting this service out to a nonprofit
organization.
DeJean informed Ray to develop a motion and come by to the next meeting so the Board can
make a recommendation.
Peter motioned to assign Board Members park responsibility as follow: Barbara-Howell, Peter-
Bull, Scott-Russell, DeJean-Donner, Steven-Dutton, Phil-Jordan, and Ray-Tresca. Ray seconded
and the motion carried.
The Recreation Director discussed the phased Bull Park Plan and passed out a phased cost
estimate. He also reminded the Board that they did discuss the project and recommended
removing the lights. Barbara explained that a lot of effort went into the thought process of this
Park. The Board discussed development of the entire Park with an approximate sum of$250K.
However, the additional funding has not been identified. If additional monies are not available
the Board arees that Phase I, the play area is most important. The Board agreed that phase I
play area) is the most important phase. Peter motioned to budget $160,000 to substantially
0 complete phase I and III of the Bull Park Plan. Ray seconded and the motion carried. Steven will
draft a letter to the City Commission and a Committee report will be given at the April 12 City
Commission meeting.
The Recreation Director informed the Board that the City of Jacksonville is assisting with grant
funds for Dutton Island and because of the grant deadline a decision has been made to place a
canoe launch on the Southwest corner of the Island. Ray motioned to support the decision to
place a canoe launch on the Southwest corner of Dutton Island. Barbara seconded and the
motion carried.
DeJean informed the board that he will contact Karen Scheffer about attending the next meeting.
Steven informed the Board that he will be unable to attend the next meeting.
4014,t Ikeiluak_
0
BASEBALL FIELD MAINTAINANCE
BEFORE EACH SEASON:
1.) Turn (till) the clay on each field, three inches deep
2.) Edge the grass lines to three feet outside the foul lines
3.) Trim and mark foul lines in outfield grass
4.) Check proper operation of sprinkler heads of underground system
5.) Check and repair batting cage nets
6.) Repair pitching mounds in the bullpen
7.) Check all light bulbs and replace as needed (batting cage, scoreboards,
field lights, concession stand)
8.) Install all bases in their proper anchor
9.) Kill fire ant mounds
10) Set timers on field lights
11) Check and repair fences.
4111 Weekly:
1.) Cut grass
2.) Repair holes in outfields
3.) Repair pitching mounds of the bullpen
4.) Trim and chalk foul lines of the outfield (all fields)
5.) Kill fire ant mounds
GAME DAY:
1.) Water fields (approx. 30 to 45 min.)
2.) Repair (fill and pack) low spots. IE. Around bases, batters boxes,
pitching plates.
3.) Scarify and drag fields
4.) Line fields. Foul lines, ondeck circles, coaches boxes, runners lane,
batters boxes, and half way marks if needed.
5.) Set bases in their proper anchors
6.) Set pitching mound at the proper distance.
AFTER EACH SEASON:
1.) Repair holes in the outfields
2.) Plant grass in bare spots and fertilize.
3.) Turn off light timers and pick up portable field equipment.
ABAA LEDGER
3/20/99
Summary Report
1/1/98 Through 12/31/98
1/1198-
Category Description 12/31188
Page 1
INCOME
AABC 215.17
Concession Sales 13,118.35
Contnbution 2,000.00
Rebate 1,454.00
registration 37,013.00
Sponsors 11,025.00
TOTAL INCOME 64,395.18
EXPENSES
Allstars 1,089.49
Bank Charge 147.68
Charter 267.00
Concession Labor 3,564.27
Concession Supplies 10,383.16
Dues and Subscriptions 54.00
Education 200.00
Equipment 4,376.25
Field Equipment 8,571.70
Field Labor 2,042.43
Field Supplies 4,235.70
Insurance 1,956.00
Newsletter 638.73
Postage and Delivery 15.00
Tax, Business 1,909.52
Trophies 2,295.13
Umpires 8,846.00
Uniforms 11,999.95
Utilities:
Telephone 448.31
TOTAL Utilities 448.31
TOTAL EXPENSES 63,040.32
TOTAL INCOME-EXPENSES 1,354.86
Balance Forward
ABAA LEDGER 5,390.40
TOTAL Balance Forward 5,390.40
OVERALL TOTAL 6,745.26
Monthly Income and Expenses 1/1/98-12/31/98 F-Incon®
Expense _j
in thousands
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Net Savings and Expense Comparison 1/1/98- 12/31/98 Uniforms 18.63
as a Percentage of Total Income Concession Supplies %16.12,
Umpires 13.74
ENField Equipment 13.31
Equipment 6.7961.
