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12-20-99 v • AGENDA REGULAR MEETING OF TREE CONSERVATION BOARD December 20, 1999 7:30 p.m. City Hall Commission Chambers 1. Call to Order 2. Recognition of Visitors 3. Old Business A. Tree Removal Applications 1) Lot 1, Block 148, Section H 4. New Business A. Tree Removal Applications 1) None 5. Reports and Announcements • 6. Approval of Minutes of Meeting of December 6, 1999 7. Adjournment • If any person decides to appeal any decision made by the Tree Conservation Board at the above meeting, he will need a record of the proceedings, and for such purpose,may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony of evidence upon which appeal is to be based. MINUTES OF TREE CONSERVATION BOARD • December 20, 1999 A regular meeting of the Tree Conservation Board was held Monday, December 20, 1999,in the City Hall Commission Chambers. Present were Mae Jones, Chairperson,Richard Bell, Camille Hunter,Judith Jacobson,Eloise Koerber and Staff Members George Worley and Susan Dunham. The meeting was called to order by Chairperson Mae Jones at 7:35 p.m. 3.A. Old Business/Tree Removal Applications 1. Lots 1,Block 148, Section H: Mr. James Sanders introduced himself to the Board. Mr. Sanders explained that he re-measured the trees on the lot and made corrections to his survey. Discussion was held regarding the trees to be removed,the trees to be protected and how to barricade the trees that were not to be removed. Richard Bell moved that we accept the application for the removal of 80"of oak to be mitigated with 40"of oak preserved on site. Camille Hunter seconded the motion,which passed unanimously 4.A. New Business/Tree Removal Applications None. 5. Reports and Announcements 1. Mae Jones requested updates on the applications for Mr. Edward Matthews (Lot 7, Block 79, Section H)and Mr.Forest Thomas (Lots 1 through 5, Block 243, Section H): a) Mr. Edward Matthews: George Worley and Mr. Matthews have revisited the site. Mr. Matthews • intends to modify his site plan and resubmit his application. b) Mr. Forest Thomas: George Worley advised the Board that he had called Mr.Thomas in advance of the December 6, 1999,Tree Board meeting to advise him that his application would not be on the agenda due to an inaccurate application. George Worley has since given the application back to Mr.Thomas along with a sample survey to assist Mr. Thomas in preparing an accurate survey. 2. Historic Tree Preservation Ordinance: A boundary survey was submitted for the area in the vicinity of the Sea Turtle Inn,which did not indicate any trees. George Worley had requested that this survey include trees within the right-of-way and has requested that the survey be redrawn. George Worley anticipates that this survey will be ready for the next Tree Board meeting. 3. Merve Russell: George Worley informed the Board that Mr. Merve Russell is being subpoenaed to attend the Code Enforcement Board meeting scheduled for January 4. George Worley will be attending the meeting as the City's witness and members of the Tree Conservation Board will be subpoenaed to attend this meeting. Mae Jones requested that copies of all Minutes and letters pertaining to this matter be delivered to the members of the Tree Conservation Board prior to the Code Enforcement Board meeting. 4. 750 Mayport Road: George Worley advised that Attorney Alan Jensen and Attorney William Quattrucci are still corresponding. George Worley thought that this matter may be ready to go before the Code Enforcement Board in March. Mae Jones stated that there was a"For Sale"sign on the property and expressed her concern that potential buyers will not know that the City may place a lien on the property. George Worley will contact the real estate company representing the sale of the property and notify them that a lien may be placed. 5. George Worley and Jim Hanson met with Jacksonville Transportation Authority to discuss the Mayport Flyover plans and, specifically,the size, disposition and location of the stormwater ponds. • At some time the JTA will be coming before the Board with a tree removal application. JTA and the City of Atlantic Beach are looking into the possibility of enlarging the existing pond on Jasmine • Minutes of Tree Conservation Board December 20, 1999 Page 2 • Street to see if it could accommodate the water that JTA is planning to put into its pond. This would allow for less tree removal and only one pond to maintain. 6. Susan Dunham spoke with the City Clerk regarding the parliamentary rules with respect to agendas. The City Clerk stated that the Chairperson has the right to change the order of agendas but that it should be the exception, not the rule. The City Clerk also stated that the Board could add an agenda item"Establishment of the order of applications"which would allow the Board to establish the order of the applications at the time of the meeting. Susan Dunham was still awaiting a response as to whether or not"New Business"could be addressed before"Old Business." 7. Susan Dunham notified the Board that the Commission Chambers was not available for the Board's January 18, 2000,meeting. The Board agreed to keep the January 18 meeting date and to use the City Hall conference room. 6. Approval of Minutes of Meeting of December 6, 1999 Camille Hunter moved to approve the Minutes of the Tree Conservation Board meeting of December 6, 1999; Judith Jacobson seconded and the motion carried. 7. Adjournment There being no other business before the Board,the meeting was adjourned at 8:50 p.m. - ' 1 h"Bell, Secretary f • •