07-19-99 v . 1 .
AGENDA
• REGULAR MEETING OF
TREE CONSERVATION BOARD
July 19, 1999
7:30 p.m.
City Hall Commission Chambers
1. Call to Order
2. Recognition of Visitors
3. Old Business
A. Tree Removal Applications
1) 2400 Seminole Road(All)
4. New Business
A. Tree Removal Applications
•
1) Lots 4, 5 and 6 of Block 178, Section 8 (All) .
5. Reports and Announcements
A. Review of draft Historic Tree Preservation Ordinance
B. Review of Tree Removal Application
6. Approval of Minutes of Meeting of July 6, 1999
7. Adjournment
If any person decides to appeal any decision made by the Tree Conservation Board at the above meeting,
he will need a record of the proceedings,and for such purpose,may need to ensure that a verbatim record
of the proceedings is made,which record shall include the testimony of evidence upon which appeal is to
41, be based.
MINUTES OF
• TREE CONSERVATION BOARD
July 19, 1999
A regular meeting of the Tree Conservation Board was held Tuesday,July 19, 1999,in the City Hall
Conference Room. Present were Mae Jones, Chairperson, Richard Bell,Judith Jacobson, Camille Hunter,
Eloise Koerber and Staff Members George Worley and Susan Dunham.
The meeting was called to order by Chairperson Mae Jones at 7:35 p.m.
3.A. Old Business/Tree Removal Applications
1. 2400 Seminole Road: Mr. McDaniel introduced himself to the Board on behalf of Taylor Glover. Mr.
McDaniel advised the Board that he submitted Mr. Glover's landscaping plan to the City Commission
at the City Commission meeting on July 12, 1999. At that time,the City Commission approved Mr.
Glover's landscaping proposal and recommended that the Tree Board consider reducing the
mitigation costs by 50%. George Worley distributed to the Board members at this time the synopsis
of the City Commission meeting(see attached). Mr. McDaniel requested that the Tree Board approve
the tree removal application, approve reduction of mitigation fees based on the special circumstances
surrounding the property and the power lines,and to discuss substituting palm trees for hardwoods in
the mitigation equation. Mr. McDaniel explained that the hardwoods are being removed due to the
damage caused by the Jacksonville Electric Authority from topping the trees. Therefore, replacing a
hardwood with a hardwood would lend itself to the same problem in the future,which is why they are
requesting replacing a hardwood with a palm. Several Board members expressed their concern about
setting such a precedent and damaging the Tree Ordinance. The Tree Ordinance states that a
• hardwood must be replaced with a hardwood.
In addition,the Board members agreed that they found more inches to be removed on the site than the
175"indicated on the tree removal application. The Board members also found that a few of the trees
were dying but most could recover their health if the vines and the brush around them were removed.
The Board found the number of inches of trees to be removed to be 182",which is the number
indicated on the landscaping plan.
Richard Bell moved to accept the application for the removal of 182"of hardwood to be mitigated
with 91"of hardwood, 36"to be placed on site, and 55"to be paid into the tree replacement fund.
Judith Jacobson seconded the motion,which passed unanimously.
Mr. McDaniel asked if the money that they submit to the tree replacement fund could be used for
street end beautification at the end of Seminole Road(city property adjacent to 2400 Seminole Road)
or could they plant the 55"at the end of Seminole Road? The Board stated that it was not within the
scope of their responsibility to make that decision but that Mr. McDaniel could address the issue with
the City Commission.
4.A. New Business/Tree Removal Applications
1. Lots 4, 5 and 6 of Block 178, Section 8: Mr. Kenneth Gaskill appeared before the Board on behalf of
Mr. Arnold Schaf hauser,the property owner. Mr. Gaskill is overseeing the construction of
Mr. Schaffiiauser's new home. Mae Jones indicated that she found a 12"multi-trunk Wax Myrtle on
Lot 5 and a 13"and a 22"multi-trunk Wax Myrtle on Lot 6 which were not shown on the site plan.
George Worley indicated that the Wax Myrtles on Lot 6 were not going to be removed at this time
and Mr. Gaskill stated that he would not remove the Wax Myrtle on Lot 5. The Board determined
• that the total number of inches of trees to be removed from the three lots is 196"of palm and 6"of
oak. Richard Bell moved that the application be accepted for the removal of 196"of palm and 6"of
• oak to be mitigated with 98"of palm to be relocated on site and a 6"oak to be preserved on site.
Judith Jacobson seconded the motion,which passed unanimously.
5. Reports and Announcements
A. Review of the draft of the Historic Tree Preservation Ordinance: The Board discussed the proposed
Tree Preservation Ordinance and recommended additional changes. Add to Section 5: "Examples of
unacceptable mutilation include but are not limited to girdling trunks with weed whackers or other
gardening equipment,punctures including those from tree climbing spikes, removal of live green
leaves or fronds and root destruction."
