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10-08-03 vAGENDA REGULAR MEETING OF TREE CONSERVATION BOARD October 8, 2003 7:00 p.m. Adele Grave Cultural Center 1. Call to Order 2. Recognition of Visitors 3. Approval of Minutes of Meeting of September 24, 2003 4. Old Business A. Discussion and possible action to establish portions of Selva Marina Drive, North Sherry Drive, Live Oak Lane, $ickory Lane, 19'~ Street, Oak Circle and Creekside Circle as a Historic Preserve Corridor B. Approval of Letter to Scouts re Study to Locate the Biggest Trees in Atlantic Beach Parks New Business A. Tree Removal Applications: 1. 770 East Coast Drive 2. 2348 Oceanwalk Drive West 3. 160 Magnolia.(subject to legal review) 6. Reports and Announcements 7. Adjournment All information related to these applications and full legal descriptions for the subject properties are available for review at the City of Atlantic Beach Building Department located at 800 Seminole Road, Atlantic Beach, Florida. If any person decides to appeal any decision made by the Tree Conservation Board with respect to any matter considered at the above meeting, he or she will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. Notice to persons needing special accommodations and to all hearing impaired persons: In accordance with the Americans with Disabilities Act, persons needing special accommodation to participate in this proceeding shouid contact the City of Atlantic Beach (904) 247-5800, 800 Seminole Road, Atlantic Beach, Florida 32233 not later than five days prior to the date of this meeting. MINUTES OF THE REGULAR MEETING OF THE TREE CONSERVATION BOARD October 8, 2003 A regular meeting of the Tree Conservation Board was held Wednesday, October 8, 2003, at the Adele Grage Cultural Center. Present were Chair Barbara Mears, Charles Carroll, Bill Permenter, Maureen Shaughnessy, Building Official Don Ford and Susan Dunham. Absent was Barbara Mears. 1. Call to Order The meeting was called to order at 6:58 p.m. 2. Recognition of Visitors None. 3 Approval of Minutes of Meetings of September 24, 2003 A motion was made by Board Member Permenter, seconded by Board Member Carroll and unanimously carried to approve the Minutes of September 24, 2003. 4. Old Business The Board determined that they would address New Business prior to Old Business. A. Discussion and possible action to establish portions of Sclva Marina Drive, North Shery Drive, Live Oak Lane, Hickory Lane,19`h Street, Oak Circle and Creekside Circle as a Historic Preserve Corridor: B. Approval of letter to scouts re study to locate the biggest trees in Atlantic Beach Parks: 5. New Business A. Tree Removal Applications 1. 770 East Coast Drive: Moved to the end of New Business. 2. 2348 Oceanwalk Drive West: Mr. Jerry Bahr introduced himself. In response to questions from members of the board, Building Official Ford clarified that the front of the lot was on Inland Way. Building Official Ford stated that the 12" palm was the only protected tree on the lot. A motion was made by Board Member Carroll, seconded by Board Member Permenter, and unanimously carried to direct the Building Official to issue a permit for the removal of a 12" palm to be mitigated with 6" of trees and/or payment into the Tree Fund at $117 per inch. 3. 160 Magnolia Street: Building Official Ford advised that this application was withdrawn. 1. 770 East Coast Drive: The applicant was not present. Building Official Ford advised that East Coast Drive was considered the side yard. He stated that the applicant would like to use a 17" palm on site for mitigation for the removal of the 7" protected palm. A motion was made by Board Member Permenter, seconded by Board Member Carroll, and unanimously carried to direct the Building Official to issue a permit for the removal of a 7" palm to be mitigated on site with a 17" palm located in the interior zone. Minutes of Tree Conservation Board October 8, 2003 Page 2 4. Old Business A. Discussion and possible action to establish portions of Selva Marina Drive, North Sherry Drive, Live Oak Lane, Hickory Lane,19`h Street, Oak Circle and Creekside Circle as a Historic Preserve Corridor: Building Official Ford advised that the first step to establish the Historic Preserve Corridor would be to have a tree survey prepared which identified the trees in the corridor and adjacent to the condor that the board would like to protect. Secondly, he stated that a resolution needed to be presented to the City Commission which identified the streets as a proposed Historic Preserve Corridor to protect trees and canopy. Building Official Ford informed the board that he would prepare a proposed resolution for the board's approval which would include a request for funds for the tree survey. B. Approval of letter to scouts re study to locate the biggest trees in Atlantic Beach Parks: Deferred to the next meeting. 6. Reports and Announcements Building Official Ford distributed a handout with regard to Sunshine Laws and confirmed that board members had received the Sunshine Law book. He advised that the book discussed what could not be discussed outside a public meeting. He further stated that anything to be addressed at a Tree Conservation Board meeting could not be discussed by Tree Board members outside the public meeting. Building Official Ford added that two board members could not be on a lot together and could not measure trees at the same time. Board Member Permenter suggested that an orientation session be held for new members. Building Official Ford recommended that the City Attorney attend one of the board meetings to discuss Sunshine Laws. Discussion was held with regard to board members measuring trees on site. Building Official Ford advised that it was the city's intent that board members drive by the properties to look at the condition of the lot and adjacent properties, not measure trees. Board Member Permenter reminded the Board that a motion had been made previously by Carol Rockwood, and approved by the board, that directed staff to measure trees. After further discussion it was determined that board members would no longer measure trees. Building Official Ford advised that Chair Mears had given her verbal resigation from the Tree Conservation Board. 7. Adjournment There being no other business or discussion, the meeting was adjourned at 7:55 p.m.