Field Supplies 6.5781
ill Concession Labor 5.535'
EiATrophies 3.564
Field Labor 3.1721
R Insurance 3.037
i ROther 9.511
iTotal 54,395,18j
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BULL MEMORIAL PARK
Phasing Cost Estimate May 11, 1998
PHASE ONE
Cost 115,00.00
Mobilization 6,000.00
121,000.00
PHASE TWO
Cost 85,000.00
Mobilization 4,500.00
89,500.00
PHASE THREE
Cost 56,000.00
Mobilization 3,000.00
59,000.00
Phase Four
Cost 25,000.00
Mobilization 1,700.00
26,700.00
TOTAL PHASED CONSTRUCTION COSTS 296,200.00
See color phasing plan for phase location.
S
0 BULL I'AILK
Atlantic Beach, Florida
Cost Estimate
GGI# 3351-001
A aril 13, 1998
DEMOLI'T'ION 7,000.00
Asphalt/Concrete Removal - 9,570 SF 500.00
Equipment Removal, Relocation 3,100.00
Plant Material/Debris Removal
I'ALM RELOCATION 1,900.00
19 (a $100/EA.
PLAYGROUND
A. Modified Timberform Play Structure--
45,920.00
Metal Roof, Cedar Shake Panels
6,630.00
13. Additional Recreation Equipment
16,281.00
41,C. Installation
LIGHTING
12 pole mounted 10011 MU @$1,750/EA.
21,000.002 ,00 .00
7 ground mounted uplights, 75W MH @$475/EA.
ASPHALT OVERLAY 27 425.00
550 SY a $13/SY
GRADING / BERMING 1,913.00
225 CY Topsoil @ $8.50/YD
CONCRETE CURBING
Border Curb 250 LF ir) $12.50/Ll'
1,G 15.00
Header Curb • . 190 LI' @ $8.50/LI'
CONCRETE SIDEWALK 5,740.00
850 Ll' @ $3.75 1,532.00
245 LI' a $6.25 (w/Brick Baud)
CONCRETE STAIRS
11111
G,U}S.OU
310 LF a $19.50/LI
1.'JRW\wI-(K)IU?S I ImmEw8Y}11 i.wri,
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PNkJCost Estimate
1/r'1 13, 1998
Pngc 2
INTERLOCKING CONCRETE ['AVERS
S21,040.00
2,475 SF @ $8.50/LF
MEMORIAL RELOCATION / CONSTRUCTION
3,250.00
TENNIS PAVILION
15,500.00
I'OSI'AL GAZEBO
13,750.00
WHITE PICKET SECULUTY FENCE
325 LF @$12.25/LF
3,982.00
BENCHES I,"11 U.OU
6 @$785/EA.
LANTING
Palms 1.
10,125.00
Trees t 4,750.00
Shrubs&Groundcover 18,766.00
Sub-Total 33,611.00
I LUtIGATION
6,725.00
WATER FOUNTAIN
2,100.00
SIGNAGE & GRAPHICS
2,575.00
HEAT PUMP CONVERSION
2,500.00
TOTAL COST ESTIMATE
242,719.00
CONTINGENCY 5%
12,136.00
TOTAL CONSTRUCTION COST 254,855.00
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