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05-14-03 vAGENDA REGULAR MEETING OF TREE CONSERVATION BOARD May 14, 2003 7:00 p.m. Adele Grage Community Center 1. Call to Order 2. Recognition of Visitors 3. Approval of Minutes of Meetings of Apri123, 2003 and Apri125, 2003 4. Old Business Nonc 5. New Business A. Tree Removal Applications: 1. 360 Seminole Road 2. 350 6th Street 3. East 100 Feet of Lot 70A, North Atlantic Beach, Unit No. 3 . 6. Reports and Announcements 7. Adjournment All information related to these applications and full legal descriptions for the subject properties are available for review at the City of Atlantic Beach Building Department located at 800 Seminole Road, Atlantic Beach, Florida. If any person decides to appeal any decision made by the Tree Conservation Board with respect to any matter considered at the above meeting, he or she will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. Notice to persons needing special accommodations and to all hearing impaired persons: In accordance with the Americans with Disabilities Act, persons needing special accommodation to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800 Seminole Road, Atlantic Beach, Florida 32233 not later than five days prior to the date of this meeting. MINUTES OF THE REGULAR MEETING OF THE TREE CONSERVATION BOARD May 14, 2003 A regular meeting of the Tree Conservation Board was held Wednesday, May 14, 2003, at Adele Grage Community Center. Present were Chair Barbara Mears, David Owens, Bill Permenter, Maureen Shaughnessy, Building Official Don Ford, and Susan Dunham. Absent was Tom Hill. 1. Call to Order The meeting was called to order at 7:06 p.m. 2. Recognition of Visitors None. 3. Approval of Minutes of Meetings of Apri123, 2003, and April 25, 2003 A motion was made by Board Member Shaughnessy, seconded by Board Member Permenter, and unanimously carried to approve the Minutes of the Tree Conservation Board meeting of Apri123, 2003. A motion was made kiy Board Member Shaughnessy, seconded by Board Member Owens, and unanimously carried to approve the Minutes of the Tree Conservation Board meeting of Apri125, 2003. 4. Old Business None. 5. New Business: A. Tree Removal Applications: 1. 360 Seminole Road: This agenda item was moved to the end of New Business. 2. 350 6"' Street: The Board determined that the trees to be removed were located in the interior zone and no mitigation was required. A motion was made by Board Member Permenter, seconded by Board Member Owens, and unanimously carried to direct the Building Official Ford to issue a permit for the removal of 114" of palm with no mitigation required. 3. East 100 Feet of Lot 70A, North Atlantic Beach, Unit No. 3: Mr. Chris Lambertson introduced himself. He advised the Board that he incorrectly marked all trees over six inches in red on the site; however, the survey was correct. Discussion was held with regard to the dune located on the site. Chair Mears suggested that the applicant could save the dune and the trees on the dune with atwo-foot height variance from the Community Development Board. Mr. Lambertson advised that he would prefer to save the dune and the trees and would review the plans to ensure that this would not entail re-engineering the whole project. The Board determined that they would write a letter to the Community Development Board in support of the variance request, and Board Member Owens stated that he would attend the pertinent Community Development Board meeting. A motion was made by Board Member Owens, seconded by Board Member Permenter, and unanimously carried to direct the Building Official to issue a permit for the removal of Mir:irtes ojTree Conservation Board May 1 d, 2003 Page 2 57.2" of oak to be mitigated with 11.1" of oak on site, 17.5" of oak to be planted on site, and a 10" of palm to be transplanted to another location on site. The Board drafted a letter in support of the applicant to the Community Development Board. 1. 360 Seminole Road: Building Official Ford advised that the applicant would like to remove the maple tree due to the damage it was causing to the deck. The Board discussed the possibility of the applicant building the deck around the maple. A motion was made by Board Member Shaughnessy, seconded by Board Member Permenter, and unanimously carried to direct the Building Official to issue a permit for the removal of 52" of hardwood to be mitigated with 5.5" of holly on site and 20.5" of hardwood to be planted on site. 1814 Hickory Lane: Building Official Ford stated that this was a change to an existing permit. He stated that the applicant would like to remove the laurel oak because it is located too close to the construction site and would most likely be damaged during construction. Building Official Ford also stated that this tree had not been used previously for mitigation. A motion was made by Board Member Owens, seconded Board Member Shaughnessy, and unanimously carried to direct the Building Official to issue a permit for the removal of a 15" laurel oak to be mitigated with a 4" laurel oak on site and 3.5" of oak to be planted on site. 6. Reports and Announcements Discussion was held with regard to communication with the Public,Works Department. Building Official Ford suggested that any communication with Public Works be forwarded by fax the day following the Tree Conservation Board meetings. Chair Mears advised that a 22" double oak on Shell Street would not survive if paving was accomplished as marked by the stakes on site. She stated that she spoke with the Public Works Director and requested that the road be shifted to accommodate the tree. Building Official Ford suggested writing a letter to the City Commission to consider this request. The Board drafted a letter to the City Commission. 7. Adjournment There being no other business or discussion, the meeting was adjourned at 8:20 p.m. Barbara Mears, Chair