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09-13-00AGENDA '~~ REGULAR MEETING OF BEAUTIFICATION COMMITTEE September 13, 2000 7:30 p.m. City Hall Conference Room 1. Call to Order 2. Recognition of Visitors 3. Approval of Minutes of August 9, 2000 4. Old Business A. 19~' Street Beach Access (a) Request for approval of plan (b) Request for bench and bike rack B. Selva Norte Median (median at west end of 20~' Street) '' C. Citizen Request for Reimbursement of Irrigation System on City Property D. Update on Landscaped Areas E. Tree Giveaway F. Public Beach Access Program G. Sailfish Drive 5. New Business A. Election of Officials 6. Announcements/Reports 7. Adjournment MINUTES OF ~.~.... BEAUTIFICATION COMMITTEE September 13, 2000 A regular meeting of the Beautification Committee was held Wednesday, September 13, 2000, in the City Hall Conference Room. Present were Chairperson June Morris, Barbara Bonner, Gloria Vaughn, Jane Vincent and Staff Member Susan Dunham and City Gardener Terry Putnam. 1. Call to Order The meeting was called to order by Chairperson June Morris, at 7:40 p.m. Z. Recognition of Visitors Visitors Claudia and Jim Naughton, Dixie Elkin, Jerri Stumpf, Pat Norman, Julie Sleeper, Pat Cagnassola, Marsha Cobb and Pat Ballinger introduced themselves. 3. Anuroval of Minutes A motion was made by Barbara Bonner, seconded by Gloria Vaughn and unanimously carried to approve the Minutes of August 9, 2000, as submitted. 4. Old Business A. 19~' Street Beach Access: Pat Norman and Jerri Stumpf presented the proposed landscaping plan for the 19~' Street beach access. Ms. Norman advised that the recent rains had washed away some of the new coquina. walkway and that they were in contact with another quarry source that will correctly mix the coquina shells with lime rock to achieve a more secure walkway. In addition, Ms. Norman displayed pictures of the proposed planting materials which included grasses, asparagus fern, sea oats, black pine, Mediterranean herbs, etc., that will thrive in the windy, rocky and sandy climate. Their group will attempt to create a neighborly, friendly, natural beach access. They would also like to propose an in-ground birdbath to encourage people to drop their shells into the birdbath when leaving the beach. The anticipated cost to beautify this beach access is $19,000. Ms. Norman stated that they have been awarded a grant from the Mayor's Neighborhood Matching Grant Program and a grant from the Jacksonville Community Foundation. Ms. Norman requested assistance from the City for two benches and a bike rack. City Gardener Terry Putnam will check with the Parks and Recreation. Department to see if two benches are available; the bike rack can be purchased from the matching fund program. A motion was made by Barbara Bonner, seconded by Jane Vincent and unanimously carried accepting the 19a' Street Beach Access Group into the Beach Access Matching Grant Program. A motion was made by Jane Vincent, seconded by Gloria Vaughn and unanimously carried to approve the proposed plantings. Staff Member Susan Dunham advised Ms. Norman that their project would be presented at the September 25 Commission meeting for Commission approval. B. Selva Norte Median: Marsha Cobb stated that a landscaping plan had been submitted at the last Beautification Committee meeting and that they would like to have a water source brought to the median. Susan Dunham reminded the Beautification Committee that they needed to vote on whether this project qualified as part of the Beach Access Program. A motion was made by Barbara Bonner, seconded by Gloria Vaughn and unanimously carried that the Selva Norte median does not fall under the Beach Access Matching Grant Program. .June Moms questioned who would be maintaining this median and Ms. Cobb confirmed that their group would maintain the median. A discussion was held regarding who would pay for the water used Beautification Committee Meeting September 13, 2000 Page 2 at the median. Committee members and City Staff voiced concerns about the economic feasibility of the City paying for water at various medians throughout the City. Ms. Cobb stated that they would be willing to pay for the water connection to the median and the water used at the median. Staff Member Susan Dunham will assist Ms. Cobb with the process of obtaining a water source to the median. Pat Ballinger addressed the Beautification Committee regarding the City removing a spigot from a median on Live Oak Lane. June Morns reiterated that the City could not provide water to all the medians in the City. C. Citizen Request for Reimbursement of Irrigation System on City Property: Staff Member Susan Dunham read a letter from Richard and Frances Beaver regarding reimbursement of an irrigation system installed on an island on Selva Marina Circle. The Committee discussed this request and stated that first, the Committee would not have installed an irrigation system of this cost; second, the Committee would not have approved installing St. Augustine sod due to its high water consumption; and third, since Mr. Beaver is a City Commissioner, the Committee would have disqualified his company for consideration for this project. A vote was taken by the Committee with the Committee unanimously opposed to reimbursing Richard and Frances Beaver for the irrigation system. D. Update on Landscaped Areas: City Gardener Terry Putnam advised that the City Manager has requested that the garden areas contain more color and annuals, In this regard, at the five-way stop, City Gardener Terry Putnam moved around the existing plants and planted annuals. The f Committee thanked Terry Putnam for all the work she has done on the gardens. City Gardener Terry Putnam also advised that she has added hummus, fertilizer and re-graded all the beds. E. Tree Giveaway: Staff Member Susan Dunham advised that the actual count of trees to be given away totals 32, not 33, due to one household submitting two applications. 24 Sycamore trees and 8 Live Oak trees were requested. The trees will be ordered from Hickory Creek for $29.55 per tree. Staff Member Susan Dunham read the letter that she drafted for mailing to the tree giveaway participants notifying them of where to pick up their tree. This letter will include planting and pruning instructions. If any participants need assistance in picking up and/or planting their tree, they are to call Susan Dunham. F. Public Beach Access Program: Susan Dunham distributed the draft of the Public Beach Access Program and requested that the Committee members review this for the next Beautification Committee meeting. G. Sailfish Drive: City Gardener Terry Putnam received a price quote for railroad ties for $1,406. In addition, Terry Putnam met with a landscaper who suggested installing a curb to deter trucks from driving into the bed. The price for a curb from Atlantic Boulevard to Cavalla would be $3,750. Installing a curb would prevent the recurring costs to install landscape timbers every few years. Staff Member Susan Dunham advised that the Beautification budget for Sailfish Drive is $2,000 and an additional $5,500 from the Tree Fund for trees. The Committee requested that Susan Dunham talk with Public Works to see if they would be willing to install a curb. The Committee requested that Susan Dunham see if the monies left over in the 1999/2000 Beautification Department budget could be carried forward to the 2000/2001 budget. It was Beautification Committee Meeting September 13, 2000 Page 3 determined that Committee members would meet at the site to select the pindo palms that need to be removed. 5. New Business A. Election of Officials: June Morris advised the Committee that Steve Geuther resigned effective today from the Committee due to work and family commitments. In addition, June Morris turned in her resignation effective today. June Morris requested that the Election of Officials be added to next month's agenda. 6. Announcements/Reuorts None. 7. Adjournment The meeting was adjourned at 9:45 p.m. .~ J orris, Chairperson ~.