George Worley advised the Board that he had asked Durden Land Surveyors and Boatwright for
prices on surveying the block of trees on Ocean Boulevard by the Sea Turtle Inn and Ocean
Boulevard from 7th Street to 10`h Street. George Worley will talk to the City Manager about allotting
funds for this survey. The core city project plans show the location and size of the trees from 6th
Street, 7th Street and 8th Street along East Coast Drive.
Camille Hunter reminded the Board about contacting the affected homeowners prior to presenting the
ordinance to the City Commission. Mae Jones suggested waiting until the results of the survey.
B. Review of Tree Removal Application: The Board discussed additional changes to the Tree Removal
Application. George Worley will make the recommended changes to the application and will have it
available for the next Tree Conservation Board meeting.
In other business,the Board addressed Merve Russell. After discussion,George Worley advised the
Board that the City Clerk's office could attach a notice to Mr. Russell's property address stating that
• monies were due to the tree replacement fund. The Board requested George Worley to proceed. George
Worley will also see if there is a way to administratively give Mr. Russell a deadline instead of the having
the Board bring it back up for reconsideration.
In addition,the Board stated that in the future violations would be handled separately from tree removal
applications.
6. Approval of Minutes
Amended Minutes of meeting of July 6, 1999,as follows: 3.A.2. "Eloise Koeber"corrected to"Eloise
Koerber"; 4.A.2.,third sentence, remove"are protected but"and"because of their size". Judith Jacobson
moved to approve the Minutes of the meeting of July 6, 1999,as amended; Richard Bell seconded and the
motion carried.
There being no other business before the Board,the meeting was adjourned at 10:27 p.m.
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• SUNCOM 852-5800
July 13, 1999
To: Department Heads
From: Maureen King
City Clerk
Subject: City Commission Meeting- July 12, 1999
The following is a summary of the above meeting of the City Commission. Please follow up as
necessary.
Courtesy of Floor to Visitors:
• The Mayor welcomed members of Beachwatch who presented signs to City and stated
they have presented similar signs to Neptune Beach. Mayor thanked their members and
commended them on work they're doing.
► City Manager Thompson reported that Beaches Council for Disabled persons had
purchased a computer for Donner Community Center, and also presented a plaque in
honor of Rose Blanchard to go with the computer. Mayor presented the plaque to Timmy
Johnson of Recreation Dept.
► J.P. Marchioli commended the City Manager for the recent striping of Sherry Drive at
Atlantic Boulevard.
► In response to severalcomments from citizens who had received letters requiring them to
connect to the City's sewer system, many of whom referred to promises made by previous
Commissions indicating that they would not be required to connect until their septic
systems failed, the Mayor scheduled a town meeting for 7:15 p.m. on Monday July 19 to
meet with residents on this issue.
Consent Agenda:
► Received monthly reports from Building, Code Enforcement, Occupational License, and
Recreation Departments for the month of June 1999
► Accepted the bid of Callaway Contracting,Inc. in the amount of$138,381.12 for Dutton
Island Culvert Replacement pursuant to the specifications of Bid No. 9899-27, and
authorized the City Manager to sign the contract documents
•
• Y
• Miscellaneous Business:
• Voted not to authorize the expenditure of funds to enter into a contract via the City of
Jacksonville,with ABBA Construction, Inc., in the amount of$64,670.87, for
improvements to Ocean Boulevard from Ahern Street to First Street, in accordance with
Bid Alternate No. 3 of Town Center Bid No. CF-0088-99
► Received status report from Salvin Management Consultants, and scheduled City Manager
applicant interviews for Saturday, July 24, 1999,beginning at 10:00 A.M.
• Commission re-appointed Woody Winfree to fill the unexpired term of Gary Seabrook on
the Cultural Arts Board, and allowed Mr. Seabrook to continue in an ex-officio position
on the Board
yc__ Accepted Mitchell McDaniel's plan for removal of hardwood trees from the public right-
of-way at 2400 Seminole Road and agreed to make co-application with Mr. McDaniel to
Tree Board for such removal and recommended that the Tree Board consider 50% of the
mitigation costs based on the fact that the McDaniel plan has hardwood and palm trees
being replanted
► Failed to authorize the City Manager to negotiate a contract with the R-A-M Professional
Group, Inc., for the final design of the Stormwater Improvement Project
City Manager Reported:
► George Worley is getting the maps and overlays requested by the City Commission
► The City will have to make a commitment before the end of July regarding a tentative
• millage rate for FY 1999/2000 and this will be on the agenda for the Commission meeting
of July 21 or July 26
Reports and/or requests from City Commissioners and City Attorney:
The Mayor:
► requested the City Attorney to provide, prior to the Town Meeting, citations regarding
whether home rule prevails with regard to septic tank/sewer issue; also whether any legal
opinions have been issued in this regard
► announced the Town Center ground breaking would take place at 11:00 a.m. on
Wednesday, July 14
► reported that the Northeast Florida Regional Planning Council needed someone to
represent the beaches on the Council, and requested that Commissioners submit
nominations for this position by the next Commission meeting
► reported the Cultural Arts Board had requested permission to display art work in City
Hall;no one voiced any objections
ID